1. Welcome! Transitioning to Temporary Cengage Employees
November 1, 2018

2. AGENDA What Does This Mean for You? Entering Time via MyWorkday
Trailblazer’s Guide to Cengage (Employee Handbook)
NGL | Cengage Travel & Entertainment Policy
Daily Rate vs. Hourly Rate – How do they match up?
Non-Presentation Work Updates
Systems Access
Entering Time via MyWorkday
Entering your Expenses Online (Concur)
Questions

3. Trailblazer’s Guide - Employee Handbook
Please be sure you CAREFULLY review the following sections:
At-Will Employment
Business Conduct & Ethics
Avoiding Conflicts of Interest
Travel & Entertainment
Use of Computer and Communications Systems (focus on the Communication Systems piece)
You can easily navigate to these sections using the search box in the upper left corner and typing what I’ve listed above.
Your acknowledgment of receipt of the Trailblazer’s Guide indicates you will comply with the guidelines presented within.  If at any time we feel you have failed to comply with these guidelines, you will be subject to disciplinary action up to and including termination of your employment with NGL | Cengage.

4. Travel & Expense Policy
This document is posted on the NEW Engagement Specialist Course Page
Please be sure you CAREFULLY review ALL highlighted sections
Your acknowledgment of receipt of the Trailblazer’s Guide indicates you will comply with all guidelines, including the Travel & Entertainment Policy mentioned within.  If at any time we feel you have failed to comply with these guidelines, you will be subject to disciplinary action up to and including termination of your employment with NGL | Cengage.

5. Sales/Training Presentation Payment Details
For each In-Person presentation you will be paid the following:
2 hours of $30/hour
Travel $30/hour
Presentation $30/hour
Presentation Completion Bonus $275
For each Zoom presentation you will be paid the following:
Presentation Completion Bonus $75 (Zoom sessions will be capped at 2 hours)

6. Sales/Training Presentation Payment Examples
CURRENT PAYMENT DETAILS
NEW PAYMENT DETAILS
2 hour $100/hour = $200
2 hours of $30/hour = $60
2 hour $30/hour = $60
Zoom Completion Bonus of $75
TOTAL = $195
1 hour $100/hour = $100
(Very Uncommon)
1 hour of $30/hour = $30
1 hour $30/hour = $30
TOTAL = $135
We will be requesting that ALL Zoom sessions are no more than 2 hours or are set up in 2 hour chunks.
The only 1 hour Zoom presentations should be SALES.

7. Sales/Training Presentation Payment Examples NO OVERNIGHT
CURRENT PAYMENT DETAILS
NEW PAYMENT DETAILS
6 hour presentation NO overnight
6 hours of travel time (driving)
Presentation - $500
TOTAL = $500
2 hours of $30/hour = $60
6 hour $30/hour = $180
6 hours $30/hour = $180 (Driving ~ 3 hours each way)
Presentation Completion Bonus of $275
TOTAL = $695
1 hour presentation NO overnight
5 hours of travel time (driving)
1 hour $30/hour = $30
5 hours $30/hour = $150 (Driving ~ 2.5 hours each way)
TOTAL = $515
5 hour presentation NO overnight
1 hour of travel time (driving)
Presentation - $400 (local/less than 100 miles)
TOTAL = $400
5 hour $30/hour = $150
1 hour $30/hour = $30 (Driving ~ 30 minutes each way)
TOTAL = $485

8. Sales/Training Presentation Payment Examples
CURRENT PAYMENT DETAILS
NEW PAYMENT DETAILS
6 hour presentation
6 hours of travel time
Presentation - $500
Travel Stipend - $175
TOTAL = $675
2 hours of $30/hour = $60
6 hour $30/hour = $180
6 hours $30/hour = $180 Presentation Completion Bonus of $275
TOTAL = $695
2 hour presentation
12 hours travel time
2 hour $30/hour = $60
12 hours $30/hour = $360 Presentation Completion Bonus of $275
TOTAL = $755
6.5 hour presentation
8 hours of travel time
5 hour $30/hour = $195
8 hour $30/hour = $240
Presentation Completion Bonus of $275
TOTAL = $770

9. Sales/Training Presentation Payment Examples
CURRENT PAYMENT DETAILS
NEW PAYMENT DETAILS
2 hour presentation
8.5 hours of travel time
Presentation - $500
Travel Stipend - $175
TOTAL = $675
2 hours of $30/hour = $60
2 hour $30/hour = $60
8.5 hours $30/hour = $255 Presentation Completion Bonus of $275
TOTAL = $650
4 hour presentation
5 hours travel time
2 hour $30/hour = $120
5 hours $30/hour = $150 Presentation Completion Bonus of $275
TOTAL = $605
16 hour presentation (local two consecutive days)
5 hours of travel time
TOTAL = $1175
16 hour $30/hour = $480
8 hour $30/hour = $240
Presentation Completion Bonus of $550 (2 days x $275)
TOTAL = $1240

10. Non-Presentation Work Updates
Special Project Request Form
New form where you will need to track your hours worked
Types of work that may be requested:
Conference Booth Delegate (you are working conference in place of a rep)
Customer Prospecting (phone calls, school visits)
Pilot Follow-up Visits
RFP writing support
Presentation development support
Correlations support
Administrative support
$30/hour

11. Tracking Hours Worked Unacceptable Time Tracking

12. Systems Access
You will be assigned a Cengage address which you will need to use to gain access to the following systems:
Office 365 (online version of Word, Excel, PPT, Outlook)
Workday (time submission site)
Concur (expense submission site)
Zoom (for those who deliver Zoom presentations, you will have your OWN Zoom account – no more sharing! )

14. Pay Cycle Pay Period Paychecks Received – Every other Friday
Biweekly
Begins on Sundays and ends two weeks later on Saturdays
Paychecks Received – Every other Friday
Paycheck Covers – Time worked two weeks prior to the check date.
Sun Mon Tu Wed Th Fri Sat
Here’s a reminder of your pay cycle and how it works. Deadline for time entering! (TWO Slides)

15. NGL Travel Timesheet Send to NGL.ProductTraining@cengage.com
Every time you submit your hours that include travel of any type you need to include this NGL Travel Timesheet.
How are we tracking your time when you’re travelling? You will be the ones responsible for tracking your time and submitting them using the NGL Travel Timesheet. There is a spreadsheet that you need to complete that includes Google Maps screen shot, if you submit time in.
Workday
IF we find repeated inaccuracies in your travel time tracking sheet, we will need to terminate your position immediately as outlined in your Trailblazer Guide.
We are checking all of these!!

17. CONCUR
To access Concur, select the Quick Links tab on
From the Quick Links page, click on Concur.
By now you should have watched the training videos? Or they WILL watch the training videos? Not all of the information located in the Help Videos will be applicable to their situation.
Who will they be sent the Concur link by???

18. CONCUR Training Site
Access the Help Videos:

19. CONCUR Training Site Expense training videos only
Expense QuickStart guide only
Mobile APP for Expenses

20. CONCUR HELP VIDEOS How to Create a New Expense Report
Create an Expense Report with Travel
Itemizing Expenses
Itemizing Hotel Expenses
Including Car Mileage in your expenses
Submitting Reports
Adding Card Transactions
Adding Cash Transactions
Adding Receipts

21. CONCUR To create your expense report:
From the home page, click Start a Report.
**I will also demo this live.
To create an expense report:
From the home page, click Start a Report.
On the New Expense tab, complete the areas displaying the required and optional fields for the selected expense type. NOTE: Your company defines the fields that are available on this screen.

22. CONCUR
Complete the required fields: REMEMBER -  When you create your Expense Report, you must use the following naming convention: CRF/SPRF#.FIRST.LAST (APPROVER).
They MUST label their expense reports with CRF or SPRF at the beginning of each report, the number in consecutive order, starting with 1, first name, lastname and in parenthesis, the assigned approver for all of your time and expenses. For example, CRF1.Kimberly.Caldwell (Ellegood).
3. Complete the required and optional fields as directed. Click one of the following:
Save
Itemize (to itemize the expense)
Allocate (to allocate the expense)
Attach Receipts (to upload and attach receipt images)
Cancel (to exit without saving this expense)
**Be sure to attach your receipts!

23. Add Expenses Using Categories

24. To Submit Your Expense Report Please submit your expense reports as you complete each job!
Review the information for accuracy. You must Attach Receipt Images. You can View Receipts and Print. Even if Concur does not ask you for receipts you MUST include receipts for EVERY expense you submit.
On the expense report page, click Submit Report. The Final Review window appears.
Click Accept & Submit.
Remind them that any completion bonuses are documented separately and will be paid out on a MONTHLY basis.

25. Correcting and Resubmitting an Expense Report
Open the report and read the approver’s comments to make the requested changes. Then click “Submit Report.”
Your assigned Expense approver might send a report back to you if an error is found. The assigned approver will include a comment explaining why the report was returned to you.
To identify and correct expense reports requiring resubmission:
To open the report, on the home page, in the Quick Task Bar, click the Open Reports task. In the Active Reports section of the page, the report appears with Returned on the report tile. The approver's comment appears below the amount.
Click the report tile to open the report.
Make the requested changes.
Click Submit Report.

27. WORKDAY
Check out our On-demand Videos on the Engagement Specialist Course Page.
Need Additional Help with Workday?
Search the Workday Resources application on your Workday home page.
Call the Human Resources Center (HRC) at , Option 8
(response within 1 business day)

28. Thank you! From your Training Team:
Nicole Bjornvick, Jennifer Ellegood & Kimberly Caldwell
This Photo by Unknown Author is licensed under CC BY