1. Office of Faculty Affairs
APT Changes for 2015
Office of Faculty Affairs

2. Agenda Gathering documents Preparing the dossier A little nomenclature
New requirements
Change in procedures
Preparing the dossier
Change in structure
Additional items
A little nomenclature
Candidate review materials
Teaching portfolio
Supplemental materials
Office of Faculty Affairs
August 29, 2019

3. Gathering the Documents
Transmittal Form
Shows the change in document order
Promotion Criteria
Now include modified criteria
Letter Log
New column for initial contact
to Evaluator
Now included with the candidate review materials
Publication Outlets
As before
Citation Counts
Tenure Delay
For reference in the candidate review materials
Evaluation of Teaching
From students and peers
Office of Faculty Affairs
August 29, 2019

4. And the signatures…
Curriculum Vitae
Personal Statement
Summary Statement
Reputation of Publication Outlets
Optional Rejoinder
to Summary Statement
Optional Teaching Statement
Student Evaluation Reports
Peer Evaluation Reports
Mentoring, Advising & Research Supervision
More documents must be signed and dated by the candidate; others must be available to the candidate for review.
Office of Faculty Affairs
August 29, 2019

5. The Dossier Everything you always wanted to know… and more
Office of Faculty Affairs
August 29, 2019

6. The Big Change A new required section has been added to the dossier…
Office of Faculty Affairs
August 29, 2019

7. Candidate Review Materials
New order for documents
Transmittal
Information about the candidate
Information about the candidate’s case
Summary information about candidate’s teaching & advising
External Evaluations
Reference information about the case
Office of Faculty Affairs
August 29, 2019

8. Candidate Information
Everything in this section is signed and dated by candidate
Curriculum Vitae
Reputation of Publication Outlets
Personal statement
Summary statement of professional achievements
Optional rejoinder from candidate
Office of Faculty Affairs
August 29, 2019

9. The Candidate’s Case These items remain largely unchanged
Promotion criteria
Agreement of modified unit criteria
Department APT report
Optional minority report
Department chair’s letter
College APT report
Dean’s letter
Office of Faculty Affairs
August 29, 2019

10. Summary of Teaching
Everything in this section is signed and dated by the candidate
Optional teaching statement
If the candidate has created a teaching statement for the teaching portfolio, copy it from there.
Student evaluation reports
Peer evaluation reports
Mentoring, advising & research supervision
If this is a link to a section of the CV, it will not be signed separately (the CV is already signed). If it is a separate document, it should be signed and dated.
Office of Faculty Affairs
August 29, 2019

11. External Evaluators Credentials of external evaluators
Only a paragraph is needed
Contact information is not necessary
Put these paragraphs in the same order as the bookmarked letters
Responses from external evaluators
A separate bookmark for each letter, and mark each one ‘U’ or ‘C’, depending on whether the evaluator was a unit choice or candidate choice
Office of Faculty Affairs
August 29, 2019

12. Reference Information
This section contains the nuts and bolts information about the case
Candidate notification from chair and dean
Letter log of evaluation requests
Must now include the date of the initial requesting availability – strongly recommend using the Faculty Affairs template
Sample letter requesting evaluation & sample message requesting availability
Declines from evaluators
Office of Faculty Affairs
August 29, 2019

13. The Teaching Portfolio
“Making it up as we go along…”
Office of Faculty Affairs
August 29, 2019

14. Teaching Portfolio A required part of candidate’s dossier
Similar structure to candidate review materials
Bookmarked
Bookmark panel set open
Password protected
Must be searchable
See sample on Faculty Affairs website
Big difference: no elements are required
Office of Faculty Affairs
August 29, 2019

15. Teaching Portfolio Recommended structure for bookmarks
Personal teaching statement (signed & dated)
Course-related materials
Assessments
Awards and Invitations
Professional Development
Instructional Advancement and Innovation
Office of Faculty Affairs
August 29, 2019

16. Supplemental Materials
Unchanged from last year – except that everything teaching related goes to the teaching portfolio
If supplemental materials include examples of scholarship that are also available on candidate’s website (or elsewhere), include a page with the links instead of the actual articles
Office of Faculty Affairs
August 29, 2019

17. A few potholes…
Every section of the dossier must be password protected and must open with the bookmarks pane visible.
Double-check meeting dates and vote tallies. The transmittal must match the letters and committee reports.
Make sure the transmittal correctly indicates that a tenure candidate review is mandatory or non- mandatory
CV must be dated before materials are sent to external evaluators
Office of Faculty Affairs
August 29, 2019

18. And a few more…
If candidate has additions to CV, create an addendum. Don’t include a second copy of the CV.
Use the Faculty Affairs template for recording student evaluations of teaching
Make sure that supplemental materials are in the supplemental file – nothing should be included with the candidate review materials that doesn’t appear at the bottom of the transmittal form.
Office of Faculty Affairs
August 29, 2019

19. Th-th-that’s all, folks!
Any questions?
Contact us:
Betty Wineke
Office Manager
5-6820
Knows everything 
Rebecca Follman
Webmaster
5-0665
PDF & Web Questions
Office of Faculty Affairs
August 29, 2019