1. Jeff Lane & Aaron Katz CHIPS Seminar 6 June 2019
Strengthening South Africa’s Health Policy Systems Through a Best Practices-based Policy Development Manual and Policy Information Management System
Jeff Lane & Aaron Katz
CHIPS Seminar
6 June 2019

2. Agenda Current Team Members Background/Rationale
Overview of Manual for the Development and Management of National Health Sector Policies, Strategies and Guidelines
Overview of Policy Information Management System
Questions/Discussion

3. Current PIMS Team Members
South Africa NDOH
I-TECH-SA
I-TECH HQ
Aaron Katz
Jeff Lane
Erica Orange
Christina White
Carli Rogosin
Terence Carter
Elise Levendal
Brenda Mashave
Dr. Gail Andrews, DDG
Gaurang Tanna, Policy Co-ordination and Integrated Planning
Zweli Gwiba, ICT
Arnold Phiri, ICT
NDOH Policy Project Steering Committee

4. The Problem
Policy development and management is the core business of NDOH, but…
Ad hoc policy development processes undermines quality of policies and lengthens development and adoption timelines
Policies do not follow a consistent format which complicates review, monitoring and implementation
No comprehensive database of NDOH policies
Policies are not reviewed/evaluated when scheduled
NDOH leadership struggle to monitor progress of policy development and management processes within their teams

5. Approach Map Research Standardize Digitize
Map existing NDOH policies and policy development and implementation processes
Map
Research best practices for policy development and implementation
Research
Standardize NDOH policy processes to help ensure quality
Standardize
Develop policy information management system to support NDOH policy management
Digitize

6. Policy Process Best Practices
Identified 34 potential best practices for an effective policy management system
Situation Analysis
(4)
Policy Analysis
(6)
Policy Adoption
(2)
Policy Awareness & Understanding (6)
Human Resources
Financial & Material Resources
Monitoring & Evaluation
(8)

7. The Interventions
Develop a NDOH Manual for the Development and Management of National Health Policies, Strategies and Guidelines
Requires standardized workflows and frameworks
Common 7 stage workflow
Around 25 steps per workflow
1. Health Policy Development
Team Formation
2. Problem Statement & Situational Analysis
3. Develop Draft Health Policy
4. External Consultation on Draft Health Policy
5. Approval & Adoption
6. Implementation, Monitoring & Support
7. Evaluation

8. The Interventions
Develop and implement a Policy Information Management System (PIMS)
Goal: make policy management more efficient and transparent within NDOH

9. PIMS Overview
Organized into distinct 7-stage workflows for each policy process
Same basic workflow for policies, guidelines, strategies, SOPs, and circulars
Log-in credentials with permissions for only certain policy/guideline processes
Store versions of documents developed at each stage and record key activities for each stage
Quick access to guidance for each stage (eg, how to conduct a situation analysis) and tools (e.g., sample stakeholder matrix and implementation logic model)
Share drafts with internal NDoH stakeholders electronically for review and commenting

10. PIMS Overview
Track consultations and input from provincial DOH counterparts and civil society
Dashboard for leadership to see how policy/guideline processes are progressing, including evaluations
Maintains a master library of adopted policies
Policies linked with other related policies
Associated website that hosts final policies available to the public, including frontline implementers and provincial DOHs

11. Individual User Dashboard

12. Standardized Workflow

13. Collaboration Workspace for Each Stage

14. NDOH Policy Dashboard

15. Public Policy Portal

16. Thank You!
Questions & Discussion

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