1. Data Pipeline Town Hall March 21th 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Report Card March Directory Civil Rights Data Collection Statewide SIS Update READ Collection Teacher Student Data Link

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week Application and School Code Changes)
RITS
EDIS
Periodic
Designated Agency
Report Card March
READ
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
7/24/2019
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot (for migrant students)
Coming Soon
Student End of Year
WIDA ACCESS for ELL SBD (March 18-27) 10

11. Report Card March

12. Report Card March
The Report Card March will open Friday, March 1st and will remain open until April 12th 2019.
RCMAR documents can be found at: rt-march The documents located at this link include trainings, file layouts and definitions.

13. Report Card March Dennis St. Hilaire – st.Hilaire_d@cde.state.co.us
Reminder: If you submitted by Form under Total Records it will show 0. This is because a number will only show up when submitting via a file.

14. Directory

15. Directory 4 Day School Week
4 Day School Week Application Closes May 10th 2019
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 10,
Application guide available at:
Guidance on Hours: ance/Instructional%20Hours%20Resource%20Guide_Updated_ DEC2018.pdf 15

16. Directory 4 Day School Week
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at
A copy of school calendars,
Building class schedules,
Assembly schedules,
Bell schedule including lunch time interval,
Professional development calendar. 16

17. Directory 4 Day School Week Dennis St. Hilaire st.Hilaire_d@cde.state.co.us

18. Districts who have submitted their 4 day application.
Directory 4 Day School Week Dennis St. Hilaire
0050
BENNETT 29J
0170
DEER TRAIL 26J
0260
VILAS RE-5
0310
MC CLAVE RE-2
0520
CHEYENNE COUNTY RE-5
0860
CUSTER COUNTY SCHOOL DISTRICT C-1
0880
DENVER COUNTY 1
0890
DOLORES COUNTY RE NO.2
0970
CALHAN RJ-1
1060
PEYTON 23 JT
1220
GARFIELD 16
1330
GILPIN COUNTY RE-1
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1600
HOEHNE REORGANIZED 3
1620
AGUILAR REORGANIZED 6
1750
BRANSON REORGANIZED 82
1810
KARVAL RE-23
1828
VALLEY RE-1
1850
FRENCHMAN RE-3
1980
DE BEQUE 49JT
2505
WELDON VALLEY RE-20(J)
2515
WIGGINS RE-50(J)
2520
EAST OTERO R-1
2535
MANZANOLA 3J
2610
PARK COUNTY RE-2
2660
LAMAR RE-2
2680
WILEY RE-13 JT
2710
MEEKER RE1
2740
MONTE VISTA C-8
3010
CRIPPLE CREEK-VICTOR RE-1
3060
LONE STAR 101
3070
WOODLIN R-104
3146
BRIGGSDALE RE-10
3230
LIBERTY J-4
Districts who have submitted their 4 day application.

19. School Code Changes Items that require a form to update Directory
Request a New School Code
Request Closing a School
Request for Grade Changes
Request for Name Changes
Forms

20. School Code Changes
If you have a school that is changing LEAs. Let me know that this is happening. In CDE’s systems the school will change authorizer but the school code will remain the same.

21. Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire st
Data Pipeline Non-Public Schools and Directory Dennis St. Hilaire
Questions Dennis St. Hilaire Phone

22. 2017-18 Civil Rights Data Collection (CRDC)

23. 2017-18 Civil Rights Data Collection (CRDC)
Open Friday, February 8th
Deadline Friday, April 26th
Colorado progress report:
12 certified
6 100% complete (have not certified)
128 over 90% complete
AWS (Advance Website)
Partner Support: (855) or

24. 2017-18 Civil Rights Data Collection (CRDC)
Thank you!!!
CRDC contacts are great!!!

25. Statewide SIS Update

26. Statewide Student Information System Value Assessment Project Update
Thank you to everyone that participated in the surveys!
Survey Participation Counts – As of March 12th closing date
34 - Level 1 – Outlying cities/ towns or remote areas
8 - Level 2 - Urban-suburban or outlying cities
10 – Level 3 - Denver metro area
Planned Focus Group meetings
Tuesday March 26th – Fort Morgan District Support Center
Wednesday March 27th – Pikes Peak BOCES, Colorado Springs
Thursday March 28th – Jefferson County Education Center
Thursday April 11th – Grand Junction – Double Tree-Afternoon
Friday April 12th – Grand Junction – Double Tree-Morning 26

27. Statewide Student Information System Value Assessment Project Update
April meetings are being held in conjunction with the Western Slope Superintendent Conference
We have over 40 people that have RSVP’d to date
Representing 24 LEP’s
Almost everyone signed up for the morning sessions
Formal Invites will be going out this week with rooms and logistics
Meetings next week (March 26-28th) all start at 9:30 am
Team will be at these locations the entire day 27

28. Statewide Student Information System Value Assessment Project Update
We apologize that this fell on Spring Break for some of you!
It’s not to late to participate in the Focus Groups
If you are interested send us an
Let us know the location you plan on attending and
How many resources will be attending from your LEP
Please let us know by then end of day Friday March 22nd if you are planning on attending 28

29. Statewide Student Information System Value Assessment Project Update
Questions or comments on the Statewide SIS Value Assessment Project status or upcoming Focus Groups? 29

30. READ Collection

31. 2018-19 READ Collection Timeline
March 1: READ collection and budget survey soft open – districts can submit beginning READ files and budget planning surveys
April 1: READ collection opens
June 14: Deadline to submit READ data file & budget planning survey to CDE – all submissions are finalized and locked
June 21 – July 1: Districts work with each other to clear duplicate SASIDS
July 1: Deadline to resubmit data files with duplicates removed and READ collection closes
READ Verification forms is due by July 5: Signed by Superintendent
August 12: Distribution of READ funds

32. IDM Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
Same roles apply to submitting the Budget Planning survey
This is the group of people who will receive all communications for the READ collection through our listserv
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Hutton) if you do not know your LAM to obtain this information

33. READ Collection Resources
READ Collection resources can be found at: eline
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores for determining SRD, template for submitting budget planning survey, etc.
Questions? Contact Whitney Hutton, READ Data Collection Manager
Phone:

34. Teacher Student Data Link (TSDL)

35. PAUSED for majority of students REQUIRED for migrant students:
Collection Status
PAUSED for majority of students
REQUIRED for migrant students:
8th -12th grade only
Receiving partial or full credit for at least 1 course in your district
TSDL– Annette Severson –

36. List will be updated again this month
Migrant Student List
Districts can view the list of students identified as Migrant with the following steps:
Data Pipeline (log in)
Cognos Report
Student Interchange folder
Open the Migrant Student List report
List will be updated again this month
Requests has been made to have Migrant Student List report in Cognos-TSDL folder as well
TSDL– Annette Severson –

37. Impact on LEAs without Migrant Students
Course Instructor File does not need to be uploaded
Local Course Codes are not required to be mapped within SSCC
Course Enrollment file does not need to be uploaded
TSDL snapshot does not need to be created or finalized
TSDL– Annette Severson –

38. Impact on LEAs with Migrant Students
Course Instructor File does not need to be uploaded
Local Course Codes must be mapped via Statewide Standard Course Code System (SSCC) for any 8th – 12th grade courses attended by migrant student(s)
Course Enrollment file must be uploaded for 8th-12th grade migrant students only
TSDL snapshot must be created and finalized for the migrant students
TSDL– Annette Severson –

39. Identity Management Roles
Teacher Student Data Link Interchange Roles:
TSL~ LEAUSER – upload and modify TSDL interchange files OR
TSL~LEAVIEWER – view (only) TSDL interchange data
Teacher Student Data Link Snapshot Roles:
TLS~LEAAPPROVER – Approves, creates, views Snapshot OR
TLS~LEAUSER - creates, views Snapshot OR
TLS~LEAVIEWER- views snapshot
TSDL– Annette Severson –

40. ALL Local Course Codes must be mapped to a State Standard Course Code
Use the SSCC (State Standard Course Code) system to map your local course codes
Available now for update
Option available to roll over courses from to
Even if you use the Standard Course Codes as your Local Course Code- they need to be mapped within the system
TSDL– Annette Severson –

41. November 2018 January 2019 June 2019 Timeline SSCC Open – Map Courses
TSDL Interchange Open – Upload Migrant COE file
January 2019
TSDL Snapshot Opens- start creating Snapshot
June 2019
Migrant COE file error free
TSDL Snapshot created
Review and Finalize data
TSDL– Annette Severson –

42. TSDL Interchange Resources
Course Code Documentation found at:
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Defects
Business Rules
Trainings
Additional Resources – Frequently Asked Questions
Contact:
Annette Severson: or
TSDL– Annette Severson –

43. Thursday, March 28th, 2019 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, March 28th, a.m.-10 a.m.