1. In-Home Safety Services (IHSS) Financials: Current and Future State

2. Introductions Dave Berndt Sara Schwoch IHSS Fiscal Coordinator
SPARC Accountant

3. Agenda Brief IHSS Fiscal Overview 2018 Contract 2019 Contract
Basics
Reconciliation
Match
Close Out
2019 Contract
2018 Changes
Timelines
Extension
2020 Contract Update
Questions

4. IHSS Program Purpose and Goals
Wisconsin’s IHSS Program reduces trauma to children by keeping children safe with their families, providing support and resources to build on family strengths, and preventing future maltreatment.
The primary goal of the IHSS Program is to keep families intact by:
Increasing parental protective capacities
Decreasing out-of-home placements
Helping families develop formal and informal supports
Reducing maltreatment to children
The IHSS Program is guided and administered in accordance with the Children’s Code and all Wisconsin Child Welfare Standards.

5. Allowable Expenditures
Program expenditures must be:
Reasonable and beneficial to the child and families enrolled in the program
Necessary to support achievement of goals specified in a family's Case Plan
Provide a direct benefit to the child and families enrolled in the program

6. County Considerations for Approving Expenditures
Is this expenditure meaningfully related to maintaining safety of the child and/or children in the home?
Is there a plan to make the service or assistance sustainable for the family beyond the unsafe and at-risk of removal from home period?
Do the supervisor and financial manager approve the use of state funding in this way?

7. Unallowable Costs Department’s Allowable Cost Manual:
Many of the explicitly unallowable costs refer to agency costs, and do not necessarily apply to client costs
i.e. Automobiles, entertainment, and good/services for personal use
Individual purchases that are not allowed in the cost manual and/or are in excess of $2, require the Department’s approval.
Please send requests regarding these kind of purchases to:

8. IHSS Fiscal Basics https://dcf.wisconsin.gov/cwportal/safety/ihss
Financial Resources

9. IHSS Fiscal Basics https://dcf.wisconsin.gov/cwportal/safety/ihss
Not Required

10. IHSS Contract Summary
Handout

11. IHSS Fiscal Timeline
Handout

12. 2018 IHSS Contract Contract Term: 1/1/2018 – 5/31/2019 Allocations:
SFY 2018: January 2018 – April 2018
SFY 2019: May 2018 – May 2019
Reconciliation:
June 2019
Contract Close Out:
October 2019
Categories
Reconciliation
Match

13. 2018 IHSS SPARC
Shared with 2017

14. 2018 IHSS Reconciliation
Agency Notification w/Reconciliation Guide: 4/3/19
Payment Period: January 2018 – January 2019
Reporting Deadline: 4/30/2019
Occurrence: June 2019
TANF Timeline:

15. 2018 IHSS Contract Closeout
Agency Notification: Now
Payment Period: February 2019 – May 2019
Reporting Deadline: 8/31/2019
Occurrence: October 2019
Timeline:

16. 2018 IHSS Reporting Match Requirement: 9.89%
Definition: costs reported on the match line may include services, contracts, staff time, concrete resources and other expenses to support children to remain safely in their homes, excluding those costs claimed and reimbursed through the IHSS contract.
Match costs could include eligible contracts (excluding costs reimbursed by the IHSS contract); case management time on in-home cases not enrolled in the IHSS Program; payments for appropriate services for any in-home case that is not enrolled in the IHSS Program, and payments spent on IHSS enrolled families beyond the total award amount (including case management), and any other expenses that meet the description of match.

17. 2018 IHSS Reporting
Match
39 of the total 43 Agencies Received Payments from January 2018 – January 2019 (2018 Reconciliation Period)
As of 5/6/2019:
27 Agencies Have Reported Match (69.23%)
18 Agencies Enough Match to Cover those Payments (46.15%)
2018 Reconciliation Effect

18. 2018 IHSS Close Out
Example
January 2018 – January 2019: Already Reconciled
STEP 1: Reconcile February 2019 – May 2019 Payments
STEP 2: Calculate Required Match
STEP 3: Calculate Takeback Amount
STEP 4: One Time Takeback in October if Necessary

19. 2018 IHSS Close Out
Already Reconciled
Example
January 2018 – January 2019 Payments: 40,000.00
February 2019 – May 2019 Payments: ,000.00
Remaining 9612 Balance: ,000.00
Reconciliation Amount: ,000.00
Reported Match: ,160.00
Match Takeback:
Total October Takeback ,982.80
20k x .9 – 10k = 8k
52k x 9.89% - 4,160.00

20. 2019 IHSS Contract Contract Term: 1/1/2019 – 11/30/2019 Allocations:
SFY 2019: January 2019 – April 2019
SFY 2020: May 2019 – November 2019
Reconciliation:
Not Required
Contract Close Out:
May 2020
Categories:
Reob/Deob
Match

21. 2019 IHSS SPARC

22. 2019 Difference from 2018 Payments
2018: Payments based upon eWiSACWIS Program Enrollment:
Child is enrolled 20 days in January
County receives $ (20x36.13) in March
2019: Payments based upon reported costs up to eWiSACWIS Program Enrollment:
Example 1: County reports $600 of costs for January & receives $600 in March
Example 2: County Reports $0 of costs for January & receives $0 in March
Example 3: County Reports $1, of costs for January & receives $ in March
Excess Carried Over

23. 2019 Difference from 2018 Cost Reporting 2018 2019 Required Quarterly
Excel Spreadsheet
31 Categories in SPARC (9612)
2019
Required Monthly
9642B

24. 2019 Difference from 2018 Reconciliation 2018 2019
Payments Reconciled against Reported Costs
10% Reserve
2019
Payments are a Reimbursement of Reported Costs
No Reconciliation Necessary

25. 2019 IHSS Extension Prefaces
DSP will be advancing contract amendments on the timelines given in this presentation
While DCF does not anticipate a disruption to or dissolution of authorized funding, as with all items, the release of funding is pending authorization via the approval of the Governor's Budget
Final decisions should be made by mid-June
Current 2019 Contract covers children enrolled before 7/1/19

26. 2019 IHSS Extension
Extend current contract from 11/30/2019 to 12/31/2019
Increase May – December Allocation (was May – November)
Programmatic changes:
Remove contract specific child enrollment
Transition to a reimbursement for costs system
Agency reports $1, they receive $1, as long as they are under the allocation and total contract amount

27. 2019 IHSS Reporting Cutoff
All 2019 IHSS enrolled children will be dis-enrolled as of 12/31/2019
No contract overlap
Can be re-enrolled as of 1/1/2019
Payments and Cost Reporting will no longer be tied to child enrollment
Seamless cost reporting between contracts

28. 2019/2020 Contract Transition

29. 2019 IHSS Contract Closeout
Agency Notification: Now
Payment Period: January 2019 – December 2019
Reporting Deadline: 3/31/2020
Occurrence: May 2020
Timeline:

30. 2019 IHSS Contract Closeout
Reob/Deob
Based upon available funding within the May – Dec Allocation
Agency A uses 6k out of their 10k allocation
DCF reallocates 3k to Agency B & 1k Agency C
Reallocation Requirements
Enough reported costs
Enough match to cover payments received to date and additional reallocated amount

31. 2020 Targeted Safety Support (TSS)
Prefaces
DSP will be advancing contract amendments on the timelines given in this presentation
While DCF does not anticipate a disruption to or dissolution of authorized funding, as with all items, the release of funding is pending authorization via the approval of the Governor's Budget

32. 2020 Targeted Safety Support Contract
Contract Term: 1/1/2020 – 12/31/2020
Allocations:
SFY 2020: January 2020 – April 2020
SFY 2021: May 2020 – December 2020
Reconciliation:
Not Required
Contract Close Out:
May 2021
Categories:
Reob/Deob

33. 2020 Targeted Safety Support
Planning Ahead
Contract Term: 1/1/2020 – 12/31/2020
Expanded Eligibility Criteria
Expanded Program Monitoring
Cost Reporting Categories:
Concrete Resources
Control Services
Health/Educational Services
Case Management

34. 2020 Targeted Safety Support
Expanded Eligibility
Eligibility determined by whether a child/family has an active protective safety plan
No prescription that enrollment must happen within the first 60 days of a screened in referral
No prescription on length of service
No more 1-month extensions

35. 2020 Targeted Safety Support
Expanded Program Monitoring
Shift away from comparing eWiSACWIS data to cost reporting
Initial Application
Key areas agency intends to serve
Tracked outcomes
General program information
Final Report
How funds were used
Impact of the service provision on outcomes

36. 2020 Targeted Safety Support
Cost Reporting
Cost Reporting Categories:
Concrete Resources
Control Services
Health/Educational Services
Case Management
Costs are not Case or Contract Specific
Removes the “slot” terminology

37. 2020 Targeted Safety Support
Match
Requirement: 9.89%
Expanded Definition
No Longer a Separate Line in SPARC
9, Allocated to CM
10, Reported on CM
Allocated to Match

38. 2020 TSS Contract Closeout Agency Notification: Now
Payment Period: January 2020 – December 2020
Reporting Deadline: 3/31/2021
Occurrence: May 2021
Timeline:

39. 2020 TSS Contract Closeout Reob/Deob
Based upon available funding within the May – Dec Allocation
Agency A uses 6k out of their 10k allocation
DCF reallocates 3k to Agency B & 1k Agency C
Reallocation Requirements
Enough reported costs
Match is no longer an issue

40. 2020 TSS Contract Possibilities
NOT DECIDED
Funding Amounts
Based upon the Governor’s Budget
Agency Allocation Amount Determination
Part of the State County Contract
Joint TSS/PSSF Application

41. 2020 IHSS/TSS Future Calls All Agency Calls May 14, 12:00pm – 1:00pm
July 16, 12:00pm – 1:00pm
September 10, 12:00pm – 1:00pm
November 12, 12:00pm – 1:00pm
Conference Line:
Access Code:

42. Questions/Comments?

43. Thank You
For IHSS Program Related Questions Contact: Angela Krueger For IHSS Financial Related Questions Contact: David Berndt General IHSS Program Related Questions Contact: Shared Mailbox (Reviewed by Angela and Dave)