1. Executive Secretary Agenda Items July 2019 Plenary
doc: 802 EC-19/0118r0
July 2019
Executive Secretary Agenda Items July 2019 Plenary
Jon Rosdahl IEEE 802 Executive Secretary
IEEE 802 July 2019 Plenary

2. Event Conduct and Safety Statement
IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity. Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events.

3. Event Conduct and Safety Statement
IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others.
IEEE seeks to provide a secure environment at its events. Participants should report any behavior inconsistent with the principles outlined here, to onsite staff, security or venue personnel, or

4. 802 Exec Sec Agenda Items
6.02 II Current and Future Venue Report Mins

5. 6.02 Current and Future Venue Report
IEEE 802 Things to Know–
Thanks Face to Face Events
IEEE 802 Things to Know ppt file ed to EC Members 14 July.
IEEE 802 Things to Know memo sent to Attendees 11 July.

6. What you need to know about the IEEE 802 Plenary Session
July 14-19, 2019
Vienna, Austria

7. Who is Meeting Where and When
Scheduled Sessions
Meeting Space Maps
Map Page:
How to read room numbers on schedule
IEEE 802 will be using 3 Levels of the Austria Center Vienna
Level 1, Level 0, Level -2
Room Numbers listed with the level first and room second.
Example: Monday 13:30-15: Media Independent Services 0.51
Subway Stop for Austria Center Vienna
Underground line U1 (red)
U1 station Kaisermühlen, VIC
Exit Schüttaustrasse
SUBWAY MAP:

8. Where to Attend Sessions, Pick Up an Event Name Badge and Log Session Attendance
Austria Center Vienna
Bruno-Kreisky-Platz 1A-1220 Wien
Name Badges, Registration and Event Information
Registration desk just to the left of the Main Entrance, Level 0
Sunday July 14th 5:00 PM – 8:00 PM
Monday July 15th – Thursday July 18th 7:30 AM – 5:00 PM
Friday July 19th 7:30 AM – 12:00 PM
Registration Website
Attendance Tool (IMAT)

9. Internet - Meeting Network
Meeting Space Network
Austria Center Vienna IEEE 802 Meeting Space and Break Areas
SSID: IEEE802
Password: ieeeieee
Wireless Encryption Protocol: WPA2 Pre Shared Key
Meeting Space Network Help
To the left of the Main Entrance on Level 0
Linespeed Staff will be available
IEEE 802 Business Lounge with Meeting Space Network
To the left of the Main Entrance, Room 0.30 on Level 0
Open to all for comfortable networking during the day.

10. Getting Something to Eat and Drink Attendee Food and Beverage Breaks
AM Coffee/Tea Break
Monday – Thursday
10:00 AM – 11:00 AM
PM Coffee/Tea Break w/snacks
3:00 PM – 4:00 PM
Foyer E and Foyer F, Level 0
Lunch Service
Monday – Thursday
12:00 PM– 1:30 PM
Friday Lunch Service
For attendees of Friday Meetings
Main Entrance Hall, Level 0
Food and Beverage for Registered Attendees Only Please

11. Request for information from 802 Plenary WG Attendees
We need to try to get an accurate count to prepare for the Breaks and Lunch on Friday.
During your WG Opening Plenary, we need to determine how many will be staying to attend the 802 EC Closing Plenary, the Closing Plenary and/or the " IEC/IEEE 60802" meetings on Friday July 19.
Please report back to Jon by end of day Monday July 15
Questions to Ask:
If you be at one of the three meetings on Friday ( 802 EC Closing Plenary, the Closing Plenary or the " IEC/IEEE 60802" meeting ) will you participate (eat/drink) :
with the AM Break?
with Lunch?
with the PM Break?
Please report all three numbers as it will effect our guarantees for F&B expenses for Friday.

12. Audio Visual
If you have any difficulty with the projectors, screens, or microphones in your meeting room kindly contact: Face to Face Events staff at the Registration & Information Desks OR Skype: dslykhouse

13. Tourism Information
Tourism Vienna Austria Website
Interactive Map Vienna
Restaurants
Vienna City Card
Purchase Vienna City Card Online
Vienna City Card App

14. Public Transportation
Vienna's public transport network of five subway lines, 28 tram lines and 129 bus lines bring you quickly and reliably to your destination.
Public Transportation Information 
Public Transportation Tickets The tickets are valid in all trams, buses and subways. Each stamped single ticket is valid up to the destination, including multiple transfers. Single ticket: € 2.40 (Children € 1.20)
24-hour Vienna ticket: € 8, hour Vienna ticket: € 14, hour Vienna ticket: € 17.10
Vienna weekly ticket : € 17,10 valid Monday to Monday at 9.00 am
Single tickets are also available in trams with a surcharge for € 2.60 (children: € 1.40). They are valid for one ride including transfers. Children up to six years of age travel for free. 
Tickets are available at: * the multilingual ticket machines (subway stations) * all advance sales points and the online shop of the Vienna Lines * most tobacco shops * Mobile phone ticket, which can be used to buy Vienna day tickets and single tickets

15. Meeting Planner Contact Information Face to Face Events
Event Office(s)
Meeting Planner Direct
Meeting Planner Office
Suite F, Level 0
Dawn Slykhouse
Mobile # 1 (408)
Skype: dslykhouse
Lisa Ronmark
Mobile # 1 (604)
Skype: lisa.ronmark
Requests/Inquiries/Schedule Updates

16. Emergency Information
In the Austria Center Vienna there is an Emergency Attendant Office, located near E Hall 2 on Level 0. The room is marked with a red +.
In case the worst should happen, here are the most important telephone numbers in Vienna.
Fire service: 122
Police: 133
Ambulance / rescue: tel. 144
Emergency doctor: tel. 141
European emergency: tel. 112
Vienna Med doctor's hotline for visitors (0-24): tel
Evening and weekend dental service (taped service): tel
Evening and Sunday drugstores (0-24): tel. 1455

17. 2019 Future Venues
November 10-15, Hilton Waikoloa Village, Kona, HI, USA

18. 2020 Future Venues Hilton Atlanta, Atlanta, GA, USA
15-20 March 2020
12-17 July 2020
8-13 November 2020
Hilton Atlanta, Atlanta, GA, USA
Sheraton Centre Montreal, Montreal, Canada
Marriott Marquis Queen’s Park, Bangkok, Thailand
Contract Executed
Contract Executed
Contract executed

19. 2021 Future Venues Hyatt Regency Denver at Colorado Convention Center
14-19 March 2021
11-16 July 2021
14-19 November 2021
Hyatt Regency Denver at Colorado Convention Center
Madrid?
Hyatt Regency Vancouver
Contract Executed
Open for Proposals
Contract executed

20. Committed Future Venues – Contract Executed
2022 July Sheraton Centre Montreal
2023 Nov – Hawaiian Village (Oahu)
2027 Nov – Hawaiian Village (Oahu)
Potential Venues: - Discuss on Thursday Future Venues AdHoc
2021 July – Marriott Madrid, Spain
2023 July 9-14 – Estrel, Berlin, Germany

21. Request for WG Straw Poll concerning this Venue
doc: 802 EC-19/0118r0
July 2019
Request for WG Straw Poll concerning this Venue
How many people would like to come back to this venue (did you like the venue) (Y/N)?
(Please report Yes and No results from your closing plenary meetings)
Same questions asked --
IEEE 802 July 2019 Plenary

22. Future Venue AdHocS --

23. Next Venue Meeting planning – Thurs 7:30 am
Proposed Agenda:
Start time 7:30 am
Review meeting space plan for 2019 July Plenary
Hilton Waikoloa, Waikoloa, Hawaii
Adjourn 8:00am

24. Future Venues AdHoc – Thurs 8 am
Proposed Agenda:
Start time – 8:00 am
Nov 2019 – Hawaii - status
Open RFP for 2021 dates –
July – Europe – Spain/Germany/Prague
Open RFP for 2022 dates –
March and November (Asia/US Domestic)
End time – 9:00am

25. Friday Closing EC Plenary
doc: 802 EC-19/0118r0
July 2019
Friday Closing EC Plenary
4.01: II Future Venues AdHoc Report
8.044 II Executive Secretary Report
8.06 II Announcement of 802 EC Interim Telecon
(Tuesday 1 Oct 2019, 1-3pm ET )
8.07 II Call for
IEEE 802 July 2019 Plenary

26. F4.01 Future Venue AdHoc Report

27. Straw Poll Results for Returning to This Venue
doc: 802 EC-19/0118r0
July 2019
Straw Poll Results for Returning to This Venue
Would you like to return to this venue?
Y: N:
Y: N:
– Y: N:
– Y: N:
Y: N:
– Y: N:
Y: N:
802 EC – Y: N:
Comment from Vice Chair: I voted “No”---the Fairmont seems to have fallen badly, perhaps since the Accor buyout. The hotel is looking worn in many areas. It seems that only a few of the 8 elevators were in service, resulting in long waits; meeting room temperatures too hot/too cold; overly-aggressive sound systems; banquet staff did not reset rooms when required. I’m sure you’ve spoken with Dawn on this. This makes me sad as I’ve been coming to the FHV since the 1970s.
IEEE 802 July 2019 Plenary

28. Future Venue Insight Future 802 Plenary Sessions in 2019:
November 10-15, Hilton Waikoloa Village, Kona, HI, USA
Contract Status doc 802 EC-16/66r9:
Future Calendar
I have been asked to post the IEEE-SA Calendar to Mentor for your reference.
I have added the 802 (and 802W) meetings as well to show the combined calendar.
2019 Calendar:
2020 Calendar:

29. 802 Plenary Nov 2019 Save the Date: Nov 10-15
Hilton Waikoloa Village, Kona, HI, USA
Registration target to open: First part of August
Please Note that there will be a choice of reserving the Ocean Tower or Palace Tower.

30. *F8.045 Executive Secretary report
LMSC 802 – P&P list of major duties:
Oversee Venue selection –
Present summaries of venue options.
Oversee activities related to facilities and services
Carry out Duties of Treasurer if Treasurer unavailable
Chairs Guideline list of major duties:
1) 802 Meetings: Efficiency Improvement
2) 802 Plenary Sessions: Facilities and Services
3) IEEE 802 Registration Database
4) Assist IEEE 802 Treasurer

31. doc: 802 EC-19/0118r0
July 2019
F8.06 – Announcement of 802 EC Interim Telecon (Tuesday 1 October 2019, 1-3pm ET)
Agenda for Interim EC meeting – Tuesday 4 June PM ET
Initial Proposed Draft Agenda
Welcome/Intro/Approve Agenda  Nikolich  min
Report: EC Action Item Summary - D’Ambrosia 10 min
Venue Issues:
Report:Nov 2019 Plenary Status Rosdahl  3 min
Report on 2021/2022 Future Venue Contract status - Rosdahl 8 min
Formal Actions – Motions from WG Chairs
Other Reports from WG Chairs
Rules and P&P Issues
Review AudCom responses -Gilb 15 Min
Updates to the Chair’s Guidelines Gilb 15 Min
Per Chairs Guideline – Confirm during the Closing EC Plenary.
Other items to be ed to Jon
IEEE 802 July 2019 Plenary

32. *F8.07 – Call for Tutorials for November 2019 Plenary
doc: 802 EC-19/0118r0
July 2019
*F8.07 – Call for Tutorials for November 2019 Plenary
Tutorials to be held Monday, 12 November 2019
Tutorial Request form:
 As a reminder please refer to Chair's Guidelines section 2.5 Tutorials for the logistics for participating in sponsoring/presenting a Tutorial.
Note that Tutorial times are 80 minutes with 10 minutes to allow for presenters to setup and depart.
All requests for Tutorials must be made by 27 Sept 2019
All official tutorial request forms must be submitted no later than 45 days in advance of the Plenary Session.
Approved Tutorial Requests will be assigned a time slot based on the order in which they were received.
The Final Tutorial Schedule will be posted at and no less than 14 days in advance of the Plenary Session.
IEEE 802 July 2019 Plenary