1. Outagamie County Pre-Proposal Meeting
April 22, 2019
2:00 p.m. CST

2. Thank you for joining us today!
Introductions
Reminder of voluntary MRF tour immediately following this meeting

3. Nicole Schoultz, Procurement Coordinator
Primary Contact
For all questions:
Nicole Schoultz, Procurement Coordinator

4. Background
Provide curbside collection of recyclable materials from single-family and multiple-family residential units up to four-plex in most municipalities within Outagamie County
RFP and Agreement files location

5. Important Dates Due Date and Time Respondent Questions to County
Wednesday, April 24, 2019 by 12:00 p.m. CST
County Responses to Questions (will be posted online)
Wednesday, May 1, 2019 by 4:00 p.m. CST
Closing Date and Proposal Submittal
Thursday, May 16, 2019 by 2:00 p.m. CST
On-Site Interviews
Thursday, June 6, 2019 and Friday, June 7, 2019

6. General Contract Terms
Contract Dates
Commencing on Wednesday, April 1, 2020
Seven year agreement through March 31, 2027
Extension option
One (1), seven (7) year extension with mutually agreed upon terms within market conditions
Will be discussed and entered into approximately 18 months before expiration of initial Agreement

7. Service Area

8. County Material Recovery Facility
All materials must be delivered to County’s MRF at 1419 Holland Road, Little Chute, WI
Future MRF updates
Respondents expected to always focus on quality
Reminder: Voluntary MRF tour immediately following this meeting

9. Trucks and Equipment Requirements
Truck Branding Requirements
Collection vehicles to be painted to truck color specification provided by the County within 30 days
Two County-provided decals must be displayed on collection vehicles to advertise County's recycling program

10. Trucks and Equipment Requirements
Age of fleet
Each collection vehicle is to be no more than seven (7) years old
Cart management
Each municipality owns and maintains the recycling carts

11. Reporting Requirements
See Agreement, Section 6. for full list of report components
Three types of recurring reports
Monthly Program Reports
Quarterly Program Reports
Annual Program Reports
Example annual report included in RFP Attachments and Forms, Attachment I
Other reports as necessary as documented in Draft Agreement
For example: accidents, missed collections, safety performance, litter incidents, etc.

12. Reporting Requirements – Annual Program Report Components Example

13. Customer Service Requirements
Key criteria for evaluating submitted Proposals
Provider shall continually maintain the following:
Telephone answering service with a local phone number and a toll-free phone number
account
Local customer service representative
Customer service will be provided on all days collection service is occurring or was scheduled to occur:
Beginning at 6:30 a.m. CT
Ending at 5:30 p.m. CT or 30 minutes past the end of the collection day, whichever is the later time

14. Submittal Requirements
Provide the following:
one original unbound Proposal
two Proposal bound hard copies
and one complete Proposal packet in electronic format on a USB thumb drive
Closing Date: Thursday, May 16, 2019 at 2:00 p.m. CST
Mark sealed Proposals as “Proposal for Recycling Collection”
No faxed or ed Proposals

15. Submittal Organization
Refer to RFP, section 10.2
Order of submitted Proposal should be as follows:
Cover Sheet
Proposed Prices
Includes Form D
Technical Proposal
Includes Form E
Capabilities and Experience of Company and Personnel
References
Includes Form B
Other
Forms A and C

16. Submittal Requirements - Forms

17. Submittal Requirements - Forms

18. Proposal Evaluation Criteria
Technical
Price
Service and contract arrangements most advantageous to County
Capabilities and experience
Environmental
Customer service
References
Other

19. Thank you for attending the Pre-Proposal Meeting.
Questions?