1. Challenges in Documenting Archaeological and Ethnological Collections in KE EMu Stacey Girling-Christie, Archaeology & History Margot Reid, Artifact Documentation North American Users Group Meeting, October 2006

2. Background 1842 William Edmond Logan – Founder of the Geological Survey of Canada 1910 Government of Canada creates an Anthropology division within the GSC 1910 Edward Sapir – Ethnologist, became Division Head and first registrar 1911 Harlan Smith - first archaeologist 1964 regional archaeologists hired

3. Archaeology Collections Mandate – Canadian archaeology Sites located on crown land Majority of the collections come from region of the Northwest Territories / Nunavut Collections are predominately prehistoric human remains collection Foreign collections

4. Ethnology Collections 61,000 objects of Aboriginal origin; all regions of Canada and small portion from outside Canada acquired between 1879 and the present 20% are works of contemporary art large proportion purchased by ethnologists carrying out research in Aboriginal communities in first half of 20 th century

5. Archaeology - Modules CataloguePartiesRights Taxonomy (link does not exist) Multimedia Thesaurus (in progress) Locations

6. Relationship of KE Modules - Archaeology CATALOGUE COLLECTION EVENT SITES ACCESSION LOTS 621,423 records 14,477 records33, 597 records26,722 records

7. Ethnology – Modules Catalogue Accession Lots RightsMultimediaEvents Thesaurus (stand- alone) NarrativesLocationsLoansParties

8. CATALOGUE - Classification Chenhall Classification System

9. CATALOGUE - Numbers

10. CATALOGUE – Object ID cast

11. CATALOGUE - People

12. CATALOGUE – Dates/Acq

13. CATALOGUE - Affiliations

15. THESAURUS - Browse mode, Terms

16. THESAURUS - Browse mode, Notes

17. CATALOGUE - Measurements

18. CATALOGUE – Description 1

19. CATALOGUE – Description 3

20. CATALOGUE - Material

21. CATALOGUE - Associations

22. CATALOGUE – Location 1

23. CATALOGUE - Valuation

24. CATALOGUE – Dates/Acq

25. ACCESSION – Lot Details

26. ACCESSION – Acquisition 1 Veronica Millydonor

27. ACCESSION – Acquisition 2

28. Numbers Tab Link to Collection Event Record

29. COLLECTION EVENT – Collections 1

30. COLLECTIONS EVENT – Collections 2

31. SITES - Site

32. SITES - Locality Problem: Site with multiple lots entering Lot and Concession information

33. SITES - Mapping

34. SITES – Cultural

35. Partnerships 1992 Task Force on Museums and First Peoples published a report titled "Turning the Page: Forging New Partnerships Between Museums and First Peoples." CMCC guided by the principles and recommendations outlined in the report. Exhibitions, research, management and care of the collection, and repatriation are done in consultation and cooperation with Aboriginal people and communities.

36. Defining Sensitive Grave goods Human remains Sacred objects Traditional and sensitive care SITES information Provenience data Object lists for land claim negotiations Sensitive images and documents Repatriated material Values (monetary) Casts accessioned

37. CATALOGUE - Provenience

38. CATALOGUE - Deaccession

39. CATALOGUE – Admin, Publish on Internet

40. CATALOGUE – Description 3

41. Rights Module

42. Archaeology 621,423 Catalogue records 2,817 records flagged as sensitive.45 % of the records Ethnology 61,000 Catalogue records 3,600 records flagged as sensitive 6% of the records

43. CATALOGUE - Multimedia

44. MULTIMEDIA

45. MULTIMEDIA – Admin, Publish on Internet

46. Recording and Managing Information Creation of new tabs and fields in Catalogue notes regarding repatriation or land claim inclusion notes on associated archival documentation traditional and sensitive care recommendations

47. Recording and Managing Information Creation of Events records Recording visits and visitors

48. Recording and Managing Information Creation of Narratives records Information from visitors

49. Other Functionality in KE Shortcuts view and Page view Tab switching Icon alerts (contact curator)

50. Shortcuts Setting

51. Shortcuts View

52. REGISTRY

53. Trigger for Tab-switching

54. Tab-switching

55. Pre-set Page View

56. REGISTRY - Departmental Access

57. Icon Alert

58. CHALLENGES Corporate database with numerous types of collections Classifying objects by function, type and material Keeping terminology current Managing access and permissions for sensitive material