1. EST103 Estates myProject Implementation Project Report 01/02/19
OVERALL RAG
PPMA
Data
Mign
Train’g
eFIN
SSO
Service
Project Sponsor & Business Owner : Jane Johnston & Anna Stamp
Business Project Manager: Jane Cameron
IS Estates Programme Manager: Derrick Matheson
IS Project Manager: Lyn Thomson
LATEST UPDATES
Preparation of bespoke training materials continued. Intro and Basics modules have been returned to Polarisoft with our feedback. Operating instructions for Risk and Issue modules are well developed.
eFIN Integration build complete and ready for first stages of testing.
Office of CISO re-engaged for security tests.
Jane Brodie & Pauline Smith engaged to enter an EBIS test batch during UAT.
Shirley Blyth joined the University on 30/01/19 and handover has begun.
NEXT STEPS
Preparation of bespoke training materials continues. Polarisoft will be on site 6th & 7th February to confirm the plan for completion.
Peer testing of eFIN integration w/c 4th Feb
Integration Testing of eFIN w/c 11th Feb
Complete Technical Architecture Document.
Confirm proposed plan for Data Migration. Meeting with all parties arranged for 7th Feb.
Begin setting up of Service with IS Applications Management & Service Management.
MILESTONES
Baseline (v9 plan)
Actual/ Predicted
EST103 Phase 1 Stage 1 Strategy & Planning ends (Sign Off End Planning Milestone) [10% Payment]
10/08/18
27/07/18
EST103 Phase 1 Stage 2 Design & Build (Sign Off End Analysis & Design Milestone) (End of PPM Anywhere Design) [25% Payment]
21/12/18
21/12/19
EST103 Phase 1 Stage 2 Design & Build ends (Sign Off End Build Milestone) (Technical Go LIVE) [25% Payment]
19/04/19
Business GO LIVE
08/05/19
EST103 Phase 1 Stage 3 Transition & Early Life Support ends (Sign Off End Training Milestone) [15% Payment]
24/05/19
EST103 Phase 1 Stage 4 Handover to Operations ends (Sign Off End Delivery Milestone) [15% Payment]
25/06/19
EST103 Phase 1 Stage 5 BAU Operation ends (Sign Off End Phase 1 Business Transformation Milestone) (Phase 1 Close Milestone) [10% Payment]
30/07/19
EST103 Phase 2 - Pending
RISKS & ISSUES
Ref
Description
RAG
Owner 7
Assumption in Estates that they will own the Supplier Relationship & Management of the Service.
GREEN
Derrick Matheson 12
Availability of Estates Resource
AMBER
Jane Cameron 15
Dependency on Estates to provide good quality data to be migrated to the system by Polarisoft. 16
Dependency on Estates to provide good quality engagement & communications to ensure user adoption of new system and business processes
Zoe Stephens 18
Reputational Risk if the project fails.
Jane Johnston 19
Budget set aside for annual operational cost may not be sufficient. 23
Risk that we will be unable to complete the eFIN integration to time and quality because of lack of trained TALEND development resource.
Iain Fiddes 24
Risk IS will not be able to provide a quality service to Estates at GO LIVE because of the lack of trained support production staff.
Stefan Kaempf 26
Risk that users will require more training after Go Live. 29
Risk that Polarisoft Build of New Finance Screen will not be complete in time for UAT
Lyn Thomson 30
Risk that the time required to complete development of training materials to the right quality will mean a further delay to the project.
IS Spend (days)
Total for FY 2018/19
YTD
January 2019
Estimate to Completion
Budget / Forecast
286
210 35
Actuals
206.8
38.4