1. MEEC Renewal 2019
Frequently Asked Questions

2. Proprietary, Not for distribution
Agenda
Counting Employees
FTE, Knowledge Workers and Light Users
Example on True-Up Form
Adding Azure to your Agreement
Monetary Commit
Overage
Server License Options
Individual Server Options
Server Site License
Audience Questions
Proprietary, Not for distribution

3. Proprietary, Not for distribution
Counting Employees
FTE model worked…until it didn’t
Subscription Model required Headcount approach
MEEC negotiated a compromise
Pay based on FTE
Access to subscriptions based on Knowledge Worker Count
Proprietary, Not for distribution

4. Proprietary, Not for distribution
Counting Employees - Example
All Employees – 130
Breakout into two groups
Those employees that need the full M365 Suite (Office Pro Plus, Windows A3/A5 and EMS E3/E5) – Knowledge Workers: 108
Those employees that only need the free Office 365 A1 and Azure Active Directory Basic Suite (Office Online only – includes O365 Exchange ) – Light Users: 22
Knowledge Workers should be further classified to determine FTE Count
Full Time Faculty: 70
Full Time Staff: 22
Part Time Faculty: 4 (4 / 3 = 2) *Always round up*
Part Time Staff: 11 (11 / 2 = 6) *Always round up*
FTE Count: 100 ( )
Proprietary, Not for distribution

5. Proprietary, Not for distribution
Counting Employees – True-Up Form
Subscriptions in Office 365 Tenant:
108 – M365 A3 or A5
22 – Office 365 A1 + Azure Active Directory Basic
Proprietary, Not for distribution

6. Proprietary, Not for distribution
Adding Azure to Your Agreement
Setting up an Azure Portal for Virtual Machines, Disaster Recovery, Storage, Back-up, etc. starts with a Monetary Commitment
Available on the True Up Form under the Server Section on Page 3
Determine the amount needed by using the Azure Calculator on the Microsoft Azure Website or by purchasing a single unit to get started
Once initial Monetary Commitment runs out – Overage
Overage billed monthly after usage – no fees or extra charges
Reference initial Purchase Order or a Blanket PO Number
Proprietary, Not for distribution

7. Proprietary, Not for distribution
Server License Options
Counting Individual Server Licenses
Windows and System Center:
Minimum 8 Cores per Processor and 16 Cores per Server
Standard allows for 2 Virtual Machines (VMs) / Datacenter allows for unlimited VMs
SQL Server
Minimum 4 Cores per Processor
Benefits of the Core/Enterprise/SQL Server Site Licenses
Unlimited Servers running on-prem or in Azure
No more counting cores, processors and virtual machines
Availability from VLSC Website
Proprietary, Not for distribution

8. Proprietary, Not for distribution
True-Up Form FAQs
Page 4 of the True Up has many frequently asked questions
Basic MEEC Microsoft Agreement info
Counts (FTE, Knowledge Worker, Light User)
Option A and Option B differences
Student Use Benefits
Server Platform Agreement
Deployment methods
Proprietary, Not for distribution

9. Proprietary, Not for distribution
Bell Techlogix Contacts
Sarah
Bryan USM Institutions, JHU Affiliates and MSDE
Dana All K-12 Private Schools and K-12 Public Schools M-Z
Lisa Public Libraries, Community and Private Colleges, and K-12 Public Schools A-L
Proprietary, Not for distribution