1. Assisting Campus with Student Employment
The Payroll Office
Assisting Campus with Student Employment

2. The Law
I-9 Process
An employee must show documentation to his/her employer to show their identity and authorization to work.
Employees must complete Section 1 of Form I-9 at the time of hire (before employment for wages begin).
Fines from $110 to $1,100 PER occurrence if not completed timely

3. Current Process Current Faculty and Staff handled by HR
Students handled by hiring departments
A high percentage of I-9’s are not completed timely
The Director for Compliance identified this as a specific risk to the President and Provost

4. Future
Future Process
Faculty and Staff continued handling by HR – no changes
Students I-9’s will be processed by payroll and must be completed prior to the commencement of work

5. New Process
There will be office hours in the cashiers office for students to complete their paperwork
We will conduct training / information sessions around campus prior to July 1
Beginning July 1, all student employees must complete their I-9 paperwork and present documents to payroll before beginning work

6. Please contact payroll directly with any suggestions: payroll@rice.edu