1. Elite Athletes briefing
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Elite Athletes briefing
<Insert Date>

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Briefing agenda
Welcome and Introductions
Competition Jury
Schedules and Timetables
Check-in and Procedures
The course
Post-Race Procedures
Weather forecast
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3. Welcome and Introductions
<Insert name>, <highest ranked ITU/ Continental Executive Board representative>
<Insert name>, ITU Team Leader
<Insert name>, ITU Technical Delegate
<Insert name>, ITU Assistant Technical Delegate
<Insert name>, ITU Head Referee
<Insert name>, ITU Medical Delegate
<Insert name>, LOC Director
{comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest}
{comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest}
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Competition Jury
<Insert name>, Chair
<Insert name>
{comment – to be deleted: Insert the names of the Competition Jury Members}
{comment – to be deleted: Insert the names of the Competition Jury Members, add two more member for World Championship}
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5. Schedule and Timelines
<Day>
hh:mm – hh:mm Race pack pick-up
hh:mm – hh:mm Pasta Party
hh:mm – hh:mm Bike course familiarisation
hh:mm – hh:mm Athletes’ Lounge open and check-in
hh:mm – hh:mm Transition Area open
hh:mm – hh:mm Warm-up
hh:mm Start
hh:mm – hh:mm Medal ceremony
hh:mm Closing banquet
{Include info regarding race schedule, race package distribution, check in procedure, start times and ceremonies – if something is not applicable, please delete from the actual presentation}
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Check-in procedures
Team officials entering the venue
Using the shuttle service from the ……………
Schedule
(<pickup location> to <dropoff location>):
hh:mm, hh:mm, hh:mm,
{if not applicable – please delete this slide}
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Check-in procedures
Athletes Lounge
Bike check: handlebars, wheels and spare wheels (non authorized UCI wheels rule)
Coloured helmet sticker for front of womens helmets and letter F on the calf {if applicable}
Uniform check (name, country, logos, ITU logo, zippers) – photos taken of each uniform. Wearing other uniform during the race = DSQ
Body marking check (both arms, both legs)
Timing chip distribution (2 for the ankles / 1 for the ankle {choose the correct one} / 1 for the bike {if applicable})
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Check-in procedures
Transition Area
Helmet check - Don’t leave your helmet fastened in the transition. The athlete who misses to comply with this rule will receive a time penalty of 15 seconds in TA1. {update if sprint distance or Juniors – 10sec}
Running shoes outside the box, helmet on the bike
Spare wheels to the wheel-stop {or Athletes Lounge – update accordingly}
To add any equipment to the bike, you must obtain approval from the Head Referee up until 10 minutes after the end of the Athletes‘ Briefing.
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Pre-start Procedure
Athlete Introduction:
10 minutes before start - line-up at {insert the location}
Jog to the start line after your name is called
Select your position and stay behind the line!
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Start Procedure
Athletes in position:
The start can be given any time after the Head Referee announces ”On your mark”
Electronic horn blast / Air horn blast {choose the correct}
The race starts
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11. False Start Procedures
False start Example :
Several horn blasts
Everyone goes back to her/his spot
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The Course
Run 1
<number> lap(s) of <lenght of one lap>m
Bike
<number> laps of <lenght of one lap>km
Run 2
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The Course
<Insert the overall course map>
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Run course 1
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Aid stations:
<number> per lap
For locations see the map
Sealed water and ice sponges {if applicable}
Discard plastic bottles off course
Athletes who missed or arrived late at the briefing (with informing the TD) will receive a Time Penalty during the first run in the Penalty Box
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Run Course 1 Map
Insert Run Course Map (show locations of aid station, lap counter) (clarify if the athletes will be passing through the TZ on every lap)
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Run course 1 Map
<Insert Run Course 1 Map>
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Transition Area
Traditional/ Individual Bike Racks – one row / two rows {choose the correct}
Running shoes in front of the box, helmet on the bike – only one pair of shoes can be in front of the box!
Bags to the Athletes Lounge
Mount line at the end of the TA (green)
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Transition Flow
<Insert Run Exit to TZ Map>
{if the flow for Transition 2 is different, place another slide showing the flows before the Run2 slides}
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Bike course
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Hilly / flat and technical / not technical {choose the correct}
2 Wheel Stations
1 Neutral wheel station {comment to be deleted: list the type of the provided wheels}
1 Team wheel station
For locations see the map
Lap Counter: at the <location of the Lap counter>
Lapped athletes are out of the race
First runner – last biker case {if applicable}
Different gender athletes cannot draft each other {if applicable}
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Draft zones
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Bike Course Map
<Insert Bike Course Map (show locations of wheel station & lap counter) (clarify if the athletes will be passing through the TZ on every lap)>
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Caution
Caution signal: three sharp whistles and red flags
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Run course 2
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Aid stations:
<number> per lap
For locations see the map
Sealed water and ice sponges {if applicable}
Discard plastic bottles off course
Littering areas attached to each aid stations and marked with the following signs
Photo-finish
Congestion in finish area:
Go to mixed zone / recovery area
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Run Course Map 2
Insert Run Course Map (show locations of aid station, lap counter & finish chute) (clarify if the athletes will be passing through the TZ on every lap)
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25. Run Penalty Box New Rule
The penalty box is for infringements in: Run1, TA1, bike and TA2 (e.g.: Mount before mount line, dismount after dismount line, discharge or store your equipment outside your designated area, rack the bike outside your own space etc.)
(Transition will be videotaped for infringements)
Location {include the exact location} m before the Transition Area
Information White board to show race numbers
(Athletes need to read the board – coaches are advised to check and inform their athletes)
Procedure 15 second time penalty served on any lap of the run {update if sprint distance – 10sec}
If you don’t stop DSQ

26. Run Penalty Box
If you incur a penalty, you will find your number plus a letter code indicating the nature of the infraction:
D = Dismount Line Violation
M = Mount Line violation E = Equipment Outside Box
L = Littering V = Other Violations
For example:
12D  athlete #12 received a time penalty for a dismount line violation
12x2ME  athlete #12 received 2 time penalties for mount line and equipment outside the box violations

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Post-race Procedures
Anti-Doping Control
Photo ID is needed for every athlete to have ready for Doping Control
Medical
Only accredited team medical officials area allowed in this area in case there is an athlete from their team.
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Ambush Marketing
PLEASE OBSERVE THE AMBUSH MARKETING RULES
Ambush marketing is defined as:
“Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.”
The consequence for this behaviour is that the athlete will immediately forfeit their prize money for that event. {if applicable}
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Medal Ceremonies
As per the ITU Competition rules:
2.8 c.) (i) Athletes must wear the uniform during the entire competition and award ceremony. Long sleeves and long pants are allowed for the award ceremony
Elite/U23/Junior athletes are not allowed to carry their country flag on the podium; there will be flags raising with the playing of the national anthem of the winner.
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Coaches areas
Accreditation
Every coaches has to collect accreditation to be able to enter the venue.
Additional sport-specific coaches areas
Behind / beside / at <location> {describe exactly, choose the correct)
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Important Updates
{If applicable}
{If not applicable – please delete this slide}
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Weather forecast
Temp Weather
Friday ….ºC <type>
Saturday ….ºC <type>
Sunday ….ºC <type>
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Good Luck!
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