1. Completing your Program Review

2. What is Program Review? It is a process by which we
Maintain high quality programs
Support student learning and college operations
Support accreditation standards
Standard 1.B.5-9 addresses Institutional Effectiveness
Standard I.C. 1-5 addresses Institutional Integrity
Reflect the Bakersfield College Vision, Mission, and Core Values Statements
Commit to ongoing institutional planning, implementation, and evaluation cycle necessary to ensure continuous program and service improvement

3. Why complete your Annual Program Review or Comprehensive 3 year Review
The results of program review are used to continually refine and improve program practices resulting in improvements in student achievement and learning through
Goals
Program evaluation
Assessment
Curriculum
To inform the planning process and the justification and allocation of needed resources and budgeting processes
Faculty & classified positions
Technology needs
Facilities needs
“Other” needs
Professional development
District Services

4. Who reads my Program Review? How are the Program Reviews used?
The Program Review Committee (PRC) does an initial read of your program review to offer feedback. Programs can use this feedback to strengthen their program reviews.
Resource requests are sent to the following
Staffing requests to FCDC
ISIT
Facilities
“Other” to CTE Manager
Budget Manager
The President
Accreditation Visiting Teams
Verifies what we say in the Accreditation Self-Evaluation Report

5. Program Review Timeline
Program Review Schedule
Early May
Release of cycle in eLumen
August
Chair Academy
Mid-August
Program Review (PR) data available on KCCD website:
Flex week
Flex week workshop
September 23
First Review date of PRs for feedback (optional)
September 30
PRs due to Program Review Committee (PRC). This is a must in order to facilitate resource requests.
Oct. 1-28
PRC reviews PRs
October 29
PRC feedback due to Chairs/Deans
Nov. 1-faculty
Nov. 15-classified
FCDC votes on Allocation Requests
November 25
Technology requests through ISIT Committee
PRC submits written PR summary to President and College Council
December TBA
PRC presents Program Review Analysis to College Council and Admin Council

6. Where can I get help. ELumen is a new experience for all of us
Where can I get help? ELumen is a new experience for all of us. We are here to help!
Workshops (TBA). Contact us at to schedule one for your area.
Drop in workshops during Program Review Committee meetings (TBA)
Co-chairs (click on names for s) Kim Nickell, Kristin Rabe, Stephen Waller
This presentation located on the Program Review webpage and the KCCD Program Review page
Completing your Program Review page on the PRC webpage
Welcome to your Program Review Packet

7. Updates to the Program Review documents
Program Review has been fully implemented in eLumen.
Program Analysis is now Program Reflection. We have gone from 9 questions to 3 questions in the non-instructional annual update and 5 questions in the instructional annual update.
We have tied the CCCCO Vision for Success to the campus/program efforts to close the Equity Gap and promote work in Guided Pathways and other initiatives.

8. How to address the Program Review questions:
Begin with last year’s Program Review
Look to the Feedback you received for the previous cycle from PRC
Roll over your answers and update where necessary
Be clear and concise
If you cannot locate your Feedback, contact us

9. Describe how the program supports the Bakersfield College Mission:
A straightforward description of what your program or service area does: functions performed, instructional areas included, and/or support services provided.
Except in cases of reorganization or new programs/functions added, the description can be carried forward, unchanged, but you may edit this section.
Example:  One of the three primary tenets of the Bakersfield College mission is to provide excellent learning opportunities in Career and Technical Education (CTE) for our community which permits students to thrive in our local workforce and KCCD service area. The Radiologic Technology Program meets this primary mission by providing an educational opportunity within the Health Services Career Pathway and by program completers earning the Associate in Science degree. The program meets the critical community need in Kern County for workforce training of entry-level licensed radiologic technologists and by providing two job skill certificates (JSC) in fluoroscopy and venipuncture. The college mission is reinforced in the Program’s learning outcomes and goals.   

10. Creating Program Goals
Focus on the College’s mission and strategic goals. Goals should align closely to those of the College’s.
Goal statements should describe the expected performance of the student or specific behaviors expected from graduates of the program
Goal statements should include action words and modifiers.
This section can also “roll over” from last year’s review if nothing has changed. Update any new developments or achievements of goals, timelines, or relevant information.
Creation and Progression of goals will help in the justification of resources
Remember, resource requests are not goals; resources needed should be included in the action plan.
Example on following slide

11. Example Program Goal
Program Goal: To improve the program on time completion rate to be ≥ 90%. (On time completion is defined as a student who completes the program in 4 consecutive semesters.)  
List the institutional goals from the Bakersfield College Strategic Plan that will be advanced upon completion of this goal?   
(Student Learning, Student Progression and Completion, Facilities, Leadership and Engagement)   
Student Learning  
Student Progression and Completion                         
Progress on goal achievement:  
Ongoing goal 
Status Update – Action Plan and any link to Resource Requests: 
On time completion rates for AY 2017/18 was 77% (2016/17 = 88% ; 2015/16 = 85%) To achieve a 90% on time completion rate, the program will continue a case management approach which includes the following success strategies: 
Consistent utilization of the program’s early identification process for the at-risk students.  
Consistent utilization of the BC early alert system 
Initiation of student referrals to the educational advisor and tutors  
Employment of a Success Coach 
In addition, the program will examine the program data to determine if there is a correlation between any programmatic changes and the drop in on time completion. 
Resource request:  
New Position: Program Manager.  This person will focus on coordinating and monitoring the success strategies and internal data collection. The position will initially be grant funded. However, the position is linked to student progression and completion and if institutionalized, the justification and need is identified in this program review.  

12. Administrative Unit Outcomes
Through collaborative efforts between deans and VPs, AUOs have been created that align with the College Institutional Learning Outcomes.
Other program specific AUOs should be included

13. Assessment Form: Instructional
In eLumen as part of your regular end of semester work.
Go to the Assessment Committee webpage to get information about your SLO Assessment Plans and informative tutorials about completing your SLO assessments.
The form is in 2 parts in eLumen. Part 1: the table should include those SLOs that are scheduled. Part 2: reflective questions your program can collaborate on to answer.

14. Resource Requests Streamlined in eLumen in one area
This is a requirement in order for your requests to be considered by college leadership.
Prioritize your requests

15. Where to obtain program data
KCCD IR/Program review website
 Course Book reports  research/reports/course-book
BC Office of Institutional Effectiveness
Your own program

16. Program Evaluation
This is the time to look at your data, which includes but is not limited to trend data located
KCCD IRB
Course Book reports 
BC Office of Institutional Effectiveness
Other data your area collects (surveys, posttests, tutor usage, check-ins).
Look back at last year. Has anything changed significantly?
What is impacting your program’s function (positive or negative)?
Are your students succeeding? Are there demographic differences? Large discrepancies between groups and achievement?
What barriers to student learning are you seeing?
CCCCO Vision for Success

17. Resource Analysis from Previous Cycle Program Review’s Closing of the Loop
The Annual Update and the Comprehensive Review both ask you to reflect on your resource requests that your received from the previous cycle
Explain how effective the resources you received from the previous cycle were and their impact on student success.
By assessing resources, programs are essentially “closing the loop” and providing evidence to support and strengthen the Program Review process and budget allocation and collaboration with other committees. document

18. Current & Future Trends, Program Planning, Conclusion and Recommendations
Thoughtfully summarize and highlight the important changes, trends, achievements, and needs of your program or area.
Example: The program in the Mathematics Department will go through a major transition due to the implementation of AB705.  We offer four transfer level, entry level, math classes which all need revision and co-requisite support.  This is a multi-year process until final articulation get approved.  The increased support for these course will require us to hire more than the usual number of faculty in a given year beyond our usual attrition.  We also need support for a part-time professional to track the data of our students as they move through this new pathway to insure the changes are effective and moving students through in a timely manner and with increased success rates.  In addition, we continue to offer outstanding tutoring support in the Math Learning Center, math clubs and activities continue along with faculty professional development.