1. OregonASK DATA DESIGN COMMITTEE
March 6th, 2019

2. Agenda Welcome and Introductions Updates Project Timeline
Data Collection & Focus Groups
Collaborative Opportunities
Access & Equity Feedback Loop
Interim Report
Summer Workshop Resource Development
Review Data & Results
Resource Brainstorm

3. Overview & Timeline Updates
Overall Objectives
Collect comprehensive data on issues of access & equity related to out of school programs in Oregon, examining barriers to access and issues of equity; and
Raise awareness around issues of access and equity in afterschool (with the public, legislature, etc.).
Timeline
Final Data Collection
Interim Report
Final Data Analysis
Summer Resources Collection & Cultivation
Final Report
Timeline Winter/Spring 2018: Develop and finalize tools; begin outreach Spring 2018: Begin implementation Summer 2018: Continue implementation; plan for Fall Fall 2018: Hold focus groups; continue survey collection Winter 2018: Continue survey collection; conduct focus groups; preliminary data analysis; draft interim report Spring 2018: Finalize interim report & provide to legislature; continue data collection Summer/Fall 2018: Produce & distribute final report; development of tools & resources

4. Data Collection Update
Where Do We Stand Now?
Tool
Metro Responses
Rural Responses
Programmatic Survey
70 responses
21 responses
Facilitator Survey
45 responses, representing 13 programs
17 responses, representing 4 programs
Youth Survey
About 290 responses, representing 12 programs
18 responses, representing 2 programs
Focus Groups
2 participant parent, 1 non-participant parent, 1 non-participant youth
7 participant parent, 4 non-participant parent, 5 participant youth, 2 non-participant youth
Estimates

5. Focus Groups Where we’ve been 11 Locations
McMinnville, Klamath Falls, Myrtle Creek, Umatilla, Pendleton, Eugene, Portland, Gold Beach, Independence, Woodburn, Hillsboro
9 participant Parent, 5 non-participant participant parent, 5 participant youth, 3 non-participant youth
Where we are going
East Metro: Reynolds, David Douglas, Gresham-Barlow, Centennial, Parkrose
Coast: Newport, Depoe Bay
Central Oregon: Madras, Bend, Prineville
2 McMinnville (parent) - 3 Klamath Falls ( youth P&NP, parent)- 3 Cow Creek (parent P&NP/youth) - 2 Umatilla (youth, parent) - 1 Pendleton Eugene (2 sites P parent)

6. Collaborative Opportunities
Community Advisory Group Presentation at Oregon Department of Education
Presented February 20th
Ford Family Foundation
Met with new Youth Development & Education Programs Grant Manager
East Metro STEAM Partnership
5 upcoming listening sessions in East Multnomah County

7. Feedback Opportunities
Who is getting information?
Data Design Team
Survey Respondents & Focus Group Participants
Legislators
Partners/Stakeholders
What information are we sharing?
Summarized interim results
Focus Group general feedback
Draft Policy Implications
Are there other opportunities to share or receive feedback?

8. Interim Report Who is it for? Legislators Stakeholders & Partners
What is in it?
Historical Context & Project Summary
Who we have heard from
What have we heard (highlights)
Oregon Policy Connection
Who will help? Read and provide feedback (April 2019)

9. Summer Resource Retreat
What would want to accomplish?
Review Data & Results
Review Interim Report & Outline Final Report highlights
Review/Brainstorm Resource list
Cultivation/creation for Resources & Materials
When?
One full-day retreat? Or two half-days?
June? August?

10. Next Steps Outreach and data collection Draft interim report
Review and feedback in April & May 2019
Draft list of tools and resources based on current feedback/results
Exemplary Practices for Engaging Families
Communication Templates and Tools (newsletters, calendar of activities, etc)
May 10th OregonASK Partner Meeting
Summer Retreat