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PEP Webinar for Employees 2018-19 Review Cycle
June 2019
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Your Speaker Today Joliett Vega-Klucevsek
Talent Acquisition and Management
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Zoom Functionality
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Why Are We Here? Performance Excellence Process (PEP)
Your Role in the Process PEP and FIU’s Strategic Plan Next is Now Initiative PEP System Enhancements and New Features Resources and Training Professional Development Credit
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Performance excellence process
Linking People to Outcomes Performance excellence process
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Aligning PEP with FIU’s Goals
FIU Next Horizon 2025 Strategic Plan Important to align PEP with University’s Strategic Plan Specific Goals with Specific Measures Performance Based Funding and Metrics
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Next is Now Goals Enhance literacies for faculty & staff
Adopting a mindset of lifelong learning Goals Enhance literacies for faculty & staff Adopt mindset of lifelong learning Embrace future-focused culture
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Areas of Literacy Data Technology Human
The capacity to understand and utilize Big Data through analysis Data Learning about big data Evaluating uses for big data Applying big data software and analysis tools Knowledge of mathematics, coding and basic engineering principles Technology Learning code and mathematical tools Reviewing technological tools Coding FIU applications Knowledge of the humanities including ethics, the arts ,and design Human Learning about the humanities Applying design thinking concepts in the work environment
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Learning Opportunities Policy
NEW*-10 of 20 hours in new competencies During scheduled work time Professional Development goals in PEP *Excludes mandatory compliance
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Learning and Development
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Workforce Focus
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Training Summary
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Updates to PEP Competency descriptions have been updated Job Knowledge
Continuous learner in field and new technologies applicable to position; successfully performs all duties in the position description; ability to see and make connections holistically; creatively integrates different ideas and perspectives.
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Updates to PEP Professional Development Goal Set goals for yourself.
At least 10 of the 20 required hours. Track progress along the way.
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Performance Excellence Process (PEP)
Employee and Supervisor Gather Information Employee Completes Self-Evaluation Supervisor Reviews Employee Self-Evaluation Supervisor Completes Manager Evaluation Formal Review Meeting 2nd Level Manager Approval Formal tool to review achievements, provide meaningful feedback and set measureable goals aligned with FIU’s Strategic Plan
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Your Role in the PEP Cycle
2nd Level Manager Supervisor Employee Lead the way and set the tone for PEP cycle Align with 2nd level manager’s goals and expectation Be involved in the process. Communicate BU’s strategic goals aligned with FIU’s Strategic Plan Communicate internal deadlines Use PEP as a development tool Set expectations & internal deadlines Help employees understand the importance of PEP Gather performance information and complete self-evaluation Meet with supervisor(s) to align goals & discuss employee performance Set measurable goals and expectations Meet with supervisor for formal performance review discussion Approve PEP documents Provide candid and meaningful feedback Be open to feedback Write Manager Evaluation and submit for approval
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The 2nd Level Manager’s Role
Supervisor Employee Lead the way and set the tone for PEP cycle Align with 2nd level manager’s goals and expectation Be involved in the process. Communicate BU’s strategic goals aligned with FIU’s Strategic Plan Communicate internal deadlines Use PEP as a development tool Set expectations & internal deadlines Help employees understand the importance of PEP Gather performance information and complete self-evaluation Meet with supervisor(s) to align goals & discuss employee performance Set measurable goals and expectations Meet with supervisor for formal performance review discussion Approve PEP documents Provide candid and meaningful feedback Be open to feedback Write Manager Evaluation and submit for approval
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The Direct Supervisor Role
2nd Level Manager Supervisor Employee Lead the way and set the tone for PEP cycle Align with 2nd level manager’s goals and expectation Be involved in the process. Communicate BU’s strategic goals aligned with FIU’s Strategic Plan Communicate internal deadlines Use PEP as a development tool Set expectations & internal deadlines Help employees understand the importance of PEP Gather performance information and complete self-evaluation Meet with supervisor(s) to align goals & discuss employee performance Set measurable goals and expectations Meet with supervisor for formal performance review discussion Approve PEP documents Provide candid and meaningful feedback Be open to feedback Write Manager Evaluation and submit for approval
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The Employee’s Role 2nd Level Manager Supervisor Employee
Lead the way and set the tone for PEP cycle Align with 2nd level manager’s goals and expectation Employees should be involved in the process. Communicate BU’s strategic goals aligned with FIU’s Strategic Plan Communicate internal deadlines Use PEP as a development tool Set expectations & internal deadlines Help employees understand the importance of PEP Gather performance information and complete self-evaluation Meet with supervisor(s) to align goals & discuss employee performance Set measurable goals and expectations Meet with supervisor for formal performance review discussion Approve PEP documents Provide candid and meaningful feedback Be open to feedback Write Manager Evaluation and submit for approval
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Timeline June August July September 6/25 Manager PEP Webinar 6/26
Employee PEP Webinar 7/1 Documents Available on PantherSoft 7/26 Employee Documents Should be Completed 7/23 & 7/31 *Performance Management Workshops 8/20 *Performance Management Workshops 9/6 Manager Documents Should be Completed 9/30 2nd Level Approval Document Deadline
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PantherSoft HR: Online PEP
Myhr.fiu.edu The System
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One-Click Access
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PEP Document
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Related Content
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Past Year’s Goals Goal 1
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Competencies
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Goals for Next Year
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Attachments
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Notifications Notifications Will Guide Next Steps and Show Status 07/01/2016 and 06/30/2017 are now
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Workflow Employee Completes Self-Evaluation
Supervisor Writes Manager Evaluation Supervisor & 2nd Level Discussion Supervisor Shares with Employee Hold Performance Review Request Acknowledgement Employee Acknowledges Manager Submits for Approval 2nd Level Approves
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Manager: Review Date
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Employee Actions Enter Comments Acknowledge Review
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Historical Documents
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Resources and Training
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PEP Toolkit hr.fiu.edu Step-by-Step Instructions for: PEP Definitions
Employees Supervisors 2nd Level Approvers PEP Definitions (ratings and competencies) Goal Setting Template How to Clear Cache Instructions Webinar Recording/Slides Preparation Document Template
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Training Computer Labs by Department Request July - September
Hands on system assistance Online Performance Management Courses Available now FIU.Skillport.com Lynda.fiu.edu AD Credentials
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2018-19 Review Cycle PEP Documents LIVE – July 1st
Submission Deadline – September 30th
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Getting Credit for Attending Today
Go to: go.fiu.edu/PEPZoom Complete PEP Webinar Survey Include your My Accounts Username Webinar Date Viewing the Recording Counts
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We Are Here for You! Human Resources Service Center – 305-348-2181
Talent Acquisition and Management– or by at Hr.fiu.edu
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THANK YOU!
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Getting Credit for Attending Today
Go to: go.fiu.edu/PEPZoom Complete PEP Webinar Survey Include your My Accounts Username Webinar Date Viewing the recording counts
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