1. Clayton High School Performance Ensembles 2018-2019

2. CHS Band Program Marching Season Winter Season All Year Marching Band
Marching musicians
Percussion / Front Ensemble
Colorguard
Winter Season
Winter Guard
Winter Percussion
Wind Ensemble
All Year
Concert Band
Clayton High School Performance Ensembles

3. Marching Band Perform at all Home Football Games
Regular Season AND Playoffs
Compete on the local level throughout marching season
Complete at regional Bands of America events
In and Out of State
Perform in the community throughout the season
Harvest Festival
Clayton Tree Lighting
Clayton Christmas Parade
Clayton High School Performance Ensembles

4. Marching Band Requirements
Students must attend all practices, competitions, and required community performances
Mini-Camp in May
2 Week Summer Band Camp
Practices – 2 nights / week
Fridays – Varsity Football games
Saturdays – Competitions or Camp
TEAMWORKS or CHARMS
Main tool of communication
Mobile and Desktop App
Will be able to view Student Accounts (Charms only)
Clayton High School Performance Ensembles

5. Cost of Marching Band
Reasonable expectation of per-student cost of $
Pays for:
Music
Instruction
Drill
Props
Materials/Supplies
Travel
Bus Drivers
Equipment Transportation
Uniform Fee
Band - $40 Drillmaster Shoes / $5 Gloves
Guard - $40 Guard Shoes / $15 Gloves / $40 Rifle
Why is there a cost?
Fairshare
Clayton High School Performance Ensembles

6. Making a Payment Pay by Cash or Check Pay by Credit Card
Student’s name on envelope and purpose of payment
Place in drop box outside Band Director’s office
Mail to:
PO Box 962, Clayton NC 27528
Pay by Credit Card
Paypal link on band website
Paypal Fee 2.7% + $0.30
Online Student Account Statements
Clayton High School Performance Ensembles

7. Band Booster Association
Clayton High School Performance Ensembles

8. Band Booster Association
Who is a member?
Booster Meetings
What we do
Clayton High School Performance Ensembles

9. Being a Band Parent Opportunity to spend quality time with your child…
Even from the sidelines!
Chance to get to know and mentor other kids
Develop great and long-lasting friendships
Once a band parent, always a band parent!
Clayton High School Performance Ensembles

10. Volunteer Opportunities
Uniforms
Hemming!
Ensure uniforms are properly stored after football games and competitions
Colorguard Flags
DON’T need to know how to sew
Burning material
Pinning material
Sewing
Chaperones
Must have a current Level II form on file with JOCO Schools
Student’s Band Account in good standing
May be responsible for expenses on regional/out of state trips (hotel, food, etc)
Clayton High School Performance Ensembles

11. Volunteer Opportunities
Pit & Props Crew
Load band equipment and supplies into Band Tractor Trailer for competitions
Move percussion equipment and props to performance area
Setup / Breakdown percussion equipment and props
Football games AND Competitions
Help Design and build props
In need of Rig to haul the trailer
Clayton High School Performance Ensembles

12. Volunteer Opportunities
Clayton Band Classic & AIA Spring Fling
Biggest Fundraisers for the organization
Clayton Band Classic – October 13, 2018
AIA Spring Fling – February 2019
Parent volunteers are crucial to making these events a success!
Signup at Parent Preview Night – August 10th
Clayton High School Performance Ensembles

13. Volunteer Opportunities
Board of Directors
10 Board Members
Currently need to fill two slots
Fundraising Chair
Concessions Chair
Clayton High School Performance Ensembles

14. Fundraising www.claytonband.org
Clayton High School Performance Ensembles

15. Fundraising Coastal Credit Music Park (Walnut Creek)
Work as a server in Beer/Wine stand
Must be 21 (98% of work is serving alcohol)
Must attend alcohol TEAM training (no cost)
Breakdown of what/how you “earn”:
Cash tips - split among all working, keep 100%
Sales Commissions + Credit Card Tips - split among all working
$50 - guaranteed minimum earnings
$50-$67 - $50 to student account, remaining to General Fund
$67 and above - 75% to student account, 25% to GF
Why this breakdown?
Clayton High School Performance Ensembles

16. Walnut Creek Real-World Example using concert from last year
Hank Williams Jr.
Sales Commissions - $921.70
Credit Card Tips - $228.42
Total - $
8 people working
Even Split - $143.76
75% to Student Account - $107.82
25% to General Fund - $35.94
There were two Spouse teams working that night
Each student account would have earned over $107 in one night ($215 for the spousal teams!)
Clayton High School Performance Ensembles

17. Walnut Creek
2018 Concert Season has 29 shows currently scheduled. First Show is Friday, May 11
Kenney Chesney
Lynyrd Skynyrd
Keith Urban
Phish
Brad Paisley
Dave Matthews Band
Important Dates:
TEAM Training at Walnut Creek
Saturday, April 14th 10:00am-1:00pm
Wednesday, April 25th 6:00pm-8:00pm
Clayton High School Performance Ensembles

18. Fundraising Staff One Fall Opportunities Spring Opportunities
Volunteer as ticket takers/ushers at NCSU, Duke, or ECU football games
Students age 16+ can volunteer for most events
Spring Opportunities
NCAA Soccer Championships
Rock & Roll Marathon
College Graduation Ceremonies
Concerts at Carter Finley Stadium
Receive $9/hr for college football games (rates differ for other events) –  Tax-Free credit directly into student accounts
In need parent to manage this for 2018/19
Minimal time – mainly communication
Clayton High School Performance Ensembles

19. Fundraising Scrip Cards
Gift Cards purchased that earn you a percentage
Plastic or virtual e-gift cards
Grocery, gas, clothing, shoes, restaurants, etc
Percentage of card value received as rebate and paid directly into student account
Percentages vary from card to card
In need of parent to manage this for 2018/19
Minimal time – mainly communication
Clayton High School Performance Ensembles

20. Fundraising Various Possible General Fundraising
Raffle Tickets – Band Classic and AIA
Fruit Sales
Bingo Night
Wrapping Paper
Offer percentage of profit from items sold
Clayton High School Performance Ensembles

21. Fundraising Sponsorships Friends & Family Sponsorship
100% of donation paid directly to student account
Corporate Sponsorship
50% of sponsorship donation paid to student account
Top Tier Sponsors ($500+) listed on Band Trailer
Sponsorships Forms available on Clayton Band website
Clayton High School Performance Ensembles

22. Fundraising Earnings from Any Method Above
Profits from Fundraising events are paid to CHS Band Boosters and individual student accounts are credited their profit share amounts
These are Tax-Free, Non-Refundable credits
More than one person can work towards a student’s account
Spouses, Grandparents, other Family members, ANYONE!
Credits roll-over year to year
Credits can roll to siblings
Can be used towards most band/guard related expenses
Fairshare always takes first priority
Upon graduation or leaving of the program, credits can be assigned to student of choice or go to General Fund
You can NOT ‘cash out’ any unused credits.
Clayton High School Performance Ensembles

23. Important Dates www.claytonband.org
Clayton High School Performance Ensembles

24. Important Dates Marching Band Payments
Pre-Season Training/Band Camp: $250.00
$150 deposit due May 29, 2018
$100 due July 5, 2018
In-Season Fairshare payments due
Remainder of Fairshare to be split into equal monthly payments.
Clayton High School Performance Ensembles

25. Important Dates Mini-Camp Band Camp Week 1 Band Camp Week 2
May 24 & 29, 6:00pm-9:00pm
Parent Meeting & Signup – May 29th 7:30pm
Band Camp Week 1
July 30 – August 3, 8:00am-5:00pm
(Lunch 12-1pm)
Band Camp Week 2
August 6 – August 10, 8:30am-8:30pm
(Lunch 11:30am-1pm; Dinner 4:30-6pm)
Parent Hot Dog Dinner & Preview Show
August 10th - 6pm
Saturday Camp
August 18 , 8:30am-8:30pm
Clayton High School Performance Ensembles

26. Important Dates Next Parent Meeting Tuesday, May 29th, 2018
7:30pm – re: Band Camp
Clayton High School Performance Ensembles

27. Bobby McFarland - bobbymcfarland. chsband@gmail
Bobby McFarland - Director Blake Long - President, Board of Directors Questions
Clayton High School Performance Ensembles