1. Tri Kappa Bylaws, a timeless link of our Past, Present and Future
Karen Filler, State Parliamentarian, Crooked Creek Epsilon Sigma
Deb Brown, Province VIII Officer, Bluffton Associate
Shannon Dawson, Mental Health Chair, Knightstown Alpha Zeta
Donna Goetz, Memorial Fund Chair, West Lafayette Beta Associate
Dr. Barry Glazer, Certified Professional Parliamentarian

2. Goals of the Workshop Mechanics of running a business meeting
Mock Business Meeting
What needs to be included in Recording Secretary Minutes
Making a Motion
Keeping a business meeting on track
The purpose of Committees
Let’s have fun
Four-year Bylaw Review and Revisions
Brief Overview of Amendments to current State Bylaws

3. Mock Business Meeting Mock Business Meeting of Ashland Alpha Chapter
President: Donna Goetz
Order of Business: Refer to State Bylaws, Article III, Section 6.A.5. and “Keys to a Successful Chapter – How to Conduct Meeting”

4. Mock Business Meeting Cont.
Recording Secretary: Deb Brown
Outline of Minutes – What needs to be included
Read and approved OR amended and approved.
May be accepted by consent (no motion/vote).

5. Mock Business Meeting Cont.
President: Donna Goetz
Reports
Do not require chapter vote
May be followed by questions
Treasurer – Received and filed for financial review
Unfinished Business – not “old” business
New Business

6. How to make a motion Mock Motion Presentation Make a motion
Postpone a Motion
More Information:
Guide to Making a Motion—refer to Key: How to Conduct a Meeting
Robert’s Rules of Order Newly Revised in Brief 2nd ed.

7. Recap of How to Make A Motion
A motion is for information or action.
Begins with a motion from the floor OR the President may “entertain” a motion.
Both require a second.
“I move” or “I make a motion that”
INCORRECT LANGUAGE: “I motion that”
Discussion follows motion—gives members a chance to speak without repeating ideas—then a vote

8. How to Limit Lengthy Discussions
Shannon Dawson:
If the discussion gets bogged down, appoint a special committee or ask the committee to reevaluate and make a recommendation to the chapter at the next meeting.

9. Committees Two types of committees: (Shannon Dawson)
Standing Committees – Appoint a Chair. Responsible for a certain function, e.g. Ways and Means, Social, etc. If a motion falls within the subject matter of a committee, it must be referred to that committee.
Special Committees – Created for a particular task and is not needed when the task is completed, e.g. 50 year Anniversary Celebration

10. Bylaw Review Process for Chapter Bylaw Review
Notice sent via , PCOT, Tri Kappa Updates
Must be submitted every four years—even if no changes made!
A clean copy (corrections made and stamp removed from last review) must be submitted even if no changes are wanted.

11. Bylaw Revisions Process for Chapter Bylaw Revision
Use this format to submit a change:
Previous language:
Proposed language:
Rationale for change:
Date approved by chapter:
Do not send entire Bylaws for a revision.
If you do, the Parliamentarian is obliged to review the entire document.
the needed information to

12. Bylaw Submissions E-mailing Your Bylaws Mailing Your Bylaws
Word document
Save as Town, Greek Name (or Associate) Bylaws.
Use “track changes” to identify changes in a Review.
Include in comments, separate Word doc, or
Reason for revision
Date approved by chapter
Mailing Your Bylaws
Two clean copies with self-addressed, stamped envelope.
Separate page for changes and required revision information .

13. A Friendly Reminder Chapter Review (Inspection)
Province Convention and Officer Training (Province Convention)
Key Membership
Active vs. active
Financial Review – Not “audit”
Chair – Not “Chairman”
Dissolution Clause – Update per the language in the 2018 Spring edition of Cross Keys, p.8

14. Brief Recap of Some of The State Bylaws Amendments
Amendment 1—Article III, Section 5.A.l.c.3. – Establishment of Chapters – Insert “and no more than five (5) negative votes”. To simplify wording for the establishment of new chapters.
Amendment 2—Article IV, Section 3.D. – Classification-Members – Insert “an Active member”. To clarify that Key membership is a subcategory of Active membership.

15. Brief Recap of Some of The State Bylaws Amendments
Amendment 5—Article V, Section 3.F.1. – Duties of Officers- Active Chapter – Treasurer, Article VI, Section 3.D.1. – Duties of Officers – Associate Chapter – Treasurer – Insert “before the end of the fiscal year”. To clarify the date by which the budget needs to be approved.
Amendment 6 – Article V, Section 5.E. – Finance-Active Chapter; Article VI, Section 5.D. – Finance-Associate Chapter; Article VII, Section 1.A.1. – Per Capital Assessment – Insert “delinquent after September 30”. To clarify the date by which dues are delinquent.

16. Brief Recap of Some of The State Bylaws Amendments
Amendment 7 – Article VII, Section 1.B.1; Article VII, Section 1.B.2; Article VII, Section 1.B.4; Article VII, Section 1.B.5; Article VII, Section 1.B.1; Article VII, Section 1.B.2.; Article VII, Section 1.B.4.; Article VII, Section 1.B.5. – Per Capita Assessment – To strike Cross Keys from a separate line item and incorporate the dollars into the General Fund. The expense of publishing Cross Keys is an expense incurred by the General Fund and therefore does not need to be identified as a separate line item in the apportionment of the per capita assessment. DOES NOT INCREASE THE TOTAL AMOUNT OF THE GENERAL FUND.

17. Brief Recap of Some of The State Bylaws Amendments
Amendment 8 – Article VII, Section 1.B.1; Article VII, Section 1.B.2.; Article VII, Section 1.B.4.; Article VII, Section 1.B.5. – Per Capita Assessment – Increase in the per capita assessment by $1.00. This nominal $1.00 increase in total capita assessment is to help fund State Convention and alleviate the financial burden on the State Convention host chapter.

18. Brief Recap of Some of The State Bylaws Amendments
Amendment 11 – Article IX, Section 3.B.2.f. – State Parliamentarian – Strike “at least eight (8) weeks prior to State Convention” and insert “by September 1 of each even-numbered year.” To clarify when Bylaw changes need to be sent to chapters.
Amendment 12 – Article XII, Section 3. – Records and Strongbox – Strike “Council Secretary in care of” – To bring the Bylaws current with operating procedures. Central Office performs this duty, not Council Secretary.

19. Thank you for attending! We hope you have enjoyed this presentation!
Join State Chairs for a reception on the Patio honoring you!
Enjoy the rest of your evening!