1. Project Overall Status – June 10 to 21, 2019Y
Program is on track, per timeline, scope and budget
Security Mapping activities impacting completion of UAT
Current DG2 Schedule has no “float” remaining in timeline
Scope
Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end users trained on the processes and functionality
Schedule
Monitoring scope and timing of: Budgeting Tool, Continuing Education, Online Admissions Application, Physical Assets and OBIA implementations
Budget G
Currently tracking under budget
New Technology Budget required by OFM/OCIO, Work in progress before new allotment for Gate 4 can be requested
Executive Summary
The project is tracking per schedule and under budget. Scope review and definition for each deployment continues due to rework of key solutions. Each Deployment Group (DG) is engaged and all colleges now have an Initiation or Implementation Work Plan:
DG2 is in the Construct Phase. Colleges and SBCTC are engaged in User Acceptance Testing sprints. ctcLink Steering Committee approved the DG2 Chart of Accounts go-live for July. ctcLink will be offline for the upgrade Oct and again for cutover activities Oct  
DG3 is in the Structure Phase and recently completed Business Process Fit/Gap sessions. Preparing for DG3 Testing/Training road show in July.
DG4 is in the Initiation Phase, with most colleges just past the halfway mark on deliverables. Gate 1 Initiation Phase Peer Review will be July at Highline College.
DG5 colleges are in the Initiation Phase and have begun Initiation Deliverables public status reporting. PMO team visited colleges for Initiation road show in June.
DG6 in in the Initiation Phase and will start public status reporting this fall. The Initiation Phase Road Show will be in Oct
Planning meetings have begun with technical colleges to capture differences between technical and community college business practices. The new Chart of Accounts will be implemented for Spokane and Tacoma in July, following a “go” decision (with conditions) by the Steering Committee. Final contract negotiations continue for a new Continuing Education solution. The Online Admissions Application (OAA) work group is actively pursuing an OAA replacement.
The Budget Planning Tool work group is reconvening in late June/early July to finalize business and technical requirements for a solution. Many college PMs will participate in the Prosci 3-day training opportunities in August in Centralia and Wenatchee to learn organizational change management principles.
Overall Status Summary per Deployment Group
DG#
PMO- Reported Status
Comments
College/ Agency
Self-Reported Status
DG2 Y
Security Production Mapping is in progress and production security must be tested to complete UAT
Clark G
SBCTC
Spokane
N/A
Tacoma
DG3
College Configuration in progress
Conversion cycles have begun
Cascadia
LCC
Olympic
Peninsula
Pierce
DG4
College teams working on Initiation Phase activities
Implementation begins Nov. 2019
DG5
Implementation begins March 2020
DG6
Implementation begins Nov 2020 1

2. Top Risks Reported – as of June 21, 2019
LEGEND: Critical High Moderate Low C H L M
Risk Level
Risk Description
Mitigating Actions
Submitted by (name, org/college), Deployment Group & Date
Risk Owner (s) H
Chart of Accounts (CoA): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG2) timeline.
Update: On June 18, Steering Committee approved a July implementation of the new Chart of Accounts for TCC and CCS. Phase 1 cutover activities completed last weekend. Phase 2 technical cutover tasks will begin the weekend of June 22/23. Final configuration drop is slated for July 5. SBCTC will coordinate with the colleges on additional staff resources.
Emmett Folk, ctcLink PM for FIN & HCM Team
DG2 Impacted, Risk Date:10/12/2018
*also Risk submitted by Matt Connelly, Spokane District PM on 10/23/18
Emmett Folk C
SBCTC: Risk of resource diversion due to CoA adoption. Combination editing rules will be revised in tandem with additional chartfield use. Impacts FirstLink Colleges’ (FLCs) ability to post many transactions prior to effective date. Cutover is planned to complete on 7/22/2019. If this happens, requires manual or automated workarounds to correct issues as they occur; will require SBCTC staff resources to support.
Update: SBCTC, ctcLink FIN leads, ERP FIN lead will continue to meet to clarify roles for year-end close and their role in old chart of accounts. Next round -- when SBCTC is on the new chart of accounts -- their resources will be impacted. Discussions also occurred for how ERP will support the new chart of account issues.
Evelyn Williams, SBCTC PM
DG2 Impacted, Risk Date: 5/3/2019
Emmett Folk & Christyanna Dawson
Clark: Student Financials – Clark submitted three risks.
Update: Items related to Student Financials, Financial Aid, General Ledger and coordination between Student Financials and Finance. These items have been discussed with Clark. Cycle 4B is planned to mitigate these risks. A follow-up will be scheduled with Clark’s PM after Cycle 4B.
Susan Maxwell, Clark College PM
DG2 Impacted, Risk Date: 2/1/2019
Risks #50, #51, #52
John Henry Whatley, Emmett Folk, Chandan Goel
Top Issues Reported – as of June 21, 2019
LEGEND: High Moderate Low H M L
Issue Level
Issue Description
Status Update
Submitted by (name, org/college), Deployment Group & Date
Issue Owner (s) H
Security Mapping activities to mitigate UAT timeline, have not addressed the new Security Design Production user access.
Update: The ctcLink team is highly concerned about the Production Security Mapping for DG2 Colleges and entering new Security into one of the UAT cycles.  Although there are no other options due to the schedule, this will be a challenge for the DG Colleges and SB as well as potential impact to the remaining UAT cycles. 
ctcLink PMO submitted for ctcLink CS, HCM, FIN Team
DG2 Impacted, Issue Date: 4/16/2019
Tara Keen, Security Team
ctcLink HCM Team & Clark: Timesheet (Classic & Enter Time) not up to accessibility standards.
The Timesheet (Classic and Enter Time) are not up to accessibility standards. To mitigate this, HCM team will be opening up another timesheet in Fluid (Report Time) which is compatible with screen readers, but the long term solution should be to log an SR with Oracle so they create a bug and hopefully address this in a future Image so that Report Time can be removed from Self Service.
Brian Lanier, HCM Pillar Lead
Susan Maxwell, Clark College PM
DG2 Impacted, Issue Date: 6/20/19
HCM Team 2

3. ctcLink Quality Assurance Scorecard / Moran Technology Consulting Report May 2019
Overall Status Y
ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018
STATUS
PROJECT AREA
DESCRIPTION / NOTES G
SBCTC/Governance
Go-No Go Decision for FLC implementation of new Chart of Accounts set for June 18, 2019.
Project Management
Project Management Office (PMO) is fully staffed, working well together and continuing to address improvements in project management processes. PMO has interviewed candidates to replace Open position for a qualified PM to manage Schedules. Y
Phase Scope
QA remains concerned about the number of solutions to be re-implemented to replace/augment current PS functionality. Based on the May status of replacement solutions, it does not seem possible that these will be decided upon and readied for DG2 scope inclusion.
Schedule Status
DG2/DG3/DG4 schedule overlap and resource constraints directly impact all deployment groups. Schedule compression and key project resources are heavily allocated to multiple DG2 workstreams and supporting DG3 tasks. DG2 schedule is dependent on CoA implementation at CCS and TCC colleges.
Training
Training materials to support Sprints 1 and 2 were completed in time for use. Sprint 3 materials were being completed. Considerable work still remains to develop the 60 courses to support end-user training. For DG2 success, training focus still requires active end-user participation, effectiveness assessments and college follow-up.
Testing
The DG2 User Acceptance Testing (UAT) Sprints, supported with Training materials was underway in May. Sprint 1 completed and Sprint 2 was starting in end of May. The DG2 Testing workstream is now a major QA concern since it requires active FLC college end-user participation.
Configurations / Data Conversion
ctcLink project technical staff are planning at least one additional conversion cycle to support Clark College during data review of Student Financials. Parallel testing conversions for Payroll were underway in May. DG2 production cutover planning sessions to begin at the end of May. Month-end and Year-end CoA data conversions were being run in May to determine differences in Gross Calculations. QA views this as a Critical Go-No Go supporting activity for FLC colleges implementation of the new CoA.
Organizational Change Management
PMO/OCM is actively engaged with all colleges now involved with their Deployment Groups. QA concerned that PMO focus remains on the DG2 schedule. PM Summit was held in early May with all deployment groups represented.
Project Staffing
Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. QA and the PMO remains concerned that the overlap of DG2/DG3/DG4 may require additional project and contractor resources.
Technical Environment
The IT division continues addressing processes and critical staffing. Draft of Service Level Agreement has been distributed to colleges. IT is reviewing staffing models at other PeopleSoft ERP community college systems for staff and budget sizing. The development of security roles for the colleges has been taking longer than expected. The security setup has impacted the start of the UAT Sprints. Security changes are not considered a show stopper since colleges can implement changes after Go-live with PeopleSoft ERP.
LEGEND
GREEN
YELLOW
RED
Risk Description:
Low risks may be encountered.
NO immediate action needed
Moderate risks may be encountered. Serious deficiency and action item recommended.
High risks may be encountered.
Needs to be escalated and can impact project effort or cost. 3

4. WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight as of June 2019
Overall Status Y
WA State Office of the Chief Information Officer (OCIO) Oversight
WA State Office of the Chief Information Officer (OCIO) Oversight
OCIO Conditions to new ctcLink Investment Plan Approval
Status G 1
Project must remain in line with SBCTC and OCIO policies
Ongoing 2
QA (Moran) to report to ctcLink executive sponsor and State CIO
Complete 3
Follow pre-determined OFM funding gates and approvals 4
Monthly status reporting 5
Continue reporting on Remediation items in Integrated Work Plan Y 6
OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application
In Progress 7
OCIO must be notified prior to use of contingency funds
N/A 8
Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live
Planned as Activities in Project Work Plans 9
Process and timeline for filling the SBCTC CIO position by 1/31/2018
ctcLink Technology Pool Status and Gate #
Status G
N/A
Pre-IT Pool Implementation, Stability & Remediation
Approved 1
Planning & Remediation
1/1/2018 2
DG2 – Initiation & Structure Phase 3
DG2 – Construct Phase
DG3 – Initiation & Structure Phase
1/1/2019
New Technology Budget required and being developed for ctcLink Project
In Progress
Note: New ctcLink Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018. 4

5. Budget Status – as of May 31, 2019

6. Human Capital Management
Pillar Status – June 10 to 21, 2019
Campus Solutions G
Accomplished this period
Hold DG3 Cycle 2 data validation workshops
Support DG3 Cycle 2 data validation
Clark Transfer Credit Rule Go Live Workshop Prep
Clark Dual Processing SIT end to end (45% complete)
Request DG3 Cycle 3 College Optional Files
DG2 Sprint 3 CS UAT
Continue DG3 FIT
Continue DG2 SIT
Continue UAT material planning/build
Review DG3 assignment submissions for configuration
DG3 Draft FA local configuration guides
DG2 and DG3 Highpoint Mobile test scripts completed
Clark Mobile Local Configuration Guide (draft)
Planned for next period
Gather DG3 Cycle 3 College Optional Files
Hand-Off DG3 Cycle 3 College Optional Files to Legacy Team
Prep for a possible 4b conversion
Support UAT for DG2 Colleges
Prep for Parallel Testing – Dual Processing
Prep for Parallel Testing – Tuition Calculation
Planned, but not completed
Clark Dual Processing SIT end-to-end (45% complete)
Human Capital Management Y
Accomplished this period
Completed DG3 Cycle 2 Validation Material Development
Held DG3 Cycle 2 Validation Workshops
Began review of Security Redesign Role/Permission List Definitions
Continued Payroll Parallel Testing Activities
Continued UAT support activities
Continued DG2 UAT diagram/scenario updates
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 and DG3 configuration build-out in FNC environment
Planned for next period
Collect DG3 Cycle 3 Data Files
Begin DG3 Cycle 3 Prep Activities
Continue review of Security Redesign Role/Permission List Definition.
Continue Payroll Parallel Testing Activities
Continue UAT support activities
Continue DG2 UAT diagram/scenario updates
Continue DG2 UAT supporting content build
Continue review of DG2 Training content structure and materials
Continue DG2 and DG3 configuration build-out in FNC environment
*If status is yellow or red, describe why.
DG2 UAT and pre-UAT training supporting materials are being provided on a just in time basis. concurrent DG2 and DG3 activities are causing the team to prioritize externally-/client-facing activities and deadlines/starts for certain internal tasks continue to get missed.
Financial Services Y
Accomplished this period
Completed DG3 Cycle 2 Validation Material Development
Held DG3 Cycle 2 Validation Workshops
Began review of Security Redesign Role/Permission List Definition
Continued DG2 UAT support activities
Continued DG2 SIT Test Execution
Continued DG2 UAT supporting content build
Continued review of DG2 Training content structure and materials
Continued DG2 and DG3 configuration build-out in FNC environment
Planned for next period
Collect DG3 Cycle 3 Data Files
Begin DG3 Cycle 3 Prep Activities
Continue review of Security Redesign Role/Permission List Definitions.
Continue DG2 UAT support activities
Continue DG2 SIT Test Execution
Continue DG2 UAT supporting content build
Continue review of DG2 Training content structure and materials
Continue DG2 and DG3 configuration build-out in FNC environment
*If status is yellow or red, describe why.
DG2 UAT and pre-UAT training supporting materials are being provided on a just in time basis. concurrent DG2 and DG3 activities are causing the team to prioritize externally-/client-facing activities and deadlines/starts for certain internal tasks continue to get missed.
Pillar Status – as of 6/8/2018

7. Workstream Status – June 10 to 21, 2019
Communications G
Accomplished this period
Communications Advisory Committee planning
ctcLink reps for Commissions/Councils meetings - develop spreadsheet, website and process
Chart of Accounts Go/No-Go Decision communications
Post-PM meeting Chart of Accounts status and decision process clarification
Organized the Chart of Accounts decision package materials for Post-CoA decision communications to stakeholder groups
Planned for next period
Continue Comms Advisory Committee planning
Communications Office scope/activities
Templates work (including Critical Communications Template)
Technical G
CONVERSION
Accomplished this period
DG2: Conversion Issues review/ resolution.
DG3: Cycle 2, Conversion Issues review/ resolution.
Planned for next period
DG2: Conversion Issues resolution– In Progress
DG2: SF Parallel Test activities.
DG2: Cycle 4 B Conversion activities.
DG3: Cycle 3 Conversion Activities.
DEVELOPMENT
Support and work on Service Desk, SIT & UAT tickets for CS, HCM & FS pillars.
Migrated the retrofit projects (for FSCM PUM 32) to SIT & GDR environments.
Testing support on HCM for CEMLI SE-235, SE-234 & I-024.
Continue to support on Service Desk, SIT & UAT tickets for CS, HCM & FS pillars.
OAA Application Fee changes
ENVIRONMENTS
Coordinated PUM Image Update in Project environments.
Coordinated Load Testing Project work.
DG3 cycle 2 environment refresh.
Validate STAT Workflow for Project environments.
STAT Project gather questions and feedback from team
DG3 cycle 3 environment support.
Load Testing Project support.
Testing Y
Accomplished this period
Continued system integration testing (SIT)
Began Sprint 3 UAT
Provided metrics on SIT status
Continued to build UAT materials
Supported Sprint 1 and 2 UAT
Began completing data sheets for CS automation
Completed COA UAT
Provided metrics on UAT status
Planned for next period
Begin UAT sprint 4 execution
Continue to build UAT materials
Continue system integration testing
*If status is yellow or red, describe why.
Overlapping project tasks that utilize the same resources may impact testing.
Organizational Change Management G
Accomplished this period
Continued DG5 Initiation Deliverables road show
Meet with DG2 PMs to discuss how change management activities are going with their teams
Continued planning DG4 Peer Review
Continued planning DG3 Road Show around upcoming Testing/Training
Assisted in onboarding new college PMs
Planned for next period
Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions
Continue College Relations/OCM Check-ins with DG3, DG4, DG5 and DG6
Continue development on schedule of events with PMO and all Deployment Groups
Training Y
Accomplished this period
Finalized and distributed schedules for all remaining sprints (4 through 6)
Made modifications on training delivery via lessons learned
Currently at 40% with content for Sprint 4
Started working in all pillars on development of End User Training Courses
Continue to work with vendor on HCM and CS UAT training deliverables
Planned for next period
Continue to work on Pre-UAT Training materials
Continue to work on End User Training courses
*If status is yellow or red, describe why.
Large amount of materials needed with upcoming timelines

8. Deployment Group 2 Timeline (High Level Phases)

9. Deployment Group 2 Self-Reported Status – June 10 to 21, 2019
SBCTC Agency Y
Accomplished this period
Risk Management Team added the following:
#60 Grant conversion meeting held with next steps determined 6/20
Teri Sexton supported CS Chart of Accounts UAT
Executive Sponsor John Boesenberg voted in support of the Chart of Accounts Go/No-go approved on 6/18
Planned for next period
Risk Management Team to meet and review additional risk and or issue adds.
Planned, but not completed
Status is needed regarding completing a list of all supplemental systems.
As of the DG2 meeting, 5/23/2019, SBCTC has until the end of UAT Sprint 4, (7/15/2019) to complete all UAT. 6/7/2019 update: UAT still in progress.
*If status is yellow or red, describe why.
The agency has confidence in the project team’s and agency SMEs’ ability to succeed. At this time, the following risk items or concerns in scope are the reason for “yellow” status:
#65 - Security Mapping
#60 - Chart of Accounts
Accurate Approval Workflow Engine (AWE)
#42 WAPAY: SBCTC requires this separate WAPAY payroll account up and running in production to go-live in October
Tacoma Community College G
Accomplished this period
Local SMEs attended ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Participated in ctcLink Security redesign activities
Participated Chart of Accounts meetings.
Participate in UAT
Started OCM planning and execution for DG2 project
Monitor UAT status
Planned for next period
Local SMEs attend ctcLink Security redesign group, ctcLink PM groups, ctcLink governance groups, various ctcLink status meetings
Local SME attend Chart of Accounts meetings
Work with SMEs, Pillar Leads, TCC Leadership to get better participation in the project
Plan and execute OCM for DG2 project
Clark College G
Accomplished this period
Completed Sprint 3 UAT. Positive feedback from financial aid who appreciate the changes made by SBCTC.
Conversation with a representative from Oracle regarding their conformance to WCAG 2.0 AA standards.
Held our first summer open lab.
Planned for next period
Query training for query developers by 6/11 QDLC online – then Paula McDonald will come to Clark for PS Query 101 training in July.
Refine Training plan and schedule
Sprint 4
Planned, but not completed
More progress on AARs and documentation
Community Colleges of Spokane
N/A
No report for this time period.

10. Deployment Group 3 Timeline (High Level Phases)

11. Deployment Group 3 Self-Reported Status – June 10 to 21, 2019
Cascadia College G
Accomplished this period
Participated in several BPFG homework follow-up WebEx sessions
Participated in Cycle 2 Data Validation Workshops
Initiated Cycle 2 Data Validation
Completed data error file cleanup for cycle 3
Initiate optional/homework assignments due June 28th
Planned for next period
Continuing data validation Cycle #3
Complete optional/homework assignments by June 28
Pierce College District G
Accomplished this period
SMEs participated in Cycle 2 data validation sessions.
SMEs completed/submitted homework assignments.
Identified next steps and established plan with Reporting Lead and query developers.
Planned for next period
SMEs complete Cycle 2 data validation.
Planning for SBCTC follow-up session on July 10
OCM activity – plan appreciation lunch for SMEs on July 10
Identify Training Lead
Planned, but not completed
Review applicants for project positions.
Review and update Communications Plan
Review and update internal Training Plan with college Training Team.
Identify/establish training space.
Peninsula College G
Accomplished this period
Attended Validation workshops
Completed data clean up
HCM SMEs completed data validation by June 19 to ensure correct data in UAT/SIT processing.
Planned for next period
Continue to work on validation
Submit optional files
Complete any remaining CE and FWL assignments
Lower Columbia College G
Accomplished this period
Work in Cycle 2 conversion validation.
Review legacy reports for future remapping to ctcLink
Work through transition activities for new PM and Alignment Team
Start campus messaging and communication around fall training requirements for faculty and staff.
Planned for next period
Continue on campus messaging and communication about ctcLink
Continue to develop forecasting tools to track staff workload and project hours.
Select new project manager and work to transition activities and responsibilities into that new structure.
Planned, but not completed
Train a replacement PM, LCC is still without an effective replacement though temporary arrangements are being discussed.
Olympic College G
Accomplished this period
Continued training third Project Analyst
Continued work on ATD/ctcLink Teams for Residency, Choosing Academic Plan, Changing Academic Plan
Started Data Cycle 2 Validation
Completed Data Cycle 3 Cleansing
Planned for next period
Files due 6/28
Cycle 2 Data Validation
Restart Change Impact Analysis Workshops
Planned, but not completed
Additional CIA Workshops

12. Deployment Group 4 Dashboard Reports – June 10 to 21, 2019
DG4 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
DG4 target percentages will be added in August 2019.
College/District
As of June 21, 2019
Centralia College
60%
Edmonds Community College
Highline College
59%
Seattle Colleges (3)
52%
Wenatchee Valley College
65%
DG4 Pre-Implementation and General Timeline G

13. Deployment Group 5 Dashboard Reports – June 10 to 21, 2019
DG5 Initiation Phase Completion Summary
Percentage of deliverables completed and tracked in Project Web App (PWA) by each college:
College Orientation & Resourcing
College Project Planning (from templates)
Conduct Initial Data Cleansing
Document Current Legacy Business Processes
Supplemental Systems Analysis
College/District
As of June 21, 2019
Target Percentage for June 2019
Bellevue College
10%
25%
Bellingham Technical College
18%
Big Bend Community College
21%
Everett Community College
20%
Grays Harbor College
29%
Green River College
26%
Skagit Valley College
13%
Whatcom Community College
27%
DG5 Pre-Implementation and General Timeline G

14. ctcLink Remediation Status Reports – June 10 to 21, 2019
Solution
Status
Due Date
Campus Solutions
10 of 45 remain open
DG3
Financial Management
5 of 39 remain open
DG2
Human Capital Management
6 of 25 remain open
Faculty Workload
Complete
March 2019
DRS Redistribution
May 2019
Absence Management
April 2019
Security Audit Controls
Security Redesign
Mapping Framework
FLC / DG2
Student Billing/Third-Party Billing
Budget Planning
Work Group Review RFP
Jan 2020
Online Admissions App
RFI Being Developed
Continuing Education
Vendor Negotiations
Chart of Accounts (revised)
Due/Finish
Status
Tacoma CC Chart of Accounts Adoption Kickoff
Dec. 12, 2018
Complete
CCs of Spokane Chart of Accounts Adoption Kickoff
Feb. 1, 2019
Foundational Chartfield Configuration
March 22, 2019
College Configuration Review and Updates
May 3, 2019
Functional and System Integration Testing
May 10, 2019
User Acceptance Testing
May 10 - June 3, 2019
May 28 – June 14, 2019
College Readiness Gate / Go-No Go Discussions
June 12-14, 2019
Readiness Gate / Go-No Go Decision
June 18, 2019
Production Cutover
July 2019
In Progress
Community Colleges of Spokane
N/A
No report for this time period.
Tacoma Community College G
Remediation Items progress this period
See SBCTC status update for Remediation items, tickets, and worklist.
Planned for next period
Receive remediation detail with responses based on December 2018 feedback

15. Other ctcLink Project Activities – Status as of June 21, 2019
New Solution
Status
RFP Publish
Solution Decision
Continuing Education
RFP was developed and approved by Governance
RFP proposals were due November 15, 2018
3 Vendors responded and subgroup is evaluating solution
Governance approved procurement and decision of Vendor
Vendor Contract being finalized for scope and cost
10/15/2018
Contract Draft Complete
Overall Pricing in Negotiations
Online Admissions Application
Sub-Committee finalized OAA requirements
Project Team performed Fit/Gap of ctcLink functionality
OAA workgroup evaluated select solutions currently in use at other PeopleSoft universities and colleges
OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019
RFI to understand possible solutions and costs before final decision on RFP or custom solution
Continue to enhance current OAA based on requirements for RFI
TBD
RFI requested
Current ctcLink OAA requirements being prioritized prior to continue improvements
Budget Planning
Committee to be formed to review, finalize and approve Budgeting requirements
Review requirements against Oracle PBCS Solution
If needed, develop RFP
Work Group Kick Off
Members reviewing Original RFP Budget Requirements
Physical Inventory (Asset Tracking)
Vendor Solutions being evaluated
Evaluate new PS Functionality that will provide integration for asset tracking scanners directly with ctcLink
5/21/2018
DG3 (February 2020)
Accessibility
Continued discussions with Appsian (formerly Grey Heller)
Identify accessibility vendor to assist with testing of ctcLink
Develop and published RFP
Work Group engaged to evaluate RFP Responses
Final Decision on Vendors to be awarded
5/10/2019
Testing Prior to DG2 (October 2019)