1. Preparing for KIS 2014 entry in August 2013
May 2013
KEY INFORMATION SETS
Preparing for KIS 2014 entry in August 2013

2. Overview

3. OVERVIEW Annual KIS submission timeline
Processes for submitting/ amending KIS information
New courses
Course changes
periodic review
module amendments
Error checklist

4. Annual KIS cycle

5. ANNUAL KIS CYCLE KIS cycle runs from Sep annually
Annual institutional submission in August
Amendments throughout year: additional submissions follow ADC calendar

6. ANNUAL SUBMISSION CALENDAR
Month
KIS activity
Who
Mar
KIS data rolled forward to KIS 2014
2012 module records populated with LTA data from 2011 record
Registry: Systems and Data
Apr
Module records updated
New modules for set up
Revisions to LTA for existing modules in 2013 MAV record
Confirmation of new and periodically reviewed KIS courses
Institutional data updated (fees, accommodation, finance)
Schools
Faculty Office
Registry: Academic Standards and Partnership
May
KIS typical pathway reports and course stage calculations run as nightly report
Address gaps in LTA (doesn’t equal 100%)
New/ periodic review course stage estimate (ASC01) details added to KIS course record
Schools in liaison with faculty KIS contacts
Faculty Office to Registry
Jun
URLs for KIS course programme specifications as published on staffcentral
01 Jul
Typical pathway signed off
Course stage estimates added as received
Head of School
01 Aug
Submission complete
Registry
Vice-Chancellor signs off

7. Processes

8. PROCESSES
Maintenance of KIS through established course approval and review processes
Creating a KIS for new courses
Amending a KIS following periodic review
Amending a KIS following major change to a course
Module maintenance
Publishing and displaying programme specifications on course finder webpage
Other information fields: accreditation, fees, accommodation

9. Creating a KIS for new courses

10. PROCESS FOR NEW COURSES
Integrated into existing course development and approval processes
Title approved by ADC
Course record created in SITS
KIS course record created
Course displayed on UoB course finder website
In-cycle KIS submission
Follows ADC calendar
Includes KIS records for all new course titles and course stage estimates
Validation
Course stage estimates reviewed/ confirmed (ASC02)
Non-LTA course information submitted (KIS course info amendment form)

11. NEW COURSE: TYPICAL PATHWAY
Initial display of learning/ teaching and assessment data
Estimated for each course stage/ year of study
Based on realistic planning assumptions
ADC01E submitted within 4 weeks of ADC
Changes to estimates following validation: ASC02
Typical pathway introduced as students take modules
Course stage
KIS 2014 entry
KIS 2015 entry
KIS 2016 entry
KIS 2017 entry
Module data
2012
2013
20014
2015 1
Estimated
Typical pathway 2 3

12. KIS course info amendments form SITS – KIS course record
NEW COURSE
Title approval
… Course development …
Validation
Course stages estimates and non-LTA info confirmed
ADC: title approved
Course stages estimated
ADC01E
ASC02
KIS course info amendments form
ADC01D
SITS – KIS course record
Course record created
Unistats
Course finder web page
KIS widget

13. Amending a KIS following course changes
Periodic review
Changes to modules
PSRB accreditation

14. PROCESS FOR COURSES IN PERIODIC REVIEW
Applies to review of courses during current academic session
Annual KIS preparation (May onwards)
Institutional schedule of periodic review circulated for confirmation
Notification of major changes expected
Amendments (i) annual submission or (ii) in-cycle
Periodic review
ASC02: course stage estimates for each year with major changes
KIS course info amendments form: confirmation of compulsory sandwich years/ years abroad, integrated foundation years, non credit-bearing (threshold) assessment tasks, PT only mode of attendance, accreditation, and accommodation
New modules
Module records created by faculty/ school CAMS officer

15. PROCESS FOR COURSES IN PERIODIC REVIEW (2)
LTA data estimated for each course stage where modules changed
Notification of estimates for affected course stages: ASC02
e.g. BA(Hons) University Challenge reviewed in
modules in year 1 and 3 change, year 2 modules remain unchanged
changes effective from Sep 2013 for all students
Course stage
KIS 2014 entry
KIS 2015 entry
KIS 2016 entry
KIS 2017 entry
Module data
2012
2013
2014
2015
Module introduced
Sep 2013 1
Estimated
Typical pathway 2 3

16. PERIODIC REVIEW KIS widget Course finder web page
Confirmation of scheduled reviews (April)
Annual submission (August)
Changes to modules anticipated?
Course stage estimates and non-LTA info confirmed
YES
SITS – KIS course record NO
ASC02
KIS course info amendments form
Module record unchanged
Annual submission
New module records created
Unistats
Course finder web page
KIS widget

17. PROCESS FOR NON-PERIODIC REVIEW COURSE CHANGES
Changes automatically reflected in typical pathway
May come from other schools/ modules owned by other courses
annual module changes
periodic review
Amendments reflected through regular module maintenance in CAMS
Other e.g. accreditation
Use KIS course information amendments form

18. MODULE MAINTENANCE
LTA data automatically rolled forward from previous year’s MAV record
Module changes are approved by FABs in the usual manner
Amendments only necessary following approval of changes to learning activities or assessment methods
KIS typical pathway: system will automatically select the appropriate year and module record
Module maintenance should continue without reference to potential effects of changes on a KIS

19. Learning/ teaching activities
2012 module record used in typical pathway for KIS 2014 entry (i.e. August 2013 submission)
Learning/ teaching activities
Assessment methods

20. PROCESS FOR ADDING ACCREDITATION
PSRBs drawn from HESA list of recognised accrediting bodies
List updated annually by HESA
Can request that PSRBs be added to list
Details submitted through KIS course info amendments form
Annual publication of University list of PSRB engagements
New accreditations added
Withdrawn/ expired accreditations removed
Faculty Office provides details as needed

21. Publishing programme specifications on course finder

22. PROGRAMME SPECIFICATIONS
Published annually on staffcentral by Faculty Offices
As PDF documents
To appear alongside widget on course finder page
Naming convention
Non-KIS course: PS MA University Challenge 2013
KIS course: KPS BA(Hons) University Challenge 2013
URL of published specifications for KIS courses submitted to Registry annually
Can be amended in-cycle by overwriting the original version on staffcentral

23. Programme specification for current cohort (drawn from staffcentral)
Widget

24. May 2013
Error checklist

25. ERROR CHECKLIST PROBLEM SOLUTION
The widget is not displaying on the course finder webpage.
Contact Registry
The typical pathway is not what I expected.
Review modules included in typical pathway.
Review module learning/ teaching and assessment data.
The programme specification is not displaying on the course finder webpage.
Contact Faculty Office.
My course is now accredited by a professional body.
Submit KIS course information amendments form to Registry
My course has changed following periodic review.
Submit ASC02 to Registry
The compulsory sandwich year is not showing in the LTA.
A zero credit assessment task is not displayed in study information.
The NSS/ DLHE data looks wrong.
Consult FAQs on KIS webpage on staffcentral.

26. LTA: learning/ teaching and assessment data