1. Career and Technical Education Updates
Emilee Tucker, CTE Coordinator
Ozarks Unlimited Resource Education Service Cooperative

2. Career and Technical Education Coordinator’s Responsibilities
Develop and coordinate the Carl D. Perkins Career and Technical Education Program.
Encourage the development, implementation, and improvement of Career and Technical Education Programs.
Serve as a resource for districts without a local Career and Technical Education Director.
Schedule training/staff development for administrators, teachers, and counselors regarding Career and Technical Education initiatives.
Represent the educational cooperative at local, state, and national events and attend professional development meetings called by the Department of Career Education

3. Services Provided by CTE Coordinator
New Program Start-Up Grant Writing & Support
Career Planning Services
Provide Funding and Reporting of Student Industry Certifications
CTE Completer and Placement Reporting
ACE Technical Assistance Visits-Preparation, Attendance, & Follow- up

4. Carl D. Perkins Program
Any school which receives less than $15,000 must pool funds within a consortium
Funds are distributed by the following ratio:
- 70% of the funds will be based on the number of children in poverty ages 5-17 who reside in each school district
- 30% of the funds will be based on the number of children ages who reside in each school district
Funds are not an entitlement and lose their identity within consortium
Funds are directed toward improvement of Perkins Indicators

5. Steps for Perkins Project Approval
Communicate with CTE Coordinator about your project
Items that will be purchased, cost, etc.
Submit a Perkins project guide/application
Description, justification, benefits, program area, number of students impacted, costs, etc.
Get district/co-op administration approval
Get board approval
Submit project to state on ACEbook where it must be approved by 3-5 people
Make adjustments to submission based on state’s comments
Upon state’s approval, purchase items
School signs equipment/ownership receipt
Inventory list is updated with serial/model numbers
Reimburse school
Reimburse O.U.R.
*more steps may be required for professional development

6. Review of Travel Policy
Prior approval form needs turned in 1 month in advance
If travel is not prior approved and has not been budgeted for, there is a large chance it will not get reimbursed
Separate TR1s need submitted for school reimbursement and personal reimbursement (don’t include them on the same one)
Also don’t include multiple trips on the same TR1

7. New O.U.R. Consortium Policies
Travel in June will not be eligible for reimbursement with O.U.R. Carl D. Perkins Grant money.
Costs for food and beverages for a conference, meeting, or event are not approvable costs.
All equipment must be purchased and purchase orders submitted before March.

8. Travel in June will not be eligible for reimbursement with O. U. R
Travel in June will not be eligible for reimbursement with O.U.R. Carl D. Perkins Grant money.
June travel is a difficult activity for the business portion of the consortium. It creates much concern with the June 30th year end.
No June travel is our goal because of the following factors:
Year end on June 30th
Gathering documentation from the schools is very difficult at this time of year because:
teachers are gone for the summer
this creates a problem when collecting documentation
district business departments are overwhelmed with preparing for the June 30th year end and are hard to get documentation from
Travel reimbursement forms (TR1) are rarely filled out correctly and with a June 30th deadline quickly approaching there is little room for error
Travel rarely uses exactly what is budgeted, so there is a large possibility that the amount will go over or under what is budgeted which creates complications that late in the year
Because of the reasons listed above, it would be best if June travel was handled at the local level

9. Costs for food and beverages for a conference, meeting, or event are not approvable costs.
Food at events puts the district and consortium at a high risk for audit and is not Perkins approvable according to the conversation with Christine Bennett documented below and the pages from The Administrators Handbook on EDGAR: 3rd Edition by Brustein & Manasevit, PLLC
6/27/2018.3:47pm. Talking time: 18 mins 15 secs. Christine Bennett, ACE Accountability & Funding.
“Food at Completer Events Paid for by Perkins”
Christine stated that most other federal programs do not allow food to be paid for and that Perkins specifically says that it should not be paid for. It is likely that monies spent on food in the past will be questioned and possibly have to be paid back. She advised that I print off the page in the Edgar handbook where it says this and give it to my board. She also stated that ACE has had problems removing this program at others schools because of administrative conflict, but that it was advised to shut the program down in other areas as well because of the risk of audit and having to pay monies back to the federal government out of local (school) funds. If funds have to be paid back, it will be with school money. Suggestions for getting the meal portion paid for with other money: school fundraisers, industry, local funds.

10. Tips for Writing a Perkins Project
Does this lead to a certification?
Include the program of study
What will students learn?
How does this earn/lead to a job?
Include labor market data:
Chamber of Commerce
Bureau of Labor statistics
NWA Workforce Development
Discover Arkansas
What skills are needed in this field that this can help attain?
How is this above and beyond frameworks?

11. Allowable Perkins Costs
Administration costs up to 5%
Career Coach and/or Career Development Facilitator
Career guidance and counseling
Career Days
Certifications of Students and Teachers
Completer Recognition Events (see guidelines concerning food)
Conferences/Workshops-Hosting/Sponsoring (see guidelines concerning food)
Equipment & non-consumable, non-expendable supply items (above & beyond minimum requirements)
Meals (follow consortia/district policy & GSA rate. Cannot reimburse meals without an overnight stay)
Professional development for CTE educators, counselors, or administrators
Purchased services
Salaries and benefits
Subscription & software licensure purchases (reporting year July 1, 2018-June 30, 2019)
Substitute pay for teachers attending professional development
Warranties (reporting year July 1, 2018-June 30, Only 1 year)
Web-based curriculum costs (reporting year July 1, 2018-June 30, 2019)
Paying stipends for attending PD not on contract

12. Unallowable Perkins Costs
Advertising & public relations
Advisory committees/regional (required by Arkansas state plan)
Amount over GSA rate for hotel without prior approval
Building maintenance & construction projects
CTE student organizations student travel
Commencement costs
Critical elements identified in a district technical assistance visit
Contributions and donations
CTSO students memberships & costs
Endorsements/licensures/permits for teacher licensure in grades 7-12 (professional development for personal benefit)
Professional organization dues/memberships
Promotional materials
State start-up equipment
Entertainment costs
Expenditures for adult/postsecondary programs using secondary funds (tuition costs for students)
Expenditures for career education prior to 7th grade
Expenditures that supplant
Equipment lost/stolen
Equipment maintenance or repair
Fundraising
Gifts (including items retained by students)
Normal classroom technology (including non-instructional furniture)
mentor costs for CTE teacher
PD required by state (including required for endorsement/licensures/permits)
consumable supplies to be made into products to be sold/used personally by students, teachers, or others

13. Perkins Indicators

17. List available on the ACE website at: https://www. dropbox
Request the addition of a certification at:

18. Skills Desired by Arkansas Employers
Tips:
Use these when developing Perkins project applications.
Cultivate these skills in your students through project-based learning.

19. Skills Desired by Arkansas Employers
Full list on the ACE website at

20. Industry emphasis on written & oral communication and soft skills
Writing in all classes
Teamwork
Class presentations
Makes for better communication and ability to talk to groups
May or may not make them better presenters, but the focus is on communication and the ability to answer questions in a professional way
Teach manners in the classroom
Set the example
Dress
Attitude
Shake hands
Look people in the eye
Emilee’s example: Farm Management class interviews with 5+ people

21. Community Partners
Arkansas/Boone County Farm Bureau
Garden Grant
Educational Programs (mobile Ag experience)
Classroom materials
Teacher awards (not just for ag teachers!)
Teacher and student scholarships
Workshops
M.A.S.H., Safety Education, and Ag in the Classroom
U of A Boone County Cooperative Extension Service
Educational packets and online resources
health, nutrition, leadership, finances, child care, voter education, agriculture, and more
Specialists who can speak with groups of students
Professional development for teachers

22. How can you contribute to society?
INPIRE STUDENTS!!
What do you want to do?
What are you good at?
How can you contribute to society?
From Brooks Harper, keynote speaker at Arkansas ACTE and author of 7 Skills to Make Mills

23. Career and Technical Education Coordinator
Emilee Tucker
Career and Technical Education Coordinator