1. Exploring Microsoft Word 2003
Chapter 4: Advanced Features: Tables, Styles, and Sections
Robert Grauer and Maryann Barber
Committed to Shaping the Next Generation of IT Experts.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

2. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Bullets
Choose style
Customize options
A bulleted list helps to organize information by emphasizing important topics. A bulleted list has bullets (special characters) at the beginning of each list item. The Bullets and Numbering command facilitates the creation of a bulleted or numbered list. The multilevel numbered list is a list with more than one level. Each level can be formatted independently of other levels. Commonly used for outlines, the numbered list helps to organize information by emphasizing important topics. A numbered list orders the list items sequentially. An outline extends a numbered list to several levels.
Click OK to choose
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

3. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Lists
Choose style
Customize options
Click OK to choose
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

4. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Outlines
Choose style
Customize options
Click OK to choose
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

5. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Tables
Tables feature
Table menu
Insert Table command
Cells
Insert
Delete
Borders and Shading
The rows and columns in a table intersect to form cells. Cells are separated by dotted lines known as gridlines that appear on the monitor, but not in the printed document. The Insert table command creates a new table and is accessed through the Table menu. The Tables feature represents a very powerful capability with Word. The cells in a table can contain text, numbers, and/or graphics. The cells in the table are separated by gridlines on the monitor. The Table Menu contains commands relating to tables such as Insert Table, Insert Rows, Insert Columns, Delete, etc.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

6. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Merge Table Cells
Click
Table menu
Select cells to merge
Click Merge Cells Command
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

7. Table Properties Command
Table Menu
Table
Properties
Click OK to choose
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

8. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Styles
Style List box
The Normal Style contains the default paragraph settings and is automatically assigned to every paragraph unless a different style is specified. The Paragraph Style stores paragraph formatting (alignment, line spacing, indents, text flow, borders and shading), as well as the character style in a paragraph. A Style is a set of formatting instructions that has been saved under a distinct name. Styles are created at the character or paragraph level and provide a consistent appearance to similar elements throughout a document. The Style command from the Format Menu allows you to change any style. This is an easy way to achieve uniformity by storing the formatting information as a style and then applying that style to all occurrences of the same element within a document.
Heading 1 style is selected
Styles in use displayed
Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Format  Styles and Formatting

9. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Modify Styles
Heading in Use
Apply Formatting
Format specifications
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

10. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Outline View
Outline Toolbar
Expanded
Collapsed
The Outline View displays a condensed view of a document based on styles within the document. Text may be collapsed or expanded as necessary.
Outline View Button
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

11. Working in Long Documents
Page Numbers
Headers & Footers
Sections
Table of Contents
Index and Tables
The Go To Command
A footer is text that is printed at the bottom of designated pages. A header is text that consists of one or more lines that are printed at the top of every designated page in a document. The Index and Tables command creates an Index and/or Table of Contents from the Insert Menu. The Insert menu from the Menu bar allows you to insert section breaks, page numbers, and the table of contents. The Go To command enables you to move directly to a specific page, section, or bookmark within a document. The Insert Page Numbers command is the easiest way to place page numbers into a document. Page numbers may be added to either a header or footer. Pages are automatically numbered for you. A document may be divided into sections, and each section formatted individually. Place a Section break where you want one section to end and another to begin.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

12. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Page Numbers
Insert menu
Position
Alignment
Format options
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

13. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Headers and Footers
Header area
Footer area
Header and Footer toolbar
Exploring Office 2003 Vol 1 2/e - Grauer and Barber
View  Header and Footer

14. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Sections
Break Types
Page break
Column break
Text wrapping break
Section Types
Next Page
Continuous
Even page
Odd page
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

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Index
Index tab
Index features
Preview pane
Insert Reference  Index and Tables
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Table of Contents
Table of
Contents tab
Preview pane
TOC
features
Exploring Office 2003 Vol 1 2/e - Grauer and Barber