1. HR Management meetings June 20 & 24, 2019
CU Denver:
Thursday, June 20, 2019
from 9:30-11:00
CU Building, Room #470 (4th floor)
CU Anschutz Medical Campus:
Monday, June 24, 2019
Nighthorse Campbell Native Health, Shore Family Forum M24-110

3. Work-study and Student Hourly
Job Code and 4201

4. Work-study Benefits Earnings are not reported on the FAFSA
Student may become eligible for more financial aid due to this
Unlike other financial aid, work-study earnings are paid directly to students, so they can prioritize expenses accordingly and more easily attain work- life balance
Work hours can be, and must be, scheduled around class times
Work locations for work-study are conveniently located around campus and nearby off-campus
Work-study positions allow students to gain work experience before graduation
Students are highly encouraged to apply for jobs related to their academic career to gain relevant experience and build their résumés
Hourly-wages are partially subsidized by government work-study programs
Employers pay between 25 and 28 % of eligible wages
Work-study program subsidized the remainder
Any CU department can participate in the program
Non-profit organizations, who serve the community at-large, can participate
Application process and approval needed from Student Employment Office

5. Student Employment Work-study Employee Hourly Employee
Financial Aid (FA) recipient
Enrolled at least part-time
On-campus job code 41XX
Off-campus job code 4201
CU Denver or Anschutz student
Either FA or non-FA recipient
Enrolled at least 1 credit hour
Job code 41XX (in case of PET to Work- study funds)

6. General Employer/Department Responsibilities
Student employee personnel files
Job description
Student class schedules
Performance evaluations
Signed letter of offer
Work performance warnings

7. Hiring a Student Employee
Work-study Employee
On-campus – department does hiring, HCM set- up, time collection…
Note: Make sure work-study indicator is checked
Off-campus – Student Employment does hiring, HCM set-up, time collection…
Hourly Employee
Department is responsible for hiring process
Required Training – Discrimination and Sexual Misconduct

8. Notes:
Contact us if you want to convert hourly student to work-study student
Must submit Work-study (WS) Request form if s/he was not awarded WS
Will be awarded WS if a student is a continued WS student with FA eligibility met
Use LTS code if it was a late timesheet

13. Human Resources Operations
Kaylene McCrum
Director

14. Personnel Matters Report (PMR) Update
First round 5/1/19 HCM PMRs sent to delegates
First round for 5/1/19 HCM PMRs sent to schools/colleges
Reports sent a month in arears
Added long description to report for action/reason if requested by school or college
Will continue to monitor
Please provide feedback to and

15. 9 Month Research Temporaries
Effective immediately 9 month Research temp
Job code 1314
Process is still the same for requesting temps – via the 9 month temporary questionnaire on the Human Resources website
HR will make determination on proper job code to use

16. Faculty Posting Guidelines
Data Purge
Some faculty postings have been posted/on-going since 2015
Postings 6 month limit
For on-going pool postings, if still using position as a place holder (i.e. on-going pool Lecturer postings):
Cancel
Disposition – checkbox
Notify candidates
Search summary
Create a new NPP
Repost

17. Faculty Posting Guidelines
For postings if position number has been filled:
Mark as “filled”
Disposition candidates
Notify candidates
Search summary
If need to repost
Create new NPP
Repost
We need your help in cleaning up the postings
We will continue to reach out to you

18. Talent Acquisition and Compensation
Florie Montoya
Senior Director of Talent Acquisition and Compensation

19. TALEO PURGE
Why: Records retention policy – we should only maintain search records for 3 years. If audited (Anschutz is now being audited), only records we have can be reviewed!
When: Employee Services will begin this process July 1, If filled and older than 3 years, only thing that will remain is job posting and individual who was hired.
Action Steps: Close out dated postings/disposition applicants
We need your help: When closing out - need to create a search summary if search is within 3 year window/disposition candidates.

20. Automate Candidate dispositioning?
TALEO PURGE
Automate Candidate dispositioning?
Purge Cleanup - If filled: move to “not selected” with no
Future: automatic disposition to “not selected –send ” once requisition is filled.

21. HR SERVICES MANAGEMENT COMMITTEE INITATIVES
Members: Florie Montoya, Dan Nunez, Luana Tadolini, Megan Jorgensen
Preferred Name in HCM
Appointment End Date functionality
Removal of remaining ePar Pages: Pay rate change/data change, Terminations, Leave
My.Leave fixes
Special comp field for unique identifier in Position
Classified Indicator field recommissioned to type of appointment (tenure/tenure track, limited …)

22. Questions?

23. Performance Evaluation Rating Submissions
All Classified staff evals have been received – thanks!
250 Faculty/University Staff ratings still outstanding
Employees missing data will be distributed to departments
Please let us know if any of the individuals on the list should not be receiving an evaluation score

24. in the HOT TOPICS section
Questions?
To view past HR Management meeting materials, and an audio file of this meeting visit:
in the HOT TOPICS section