1. Chep Reconciliation Learning Tool T-1400
This work has been produced by DGL (Aust) Pty Ltd
This Chep Reconciliation package has been designed for usage on DGL’s intranet to aid DGL Employees.

2. PHYSICALLY COUNTING CHEP PALLETS
Every Friday afternoon Chep pallets need to be counted, this is every empty Chep & every utilised Chep on your site as Chep generate weekly invoices for DGL which are raised on a Saturday of every week.
SUGGESTION
You can use a piece of paper to keep tally or do up your own type of checklist. Once a total figure is established have the number handy as this will be required further in the package.

3. OBTAINING INVOICES FROM CHEP
You will need to use Internet Explorer to access the Chep website, you can access from the desktop by double clicking on the symbol below
When you have opened Internet Explorer it will automatically default to the DGL intranet you will need to use the following web address:
You must be given a USER ID & PASSWORD by Chep to be able to gain access. DO NOT SHARE USER ID’S & PASSWORDS as these are extremely confidential.
In most cases a USER ID will begin with pp-your surname & the first 2 letters of your name

4. You must be given a USER ID & PASSWORD by Chep to be able to gain access. DO NOT SHARE USER ID’S & PASSWORDS as these are extremely confidential.
In most cases a USER ID will begin with pp-your surname & the first 2 letters of your name
pp-berankr
**************

5. NAVIGATING TO REPORTS
you will need to highlight reports and the select Invoice archives
Once you have access to Chep move the cursor over the Orders & Transactions tab at the top of the screen
move the cursor over the Orders & Transactions tab at the top of the screen

6. How to Retrieve an Invoice
REPORTING LOCATION – You will need to select the site that you have information on (from the drop down menu) if you have access to more than one site, if not it will just default to the site that you have been given access to by Chep.
VIEWING THE INVOICE – To view the current week endings invoice you will need to push the view invoice button. This will display the invoice in a new screen (as a pdf file). These can be printed and saved from the new screen. Push the View Invoice button now.
START DATE & END DATE – These are the dates you want the to be searched, there will be default dates in the boxes, if you need to go back further enter the dates you require.
Commence your search by pushing the search button this will then display all the relevant invoices for the dates requested. Push the Search button

7. VIEWING THE INVOICE 1. COVER SHEET 4. TRANSACTION LISTING
2. TAX INVOICE
3. EQUIPMENT ANALYSIS
NOTE The most important part of this report for a site to complete a reconciliation is the Transaction Listing

8. VIEWING THE INVOICE
Once you have marked off all the corresponding Chep dockets, they are to be attached to the invoice and filed on site, if you are unable to locate a Chep docket from an outside source you will need to obtain a copy by contacting the company that transferred Cheps on DGL’s account, this will also have done if an outside source rejects a docket done by DGL you will need to get a clear explaination as to why. If it is a DGL docket that you are missing you will need to reprint.
All incoming and outgoing dockets get recorded on the report if submitted to Chep, if they do not appear on the report, could possibly be on the following weekly bill. If a docket has not appeared on an account after 90 days file it away for future reference but do not throw away.

9. How to Complete the Chep Reconciliation Tool
R:\CHEP RECONCILIATION\ALL Chep Reconciliation tool.XLT
Locate the tool by opening the following hyperlink and saving to your desktop
PHYSICAL COUNT OF PALLETS ON SITE – This is the count that needs to be conducted on Friday afternoons
FACILITY – This is the site that the reconciliation is taking place.
CHEPS ON OUR ACCOUNT AS OF CUT OFF – This figure can be located on Equipment Analysis or Transaction Listings Sheets in the box called CLOSING BALANCE
Outstanding transfers OFF DGL account – These are dockets that have not come off DGL’s account ( most common time this occurs is with manually written docket or when a previously rejected docket is reinstated)
Outstanding transfers ON to DGL account – These are chep dockets that have been supplied by outside companies and are still waiting to be transferred onto DGL’s account (most common time this occurs is with manually written chep dockets or when a previously rejected docket is reinstated)
FINAL RESULT – This will appear when figures are imputted into the Physical & Closing Balance boxes, it will display a GAIN or LOSS figure, the result will change again when dockets & numbers are addedd to the outstanding docket boxes below
NOTE:
Just keep in mind that chep dockets that were raised after the chep cut offs are not to be recorded on the chep reconciliation
Eg. 4th April 2010 – 10th April 2010
Do not record any dockets for the 11th April 2010 onwards on this reconciliation, you will need to record dockets prior to the 4th April 2010 if they are still not on the account (do not record after the 90th day)

10. Test your knowledge
Through the following slides you will be asked an number of questions to show that you have understood the content of this learning tool
Please record your answer on the training form F-260.
You will be required to submit the answers to the DGL HSEQ unit
8/2/2019

11. Question 1 When do Cheps need to be counted? a) Saturday b) Monday
c) Friday
d) Thursday

12. Question 2 What do you need to access the Chep Website?
a) Internet Access & Password
b) User ID only
c) Someone else to log you in
d) User ID & Password

13. Question 3 What are the 4 pages of the Chep Invoice?
a) Coversheet, Tax Invoice, Equipment Analysis & Transaction Listing
b) Chep docket, Tax Invoice, Equipment Analysis & Transaction Listing
c) Notes on the account, Equipment Analysis & Transaction Listing & Chep docket
d) None of the above

14. Question 4
What do you do with the Chep dockets once you have marked them off the Transaction Listing?
a) Dispose of them
b) Attach to the back of account & file
c) Send to head office
d) Send back to the outside parties

15. Question 5
When completing the Reconciliation tool the ON column means DGL transferring on to other accounts ?
a) False
b) True