1. Capital Facilities Program Update San Rafael City Schools
October 10, 2016

2. Syllabus OVERVIEW Program Progress Typical Project Tasks and Timelines
Stadium Project Update
Proposition 39 Clean Energy Overview
San Rafael City Schools 10/10/16

3. San Rafael City Schools 10/10/16
Program progress

4. Moving Our Facility Work Forward
Master Implementation Plan
School Site Architectural Assignment
San Rafael City Schools 10/10/16
Bond Issuance Coordination
Refined Construction Budget & Schedule
Board to Review & Consider Adoption
School Site Design Committees
San Rafael & Madrone H.S. & HY
Terra Linda H.S. & DLM
- Davidson & QKA – 10/7
- San Pedro & HY - 10/13
- Glenwood & DLM - 10/14
Launch Site Committees
Complete Construction 101 training for each school site
Principals are currently recruiting committee members
Programing, Prioritizing, and Design Discussions begin late October/ November

5. San Rafael City Schools 10/10/16
Check List

6. Check List: Program Steps and Components
✔ ✔ Adopt Program Maps as foundations for implementation
✔ ✔ Bond Website (Live)
✔ ✔ Stadium DSA Submittal
Underway Develop Master Implementation Plan, Budget, and Schedules
Underway Facilities Use Agreement Board Policy – Board Workshop
Underway Establish management and accounting systems, protocols
Underway Proposition 39 Energy Efficiency Plan (EEP)
Underway Establish School-Site Design Committees w/ architect assignments
Underway School community work with project teams on designs, priorities, and details.
Underway Creating and Issuing RFP/Q's for support Services
Underway Establishing Invoicing & Payment Protocol
Underway Analyzing Project Delivery Methodologies
Underway Constructibility Review on Stadium Project
Underway Updating & Auditing Construction Cost Estimate for Stadium Project
Underway Working with Dave & Staff on creating District Standards
Underway Analyzing Program Cash flow Projections
Underway Finalizing Construction 101 with remaining Principals
Underway AIA Assignment Meetings Underway
Underway Working with AIA Teams on Proposals for upcoming Projects
Underway Meetings regarding Interim Housing & Swing Space
Underway Working with AIA Teams on Documents needed for Programming
Underway Validating Program Maps & Confirming Project Prioritization
Underway Coordinating Information Required under CEQA
Underway Establishing Preliminary Contact with Local Agencies
San Rafael City Schools 10/10/16

7. San Rafael City Schools 10/10/16
Next Steps

8. Next Steps Master Implementation Plan
Program and Project detail
Costs, Sequencing, Budgets and Schedule
Updates, Factors, and Projections
Master Implementation Plan ready for adoption
School Site Design Committees Underway
Architects Selection Matching Process
Pre-qualification of General Contractors
Present Projects to Board
Project: Descriptions, Scopes, Budgets, & Schedules
Design checkpoints:
Schematic Design, Plans & Budget
Construction Documents, Plans & Budget
Board Actions:
Consultants’ Contracts
Contractor Prequalification
Design Checkpoints
CEQA Findings
Contracts for Construction
San Rafael City Schools 10/10/16
Natu
Collaborate with schools on designs and details with establishment of School Site Design Committees. Obtain Agency Approval, Bidding
Construction begins!
Begin Project Specific
Programming & Design

9. Typical Project Tasks and Timelines
San Rafael City Schools 10/10/16
Typical Project Tasks and Timelines

10. Schedule for a Typical Project – Approximate Durations will Vary Based on Size of Project
Programming
30 Days
Schematic Design
90 Days
Design Development
60 Days
Construction Documents
DSA Approval
180 Days
Bidding
Bidding Analysis
5 Days
Contract Preparation
10 Days
Board Approval
1 Day
Construction (Depends on Size)
6-20 Months
San Rafael City Schools 10/10/16
Summary: Preconstruction – 16 Months +/
Construction – 6 to 20 Months

11. Stadium Schedule Update
San Rafael City Schools 10/10/16
Stadium Schedule Update

12. Stadium Schedule Update
CEQA Current through March 2017
Agency Approval Current through February 2017
Constructability Review Current through February 2017
Contractor Prequalification November 2016 through December 2016
Bidder Recruitment Current through February 2017
Bid Period February 2017 through March 2017
Contract Award April 2017
Notice to Proceed April 2017
Construction April 2017 through November 2017
San Rafael City Schools 10/10/16
Stadium Schedule Update

13. Proposition 39: Clean Energy Jobs Act Funding Review
San Rafael City Schools 10/10/16
Proposition 39: Clean Energy Jobs Act Funding Review

14. Proposition 39: Clean Energy Jobs Act Funding Review
San Rafael City Schools 10/10/16

15. Prop. 39 Topics Proposition 39 Background Funding for SRCS
San Rafael City Schools 10/10/16
Proposition 39 Background
Funding for SRCS
How do we access funds?
Priority Projects
Moving Forward

16. Prop. 39 Background CA Dept. of Education (CDE) determines allocation
San Rafael City Schools 10/10/16
The California Clean Energy Jobs Act (Prop. 39) changed the corporate income tax code and allocates projected revenue to California's General Fund and the Clean Energy Job Creation Fund for five fiscal years, beginning with fiscal year Under the initiative, roughly up to $550 million annually is available for appropriation by the Legislature for eligible projects to improve energy efficiency and expand clean energy generation in schools.
CA Dept. of Education (CDE) determines allocation
Based on ADA and other criteria formula
CA Energy Commission (CEC) approves funding
Energy Expenditure Plans (EEP’s) submitted by Districts
CDE provides apportionments

17. Prop. 39 Funding for SRCS
San Rafael City Schools 10/10/16
2013–14
2014–15
2015–16
Totals
Energy Expenditure Plan (EEP) Amount Approved**
Election Two Year Funding*
Award Allocation
Planning Funds Paid
EEP Funds Paid
Award Allocation Remaining
SRCESD
SRCHSD $0
$205,015
$188,504
$180,128
$573,647
$113,619
$86,466
$83,768
$283,853
3 Years of funding allocations to date as shown above
2016/17 state budget includes slightly higher funding
Allocations haven’t been posted yet by CDE
5 years estimated totals
ESD= $950,000
HSD= $470,000
Using local bond funds to leverage Prop. 39 project funding is appropriate and allows larger, deeper energy efficiency projects.

18. How do we access funds?
San Rafael City Schools 10/10/16
Collaborating with Marin County Sustainability Energy Team
Joint funding for assistance from PG&E and County
Work on track
Energy audits—utility data on gas/electric use
Identify and Prioritize projects
On-site systems review
Establish cost effectiveness of identified projects—Savings/Investment ratio
Complete submittal of our SRCS Energy Efficiency Plan to CEC

19. Priority Projects Elementary & High School Districts
District-wide Energy Management System. Replace and upgrade existing system in conjunction with Bond Program upgrades.
San Rafael City Schools 10/10/16
Elementary School District
Venetia Valley: Multi-Purpose/Gym/Library Lighting Retrofits.
Davidson: Boiler Replacement to high efficiency; Air conditioning system upgrades as part of extension to Admin building (part of Bond Program)
Glenwood: HVAC system upgrades, furnaces to high efficiency, Water heater upgrades

20. Priority Projects (continued)
San Rafael City Schools 10/10/16
High School District
Terra Linda HS: Renewable Energy System and EV Charging Stations in parking lots.
San Rafael: AD Building Boiler replacement. Install new high efficiency boiler in conjunction with installation of chiller for AC (part of Bond Program); Field Lighting upgrades from existing to LED, as part of the stadium renovations (Bond Program)

21. Moving Forward… Marin Energy Management Team PG&E Smart Lights Program
Providing updated analysis for identified projects
PG&E Smart Lights Program
Utilizing for stand-alone lighting retrofits
SRCS team coordinating the work
Bond Program & Maintenance
Preparing Energy Efficiency Plans for CEC
San Rafael City Schools 10/10/16

22. San Rafael City Schools 10/10/16
End