1. Wednesday Riverview Plaza Bon Secour BR 1
eGAP 101 Session 298
Wednesday
Riverview Plaza
Bon Secour BR 1

2. Quick Overview Used by School Systems
Electronic application for expenditures related to federal funding
Public record of activities
Reviewed by State Examiners
Archived and retrievable as necessary (back to 2007)

3. Browsers for eGAP
eGAP is built on the latest features found in modern browsers.
You will need to use the most recent version of one of the browser’s found
below for the optimal experience in eGAP:
Microsoft Edge
Mozilla Firefox
Safari
Google Chrome
eGAP uses Adobe Acrobat Reader to generate system pages in a
printable format. Please visit Adobe Acrobat Reader Download
Homepage for the download and installation instructions.

5. E-GAP – NEW USER SET UP NEW SUPERINTENDENT IS SET UP BY SDE
SUPERINTENDENT OR HIS/HER DESIGNEE SETS UP EVERYONE ELSE
SDE CAN SET UP ANYONE IF ED BY SUPERINTENDENT
SDE NEEDS ADDRESS, PHONE NUMBER, ROLES REQUIRED TO SET A USER UP
Leah Johnston in LEA Accounting
NOTE: IF USER HAS USERNAME, ONLY CHANGE PERSONAL INFORMATION AND ROLES – DO NOT CREATE NEW USER

6. Two Sides in eGAP Funding Application Side Improvement Planning Side
Both sides must match

7. Window

9. Window

10. Title V, Part A, Transferability of Funds
An LEA may transfer all or any lesser amount of the funds allocated under each of the provisions listed into Title I and Title II:
Part A of Title II – Supporting Effective Instruction
Part A of Title IV- Student Support and Academic Enhancement Grant
The law requires that each LEA that desires to transfer funds from such covered programs must notify the state no later than 30 days after the date of such transfer (this is done through eGAP)
There is a consultation requirement with private schools in this provision Section 5103
Private schools must be notified of pending transfers.

14. Checklists Checklists are a message board
Between the LEA and the Department
Use them to guide you as you are finishing your application

15. Sections: BLDG Info Title I
Building Eligibility – Schools ranked by Poverty;
High to low
Set Asides - $ LEA reserves off the top
School Allocation PPA List –
Schools ranked by poverty
then given $ “per pupil”
Nonpublic School Service
Related Documents
Checklist

16. BLDG Eligibility: LEA Chooses…
All schools 75% and above poverty must be served
Is each eligible school tagged either as a “targeted assistance program” (TA) or “schoolwide” (SW) or Not Served?
Window

17. Targeted Assistance Programs
Few in the state; 35% and above; this district poverty avg. was 22.45%

18. Any Districts here serving schools as Targeted Assistance Programs?
Money gets loaded on the schoolwide side and the LEA does an Allocation Transfer to Targeted Assistance Side

19. Set-Asides
Title I money set-aside at the district level for required and/or elective programs or initiatives
Top of Set-Asides page shows Title I funds allocated to participating private schools
Administrative and Indirect Cost: totals for both no more than 15% of total Title I allocation
Professional Development - optional
Neglected Students – optional
Delinquent Students – optional
ELA students – optional

20. Set-Asides
Parent and Family Engagement – If Title Allocation is $500,000 or more, the LEA must set-aside 1% of the total allocation. 90% of the 1% goes to the schools, and the remaining 10% stays at the district
Migrant students – optional
Homeless Students – required
Comprehensive Support and/or Targeted Support – required if schools have been identified
Transportation for Public School Choice – optional
Transportation for Foster Care – based on district FC plan
OTHER – District Initiatives - optional

21. Set - Asides

22. Private school allocations
Allocation begins on Building Eligibility Page
Enter number of students participating by local school zone
Total number participating carries over to set aside page

23. Private school cont.
Amount for private schools should be coded to Function Code 9200, Cost Center 9400 range and Program Code 4900

24. Private School Service – Title I - A
Window

25. PPA Page: Money Given to Schools
Title I schools served in rank order
90% portion for Parental and Family Engagement

26. If there are parentheses around the Remaining Amount,
then that is a negative number.
Looks like money is “left” – but really indicates that the amount exceeds the allocation – must be corrected.

27. Related Documents

29. Title I, Schoolwide Budget (Grid) Budget Details
Related Documents - Evaluation
Checklist – guide to completing the review of the application

30. FTE’s (Full Time Equivalent)
Budget Details
FTE’s (Full Time Equivalent)
Personnel – Total bodies filling the positions
FTE’s – percent of time that 1 person is working. **A person working 3 months of the 12 month year would be 0.25 FTE’s.
All federal FTE’s must be programmatically approved. At year end if you have salaries paid from federal funds that are not in e-Gap you must revise e-Gap to get them approved.
Do not place part-time personnel.

31. Budget Details
Window

32. Budget Grid
Object Codes
Function Codes

33. Improvement Planning Side
System Plan Needs Assessment
Goals, Strategies, Action Steps
Grant Relationships - Money

36. Goals, Strategies, Action Steps
Format
Description
Performance Measures
Estimated Costs (optional)
Fiscal Resources/Grant Relationships

37. Becomes the first number in the numbering system….e.g. Goal 1.
Step 1 - CREATE GOAL
Choose a “pre-slugged” Goal
Challenging Curricula
Technology
English Language Acquisition
Graduation/Drop Out Rate
Effective School Leaders
Or make one up!
Becomes the first number in the numbering system….e.g. Goal 1.

38. Make up Your Own Goals or Choose ALSDE
GOAL DESCRIPTION
GOAL PERFORMANCE MEASURE
Highly Effective Teachers
All students will be taught by 'highly effective' and properly credentialed teachers.
All paraprofessionals who support HQ teachers in an instructional capacity will have attained HQ status.
The percentage of classes being taught by properly credentialed and effective teachers, including special education preschool and school-age teachers, (ESEA Section 9101(23) ), in the aggregate and in 'high-poverty' schools (Section 1111(h)(1)(C)(viii) of ESEA) WILL INCREASE FROM 80% TO 100% IN FY16.
The percentage of teachers receiving high-quality professional development (ESEA Section 9101 (34)) WILL INCREASE TO 100%.
The percentage of paraprofessionals who are qualified (Section 1119(c) and (d)) AND WHO WORK IN AN INSTRUCTIONAL CAPACITY WILL BE 100% IN TITLE I SCHOOLS.

39. Step 2 Think of Strategies to Implement
1.1.) Supplemental Instructional Support
Description Reduce class size to……
Step Action Step:
Object Code Hire Highly Effective Teachers
Description Hire HE teachers to reduce class sizes in Tom Thumb and Brenda Lee Middle Schools.
Include Baseline Data FROM ____TO _____

40. Action Step Sample

42. Other Hints
Use Function Codes and Object Codes when completing your Strategies and Action Steps

43. Notes from the Budget Grid Help the Review on the Improvement Planning Side
Function Code
Object Code

44. Please remember: Money listed on the Budget Grid should exactly match funds in Action Steps and on the Budget Details Page

46. Ready to Submit?
Have all Funds been uploaded into the Budget and Budget Details Pages?
Have Activities been described in Action Steps?
Have Any Warnings been addressed in the Comment Log?

47. “Warnings” Alert to Business Rules

48. Sample Warnings: Underlined words are “HOT” Buttons
Building Information, Title I
Set Asides
There is nothing set aside for Focus and Priority Schools.
Warning
There is nothing set aside for Transportation for Public School Choice.
Title I, Schoolwide
Budget
The total amount of money budgeted is less than the allocation. Please be sure this is the intention.
Title II-A, Improving Teacher Quality
Title III, Limited English Proficiency

49. Notes to Remember
Two types of VALIDATION MESSAGES
Warnings have to be addressed by the LEA in the Comment Log; Specialist will read and decide if further action is necessary
Some Warnings, if not addressed or corrected, will cause the application to be returned
If ERRORS occur:
Won’t let the application “advance”
call your specialist if you need to – they will be able to get you going again!
Comments in the Comment Log - become permanent after a couple of hours – if you change your mind, hit the trashcan icon and start over…

52. What’s An ERROR?? ERRORs must be corrected;
Won’t allow application status to change
Underlined words are “hot” - when clicked
will open to the page/correction site
ERRORs show up when clicked as “Draft Status Completed” or “Revision Started”

53. Sample Warning Title II-A, Improving Teacher Quality Budget Grid
Reads: “The total amount of money budgeted is less than the allocation. Please be sure this is the intention.”
Warnings will allow you to submit your application: 1. point to needed corrections; and, 2. are always addressed in the Comment Log.

54. Click on ∆ (delta) to see changes
Revisions
eGAP can be revised anytime
Click on ∆ (delta) to see changes

55. Use the Handy Checklist As a Guide

56. Thanks for Coming!
Your Regional Specialist is your primary contact for eGAP:
Call and someone will be available to help you.