1. SESSION 6 Overview presentation of available and future plans for reporting systems
First OBSERVER TUNA DATABASE Workshop (OTDW-1) 3-7 March 2014 SPC, Noumea, New Caledonia

2. TUBS Reporting Previous OFP reporting application
In the past, the OFP was producing subset of regional data for each member country, and provided this subset with an application (i.e. Observer Trip Viewer System) to generate reports
PROS
No need to be connected to internet to query the data
CONS
Need the application to be installed on your computer
Data is not up-to-date and needs to be refreshed manually
No access on tablets or Mac
New Online OFP reporting application: TUBS Report
Generate reports on your data, from any connected device
The data is always up-to-date

3. TUBS Reporting
A first list of reports has been setup, based on OFP knowledge of member countries reporting needs
This system has been designed to easily setup new reports, on request.
Let us know if you need any new reports
We can generate new reports during this week of workshop

4. TUBS Reporting Access your TUBS data Secured web application
Data entered at SPC and at WCPFC in TUBS are merged into one dataset
This dataset is then split by country/organization, so you can access your data and only your data
This dataset will be refreshed every month
Secured web application
You need a password to access your data
So far, one password per country/organization. Later, each user will have its own login data

5. TUBS Reporting www.spc.int/ofp/tubsreport/XX/app/
Replace XX by your country code
Make sure you use a recent web browser (Chrome, Firefox)
Use the login information provided by OFP team
Login: tubs
Password: [enter the password of your country/organization]
You should see the Tubs Report main page
If not, please ask for assistance

6. Each group contains several report sub groups
Main Page
Click here to log off
Reports group
Each group contains several report sub groups

7. A click on a report group will display the list of sub groups
Report Selection
Click on the report group again to go back to the list of report groups
A click on a report group will display the list of sub groups

8. A click on Sub Report group will display the list of reports
Report Selection
A click on a report will display it’s description and the list of parameters
A click on Sub Report group will display the list of reports

9. Report parameters Optional Vs Mandatory Mandatory Optional
A mandatory field is circled in red, it has to be filled to allow the report to be generated
An optional parameter left blank will not be used to generate the report
Example: an optional year parameter not entered will generate a report with data for all the years
Mandatory
Optional

10. Report parameters Pick list Vs manual entry Pick list Manual entry
Some parameters must be entered totally
Some parameters must be picked from a drop down list generated from first 2 character entered
Pick list
Manual entry

11. Report group by Not suitable for all reports
The group by allows user to generate the same report, with different levels of aggregation (aka data per ??)
If the report uses group by, this field is mandatory, and must be picked from a list
Example: Number of observer trip per

12. Report group by
Year
Year / Month

13. Report output The report data
The column titles. Click on one column title to sort the report on the selected column
Then the total number of records and the export to csv button
On top you can find the Sub Group / Report

14. Report output CSV Use for mapping Future enhancement
A report can be exported as csv, so you can use Excel to format the report before including it in a document
Colley will have a session dedicated on formatting output
Use for mapping
Some reports will generate data to be used by MapInfo
Manu will have a presentation on how to use the csv generated from tubs report with MapInfo to produce maps
Future enhancement
Export well formatted reports to be used directly for printing/publication
Generate maps directly in tubs report

15. Report map Map builder is under construction (not available yet)
Will be used to display spatial data and to replace CES, by showing pie charts on a map

16. TUBS Reporting Question / Remarks?
Icanus will now show you with a live scenario how you can use this tool to generate your observer data reports