1. Site Coordinator Meeting #3
4.4.19

2. Topics of Discussion Expectations for this week Extra Reminders
Material Returns
Q & A Time
Topics of Discussion

3. Tasks this Week Make contact with Scheduler
Update testing schedule (numbers not needed) on the editable link I sent out earlier this week to include planned makeup days
Send updated schedule to all proctors, site admin and hall monitors
Reach out to your site contact for last minute communication(sign-in table, make sure the building will be unlocked, etc.)
Be prepared for last minute changes and communicate that to your proctors. We like to give time off if possible but testing must be the priority
Pre-cache test content
Issues? Call the help desk number on all the computer boxes
Make sure you can access Pearson Access Next for both ER BOCES and Julesburg/Destinations
Tasks this Week

4. SAT test for April 23 aren’t even ordered from College Board until April 11. Once they come in, they will be sent to you
You need to fill out the front page of the answer sheet and make sure everything is bubbled in for all absent and opt out students at your site. If you have a pre-id label, it needs to be done. Proctors can help with this but their time is limited
Do we need any kind of a meeting each week?
I will be in the office during the testing window and can be reached through my cell –
At times, it may work best to combine ER BOCES/Destinations students if they are testing the same test at the same time in the same room and just have 1 proctor from each district present.
Extra Reminders

5. Returning Materials Mail back answer sheets ONLY after:
PSAT9 & 10 on April 11
End of accommodation window on April 16
End of SAT testing April 23 – you can ship all materials back this day or drop them off at the office
End of testing at your site (if you don’t have Apr. 23 SAT testers)
(If we don’t get answer sheets sent in from the office by the 26th, the scores will not be graded or reported.)
We will you labels ahead of time. You have either boxes or Fed Ex envelopes included in your materials
Make sure to inventory all items before shipping, focusing on SAT serial numbers!!
Double check ALL answer sheets to make sure they are thoroughly filled out and bubbled in correctly!
Returning Materials

6. A, B, C, That’s the way for me!
EVERYTHING must be alphabetized that has something to do with College Board (PSAT9, PSAT10 and SAT)
This includes answer sheets that are sent back early, as well as test books that are sent with the rest of the materials at the end
Students need to put their names on the books. They will be sent back with the test scores in the summer
A, B, C, That’s the way for me!

7. Returning Materials –Part 2
Everything else needs to be shipped out/dropped off to the office ASAP –preferably the last day of testing
Susan will you return labels
Please recheck the inventory lists with what you have to make sure all is returned.
Susan included brightly colored dividers to separate books by school and grade to help the office as we go through it all
Please keep everything organized. Don’t just toss it all into a box and ship it off  We will have a very limited time in the office to process everything and get College Board Materials shipped off and don’t have time to search for materials.
Returning Materials –Part 2

8. Last Minute Questions? (Add to board)