1. ADW Users Group Meeting
January 13, 2017

2. Agenda Introductions and Updates
7/28/2019
Agenda
Introductions and Updates
Review of Changes to Registration and Enrollment Data Model (4.3)
Use Case: Withdrawn Students and Students on Leave
Use Case: Course Enrollments
Discussion of New Use Cases: What Additional (or Revised) Certified Reports are Needed?

3. ADW Releases 4.3 Release 1: Admissions – Undergraduate and Graduate
7/28/2019
ADW Releases
Release 1: Admissions – Undergraduate and Graduate
Release 2: Registration & Enrollment
Release 3: Admission and Financial Aid – Freshman
Release 4:Registration & Enrollment-Enhancements
New Indicators (Pardee, Athletic, KHC) in prod
Enhanced GPA measurements
Expansion of enrollment data
Release 5: Outcomes: (graduation, dual degrees and expanded HEGIS)
Release 6:Financial Aid – Undergraduate and Graduate
Release 7: Faculty
4.3

4. Enhancements to Enrollment Data
7/28/2019
Enhancements to Enrollment Data
Starting with 12/10/2016 – Fall 2016 and Spring 2017
Registration data available when students start to register for classes
Enrollment data includes all students eligible to register
Data now available on student withdrawals and leaves of absence
Data now available on all courses regardless of status (registered, adds, drops and withdrawn)

5. 7/28/2019
Here’s the “Catch”
No History Is Available for Expanded Student Data – Officially Registered Trends Only
Newly Expanded Data Begins with 12/10/2016 Saturday Snapshot
An “Extra” Mid-Week Snapshot (12/7/2016) Marks the Conversion
Fall 2016 – Week 14
Spring 2017 – Week -5
Any Reports Saved in “My Reports” Will No Longer Run as Expected for Snapshots After 12/7/2016
We Strongly Recommend Deleting All “My Reports”
Support is Available for Revising Any Reports You Would Like to Keep and Run for Current or Future Semesters

6. Data on Withdrawals and Leaves
7/28/2019
Data on Withdrawals and Leaves
All Student Withdrawal Status Codes
Student Withdrawal Reason Codes and Interviewer Withdrawal Reason Codes (5)
Withdrawn No Refund
Withdrawn for Military Service or Missionary Service
Withdrawal Date

7. Data on All Courses Including Adds and Drops
7/28/2019
Data on All Courses Including Adds and Drops
Course Status
Enrolled, Dropped, and Audit Indicators
Reason Course Dropped Codes (Academic Withdrawal)
Course Withdrawal Date

9. Different Ways to Count Students
Registration Status
Verification Status
All Students
Registered Students
Settled Students
Eligible to Register
Not Settled But Verified Attending
Withdrawn or LOA
No Status

10. Possible Combinations
Registration Status
Verification Status
Registered Students
Settled Students
Registered and Settled
Verified Attending
Eligible to Register
Not Settled But Verified Attending
W/D or LOA with No Refund
Not Settled and Not Verified
Withdrawn or LOA
No Status
Withdrawn or LOA

11. Officially Registered Students * All data prior to 12/10/16
All Students
Settled
Registered and Settled
W/D or LOA with No Refund
Not Settled But Verified Attending
Verified Attending but Not Settled
No Status
Not Settled and Not Verified
W/D or LOA
Officially Registered

12. Currently Registered Students * Beginning 12/10/16 and going forward
All Students
Registered
Registered and Settled
Verified Attending but Not Settled
Not Settled and Not Verified
Withdrawn or Leave
W/D or LOA with No Refund
W/D or LOA
Currently Registered

13. Registered Not Settled
Currently Registered Students Not Settled * Beginning 12/10/16 and going forward
All Students
Settled
Registered and Settled
W/D or LOA with No Refund
Not Settled But Verified Attending
Verified Attending but Not Settled
No Status
Not Settled and Not Verified
W/D or LOA
Registered Not Settled