1. UND One Stop Student Services
Electronic Departmental Deposit Form

2. Purpose Reduce paper. Process in a timely manner.
Reduce need for storage space.
100% electronic record.
Electronic attachments.
(Gift Deposit Form ect.)
Reduce back-end workload
Scanning and Indexing

3. Implementation Dates Process is available NOW!
Several departments already using process.
Departmental hands on training available throughout the Summer 2018 semester.
Goal to have all departments using form by August 2018.

4. Submitting Electronic Deposits
What you need?
Computer with Internet Access.
UND IDM
Scanner for paper documentation.
Link to online departmental deposit form.

5. Submitting Electronic Deposits
Example
Tips
Don’t manually type into subtotal fields.
If Dept. name is not in the drop down, contact
Description can only be 30 characters.
When submitting multiple deposits you will need to refresh screen for each deposit.
Written Instructions will be ed to you after the training.

6. Submitting Electronic Deposits
Tips Continued: -View your attachments

7. Departments Already Using
Student Health Services
Chester Fritz Auditorium
Parking Services
Minot Family Practice Center
Bismarck Family Practice Center
Business Service Center
Student Financial Aid
Counseling Center
AVPFO Office
Payroll Services

8. UND Business Service Center Reminders
Description field
Please provide a useful description; do not use “DEPOSIT” as the description. This description is input into PeopleSoft and may be helpful at a later date when searching for information.
Examples:
If donation, indicate name of donor
If refund, indicate Refund and Voucher Reference No, such as: “V ”
If business day deposits, indicate Date of Business, such as
“Dep ”
Attachments:
Check Stubs
Letters associated with checks (ex donations)
Gift Deposit Form – for all deposits to

9. UND Business Service Center Reminders
If your department is expecting a payment by wire or by direct deposit (ACH), please notify UND Business Service Center (BSC)
Send to Emily.Goodoien, Melissa.Mager, and Lisa.Heher
Include the name of the individual or agency making the payment, the payment amount, and chartfield that it should be deposited to once it has been received.
UND BSC will process the deposit

10. Issues
Please know that if you experience issues with the process or form, please contact us. We are here to help you through those! or

11. One-Stop Student Services
Questions??
One-Stop Student Services
204 Twamley Hall