1. Construction Management Services April 16, 2018
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Construction Management Services April 16, 2018

2. 2 QUESTIONS TO ASK
Do we want services for only the construction phase or including the design phase?
Construction Manager
Other service companies
Owners’ Representative
Do we want a firm or an individual?
Construction Management Firm
Clerk of the Works

3. SERVICES FOR DESIGN PHASE
Providing critical and independent technical support to the Administration
Performing a detailed review of design documents at various deliverable stages (schematic design, design development and construction documents).
Conduct value engineering and constructability reviews of the designer submittals at the various deliverable stages and recommending alternatives.
Attending project meetings (design team meetings).
Attending Board meetings and delivering an independent report on the design process, graphic presentation of design concepts and costs and schedule updates.
Ensuring that the architect stays on schedule and budget, and produces the deliverables to the standard of quality specified in the contract.
Assisting in liaison activities with the local municipalities.
Coordinating required approvals of utilities and government agencies including PLANCON submissions and assuring that they are obtained on a timely basis and in the proper order.
Maintaining minutes of design team meetings.
Other duties and responsibilities as assigned by the Administration or Board.

4. SERVICES FOR CONSTRUCTION PHASE
Administering all provisions of the construction contracts and coordinating budgetary control.
Scheduling and conducting the pre-construction meeting with the prime contractors.
Manage the flow of shop drawings.
Assisting with the procuring of required permits in a timely manner.
Reviewing and enforcing the contractor’s schedule.
Overseeing the work progress and preparing reports (with stop work authority).
Reviewing change order requests as submitted by the Architect and making recommendations to the Board.
Reviewing contractor requests for progress payments as submitted by the architect and making recommendations to the Board.
Ensuring that the project is being constructed according to the contract documents.
Conducting job conferences and maintaining minutes.
Reviewing as-built record drawings.
Developing and administering a punch list.
Enforcing a safe work site.
Coordinating issues with the surrounding landowners as necessary.
Regularly reporting progress/issues to the Board.
Review and maintain all testing documents.
Supervising the work of all inspectors.
Other related duties as assigned by the Administration.

5. SOME PROS/CONS Construction Management All encompassing
Could be used in both phases
Other Service Companies
Piecemeal
Would most likely use Clerk of the Works for Construction Phase
Owner Representative
Doesn’t have the resources of a company, such as for estimating
Can be used in Design Phase
Clerk of the Works
Not used in the Design Phase

6. POTENTIAL COSTS Option Cost Construction Management
Other Service Companies
Owner Representative
Clerk of the Works
CV Staff (subcontracted)
1-2% $110-$120 per hour $110-$115 per hour % $65-$70 per hour

7. FEEDBACK FROM OTHER SCHOOLS
Design
They were able to pick out issues that we may not see
They offer solutions we wouldn’t have thought of
Construction managers have different priorities, concerns and perspective than the district would or the architect would
They are another set of eyes to push the architects to rethink, redrawn and reimagine other opportunities as the final designs come together…everyone gets a say around our table when we are in this phase
They review specifications from the beginning of the job to ensure we are protected from that point forward
Construction
They are able to be on site for construction questions that may come up and need immediate response
They are able to keep prime contractors accountable and be involved in all project meetings and all coordination meetings
They can track issues and items in case a legal issue arises; they supported our legal challenges to keep us out of litigation on projects where we had terrible contractors
They are there to watch, document, question (best if lowest bidder knows we are watching and have an experienced person on site)
Their team resolves design issues that usually result in no cost change orders

8. FEEDBACK FROM OTHER SCHOOLS
General
Due to the large volume of our projects going on simultaneously, we don’t have the capacity in-house to manage this with fidelity
Big supporter of our foundation and other events within our community as a way of giving back
Allows me to hold an outside contractor accountable during stressful projects in lieu of our own staff who are already taxed with managing the facilities of the District
We view them as our “problem preventers” and where they cannot be prevented, they solve it quietly and without fanfare
They connect with neighbors to control the message and serve as positive representatives for the District