1. Hands of the Kingdom Overview
Not Peer Reviewed
Hands of the Kingdom Overview
May 5, 2019

2. Who We Are
Hands of the Kingdom is a 501(c)(3) tax exempt organization aiming to support a variety of needs, including educational and mission-related activities
Along with Hands of the Kingdom’s own programs (scholarships, mission sponsorships, etc.), individuals or other organizations can be supported through fundraising and grant programs offered by Hands of the Kingdom
Hands of the Kingdom began in early 2018 and began fundraising at Twins Cities area sports venues in the summer of 2018
Hands of the Kingdom holds active contracts for non-profit organization (NPO) fundraising at Target Field, Target Center, Allianz Stadium, Xcel Energy Center, TCF Bank Stadium and US Bank Stadium
Families and other organization raised in excess of $50,000 in 2018, but that number is on track to be significantly higher in 2019

3. Qualified Organizations
Our organization
HOK
Qualified Organizations
Individuals

4. Our organization
Individuals: Individuals volunteer through HOK for a variety of fundraising needs, including:
Primary/high school/college tuition
School activities, including athletic and artistic dues and equipment needs
School trips or mission trips
Qualified organizations: Qualified organization whose mission and needs are in line with HOK mission support a variety of fundraising needs, including:
Group mission trips
Church improvement projects
Youth enrichment activities

5. Responsibilities: HOK
Administration: contract management with partner venues and qualified organizations, newsletter/calendar management, relationships with venues/non- profit coordinators
Insurance: meet all insurance obligations from venues
Financial management and distribution: tax reporting, grant management with HOK individual volunteers, distribution to qualified organizations, reconciliation with partner venues, other record-keeping
Partnership oversight and management: maintenance of qualified organization relationships and communication with qualified organization communication
Outreach and Training: recruitment of individuals and qualified organization, training for volunteers and leads at various venues

6. Responsibilities: individuals
Training: meet all HOK and venue-specific training requirements
Scheduling: signing up for available shifts and proactively managing any changes or cancellations with sufficient advance notice or assistance with finding a replacement
Event responsibility: adherence to all HOK and venue requirements, including timely reporting, uniform requirements, volunteer restrictions, courteous and respectful behavior, cooperation with other volunteers to complete all assigned duties, and adherence to any other requests by location leads and venue management
Financial record-keeping: personal tracking of all volunteer activities and completion of all grant request information
Outreach and Training: recruitment of other individuals and qualified organization, assistance with on-site training for new volunteers

7. Responsibilities: qualified organizations
Administration: initial and ongoing adherence to all requirements from HOK
Communication: cooperation and reinforcement of HOK communications
Scheduling: individuals signing up for available shifts through HOK and proactively managing any changes or cancellations with sufficient advance notice or assistance with finding a replacement
Event responsibility: adherence to all HOK and venue requirements, including timely reporting, volunteer restrictions, courteous and respectful behavior, cooperation with other volunteers to complete all assigned duties, and adherence to any other requests by location leads and venue management
Financial record-keeping: tracking of all volunteer activities for the organization and management of all HOK disbursements to the organization
Outreach and Training: recruitment of other individuals and ongoing cooperation with training for new volunteers

8. Responsibilities: event location leads
Training: adherence to all venue and HOK lead requirements and training
Inventory/Cash Management: completion of all venue paperwork for cash and inventory, including stand sheets, cash drops and final cash drops
Stand management: leadership of event staff, proactive management of stand inventory and preparation, assignment and verification of all stand tasks, and completion of all venue-required paperwork, including sign-in sheets, stand logs and other information
Event reporting: communication with HOK of all inventory/cash reports and sign- in sheets
Feedback: timely and effective feedback to HOK for any event or venue concerns, including venue management and event staff reports

9. Responsibilities: event staff
Training: adherence to all venue and HOK requirements and training
Inventory and Cash Management Assistance: assistance to the lead, if requested, of inventory counting, event management of all spoilage/comp inventory, cooperation with cash handling
Event work: adherence to all requests of event location leads and venue staff, completion of all stand preparation and stand closing tasks, communication with event location leads
Event reporting: adherence to all required paperwork, including sign-in sheets and alcohol compliance, if necessary
Feedback: timely and effective feedback to event location leads and HOK for any event or venue concerns, including venue management and event staff reports

10. Grant and organization distributions
HOK receives all donations from venue/concession companies and allocates credits to individual volunteers based on event participation and event location leadership
For individual HOK volunteers, grants can be in the form of direct payments to organization for qualified activities/qualified expenses or reimbursements for all qualified expenses paid (with adequate proof of payment)
For qualified organizations, regular distributions will be made (monthly, unless event participation is more sporadic) from HOK to the qualified organization for their own record- keeping/management/allocation

11. Fundraising possibilities
For all venues, the contract between the Concessions Management company (e.g., Aramark, Delaware North, Levy)I includes some types of minimums and a commission calculation, where the organization is paid the higher of the two
Between all of the various venues, volunteers have a lot of flexibility for what shifts may work for them (e.g., weekends, weekday days, etc.)
More volunteers = more opportunities! As we have a larger pool of volunteers with more flexibility, HOK can take on additional locations, larger locations, or more dates to provide even more opportunities for fundraising

12. Fundraising possibilities (cont’d)
When paid the minimum donation, a rough estimate of the hourly credit per volunteer equates to about $10-$12 per hour, depending upon the venue
When we are busier, donations will be higher as we reach commission status; busier events in recent months have yielded $150 - $200+ per volunteer, with a typical “shift” lasting 5-8 hours (depends upon event, venue, etc.)
When we achieve commission for a particular event, we also attempt to credit stand leads with additional donations, as they are typically at events at least two hours longer than event staff; venues may also increase minimums for specific events if they are struggling to get adequate staff

13. What to expect on event day
We will typically arrive 1-2 hours prior to the doors being opened to fans in order to get locations set up, prepare product, etc.
You will be on your feet for the duration of the shift, as we are usually busy at most events
As the stand location closes, volunteers will help with clean-up and closing inventory to leave the location in good order for the next event or next group
Certain events can be faster-paced than others, which also depends upon the stand location and product we are selling

14. Other notes
All communication with venues should only be done by HOK; venues are dealing with many other non-profits, so individuals or qualified organization should NOT be communicating directly with venue staff
HOK reserves the right to cease partnership with any qualified organizations who do not adhere to requirements or volunteers who breach any rules, regulations and expectations of HOK or venue management