1. Faculty & Staff Promotion and Tenure Workshop Monday, April 8, 2019
eBinder Review
Melissa Crawford, Office of Faculty Development and Advancement

2. What will we discuss? Faculty Staff Creating the eBinder
Preparing and the eBinder
How do I get to my eBinder?
Organizing the eBinder
Staff
All of the above
Online system refresher - how to navigate the online system on behalf of the candidate.

3. Creating the eBinder– Faculty and Staff
Only the department or college delegate can generate the eBinder.
Once created the candidate can upload materials.
Preparing the eBinder
Delegate must generate eBinder before you can access it.
During the prep stage, you, you chair or dean and your delegate have access to the eBinder.
Candidate and chair/dean will electronically sign the eBinder which will trigger the next stage of review.

4. Preparing the eBinder Faculty
Use the information in the Promotion and Tenure Memo. (staff too)
Know who your P&T delegate is in your department or college. This person can help you upload documents to your eBinder.
Know who your FEAS delegate is and start now with making sure your CV is up to date.
The candidate, the department chair or dean and the delegate can and should participate in the process of building the eBinder.
This is where the detail come in. Page 8 in the memo is Attachment 1.
Use the check list posted on the FDA website but honestly….as I was preparing it I discovered that I think it’s obsolete now. The system is your check list. It won’t let you or your staff move forward unless it’s all there.

5. Preparing the eBinder
Staff
Remember only delegates can actually create an eBinder. Candidates will be have access to eBinder once it is created.
Before creating any eBinders, ask your department chair or dean who will be going up this year.
Candidates can upload their own materials (except for the outside letters) or you can upload materials for them. Talk to your candidates before you upload anything.

6. How do I get to my eBinder? Faculty
Human Resources
Promotion & Tenure
Click on “I am a current P&T Candidate”

7. How do I get to my eBinders? Staff
OMNI-HR to Department Administration to Faculty Promotion & Tenure
Click on Prepare/Update eBinder
All eBinders in your department and/or college will appear.
You may filter by department or status as well.

8. Organizing the eBinder Faculty and Staff
Section 1: Summary Cover Sheets
Includes votes for promotion and tenure
Early tenure agreements
Agreements to adjust tenure status
Candidates will electronically sign to signal that you have reviewed the contents of the eBinder.
Section 2: General Information
Chair’s and/or Dean’s Letters
Response to these letters (if applicable)
Department and College Summaries
Tenured Faculty Summary (if applicable)
Outside Letters
CV from FEAS (finalized) (See ORCID handout.)
In Press Acceptances (no conditional acceptances)
PAGE 8 OF MEMO
Not going through each tab. Details in memo and check list.

9. Organizing the eBinder Faculty and Staff
Section 3: Evidence of Achievement
Your major accomplishments
Your discussion of teaching, research and service
SPCI reports (from FEAS)
Sample Syllabi
Scholarly or Creative Works (think about how you want to submit these)
Section 4: Evaluative Materials
2nd and/or 4th year reviews (summary narrative)
Progress towards promotion and/or tenure letters
SPCI reports. We are working with FEAS to create a new summary report so faculty do not have to use EvaluationKit which as you know prints out 5 pages per section per course now.
Creative works – links to articles, books, you tube videos to you choreography or music.

10. Organizing the eBinder Faculty and Staff
Section 5: Late Additions (optional)
Proof of article accepted for publication
Documentation of a new grant approval
Documentation that a creative activity has been accepted for viewing
Staff delegates in your area will help you

11. Faculty… Relax, you DON’T need to know the details.

12. Staff… You DO need to know the details.

13. Refresher on the Online System Staff

14. Common Mistakes Must be a finalized and unaltered CV from FEAS.
CV missing one-sentence description of each published work since employment at FSU, or since last promotion at FSU.
CV missing co-authors.
In-press acceptances not actually saying the work was accepted (no conditional acceptances).
Three years only for:
Courses taught (except in rare circumstances)
Student responses to SPCI #13
SPCI summary forms (from FEAS)
All assistant and associate professors should have annual progress towards promotion and/or tenure letters.

15. Clarifications
Department/Area/Committee Summary of Discussion - A narrative explanation provided by the committee chair summarizing the discussion during the meeting and vote. If there are negative votes from the committee, please elaborate on the reason(s) for the votes. Simply stating the numerical vote in the narrative is not sufficient. (page 11)
Abstentions are limited to situations involving real or perceived conflicts of interest (familial relations or substantial professional or financial entanglements that prevent judging the candidate objectively). All abstentions should be subtracted from the number of eligible voting faculty on the Summary Cover Sheets.
Absences from campus that result in a failure to ballot during the review process should be recorded as “absent,” not as an “abstention.”

16. The staff quick start guide:
has instructions on how to generate/create an eBinder and
has instructions on how to help candidates prepare or update their eBinder
If you are a new delegate for this year, you will need to complete the Online P&T training in Canvas and request the appropriate eORR. Instructions on how to register for the course are on the FDA website tenure.

17. The faculty quick start guide:
has instructions on how to upload documents to your eBinder;
has instructions on how to view your eBinder as a whole before you submit it; and
has information on where your eBinder will go once it is submitted.
Delegates in your department and/or college have been trained on the online system, are very knowledgeable, and can answer most questions.

18. Sample eBinders
If you signed in out in the lobby, you will be added to the “Promotion and Tenure Sample Binder” Canvas organization site by the end of the week.

19. Resources

20. Questions? FEAS Questions Department/College Delegate OR
Dr. Janet Kistner or Melissa Crawford ,
FEAS Questions
Tiffany Phillips ,
All documents are on the website above.