1. Records and Information Management Specialist
Candidate Pack

2. Recruitment Processes Indicative Timeline
Welcome
About the MMO
Vacancy Description
Recruitment Processes
Indicative Timeline
Terms, Conditions and Benefits
Candidate Information Pack

3. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
The Marine Management Organisation (MMO) is an executive non-departmental public body of the Department for Environment, Food and Rural Affairs.
We license and regulate marine activities in the seas around England and Wales so that they're carried out in a sustainable way.
We’re responsible for:
Managing and monitoring fishing fleet sizes and quotas for catches.
Ensuring compliance with fisheries regulations, such as fishing vessel licences and quotas for fish and seafood.
Managing funding programmes for fisheries activities.
Planning and licensing for marine construction, deposits and dredging that may have an environmental, economic or social impact.
Making marine nature conservation byelaws.
Dealing with marine pollution emergencies, including oil spills.
Helping to prevent illegal, unregulated and unreported fishing worldwide.
Producing marine plans to include all marine activities, including those we don’t directly regulate.
More information about our work is on the GOV.UK website.
“The Marine Management Organisation is committed to its staff and believes in investing in their wellbeing and learning and development.
We strive to be an Organisation that creates an environment in which staff are able to identify and share good practice, celebrate success and encourage positive attitudes towards diversity.”
John Tuckett, CEO
Candidate Information Pack

4. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
ABOUT THE WORK AREA
This role sits within the Knowledge and Information Management Team (KIM), in the Business Development and Transformation Directorate (BDT).
The KIM Team supports the MMO Senior Information Risk Owner (Director of BDT) in discharging responsibilities for information risk and leads the MMO’s security, data protection, technology services, information management and business continuity functions.
The post-holder will undertake key activities to ensure MMO information assets are managed in accordance with the General Data Protection Regulation (GDPR), Law Enforcement Directive (LED) and Data Protection Act 2018 and wider organisational and Departmental policies on both data protection, record and information management.
This includes:
supporting good governance and information architecture relating to information and records management
developing strong MMO reporting and escalation mechanisms for information management related issues, including data protection breaches.
providing expert knowledge on data protection and records management within the MMO.
This specialist role will work closely with information security assurance specialists and legal advisors within the MMO and Defra group to ensure IT systems and business processes enable compliance.
MMO is responsible for diverse collection of information assets and operational delivery requires collection, processing and sharing of data with industry and partner organisations both across the UK and internationally.
New regulations and changing business needs require us to continually improve policies, procedures, protocols and agreements that enable us handle personal and operational data in a secure and compliant manner.
Candidate Information Pack

5. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Data Protection, Records and Information Management Specialist
Grade: SEO
Location: Newcastle Upon Tyne
Vacancy Reference: 2401
Salary: £34,588 - £42,038 New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum
Candidate Information Pack

6. Main Duties and Accountabilities
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Data Protection, Records and Information Management Specialist
Grade: SEO
Location: Newcastle upon Tyne
Vacancy Reference: 2401
Salary: £34,588 - £42,038 New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum
Main Duties and Accountabilities
This role sits within the Knowledge and Information Management Team (KIM), in the Business Development and Transformation Directorate (BDT).
The KIM Team supports the MMO Senior Information Risk Owner (Director of BDT) in discharging responsibilities for information risk and leads the MMO’s security, data protection, technology services, information management and business continuity functions.
The post-holder will undertake key activities to ensure MMO information assets are managed in accordance with the General Data Protection Regulation (GDPR), Law Enforcement Directive (LED) and Data Protection Act 2018 and wider organisational and Departmental policies on both data protection, record and information management.
This includes:
supporting good governance and information architecture relating to information and records management
developing strong MMO reporting and escalation mechanisms for information management related issues, including data protection breaches.
Candidate Information Pack

7. Main Duties and Accountabilities
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Job Title: Records and Information Management Specialist
Grade: SEO
Location: Newcastle upon Tyne
Vacancy Reference:
Salary: £34,588 - £42,038 New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum
Main Duties and Accountabilities
providing expert knowledge on data protection and records management within the MMO.  
This specialist role will work closely with information security assurance specialists and legal advisors within the MMO and Defra group to ensure IT systems and business processes enable compliance.
MMO is responsible for diverse collection of information assets and operational delivery requires collection, processing and sharing of data with industry and partner organisations both across the UK and internationally.
New regulations and changing business needs require us to continually improve policies, procedures, protocols and agreements that enable us handle data in a secure and compliant manner.
The post holder will therefore:
play a key role in advising Information Asset Owners (IAOs) to ensure all MMO information assets are recorded and collated centrally
support MMO colleagues, senior stakeholders and the MMO SIRO in identifying, documenting and managing information risks
The post holder will be expected to advice and support operational functions of the MMO. travel may be required to other office locations and London depending on business needs.
lead on the development of all guidance on data protection and records management including relevant policies, training and communications
Candidate Information Pack

8. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Role Criteria
You must have completed UK Further Education or equivalent formal education.
You must show demonstrable experience of working on Data Protection.
Achieved Practitioner Certificate in Data Protection or equivalent
Desirable criteria for this role
University or equivalent vocational qualification in Applied Law or Information/Knowledge Management.
IRM (Information & Record Management Society, UK) Record Management Qualification or similar qualification (e.g. National Archives Training on Record Management)
Any industry standard security practitioner (such as ISO27001) or awareness qualification (CISMP).
Job Title: Data Protection, Records and Information Management Specialist
Grade: SEO
Location: Newcastle upon Tyne
Vacancy Reference: 2401
Salary: £34,588 - £42,038 New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum
Candidate Information Pack

9. Competency Profile The core competencies for this role are
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Person specification
practical experience and expertise in record and information management in a regulatory business environment, ideally in public service
significant experience delivering data protection advice and assurance in a regulatory environment, ideally in public service
an understanding of cyber/IT security as releant to data protection
experience with Microsoft Office 365, Exchange & SharePoint Online and similar office productivity suite tools used for Word processing, and record storage
good judgement, and to demonstrate the use of evidence and knowledge to inform their decisions or when providing opinions or advice to others
excellent communication skills and ability to influence at the most senior levels of management
an appreciation of technical (IT/non-IT) personal data security approach and standards that are applied widely such as PCI-DSS would be advantageous
Competency Profile The core competencies for this role are
• Changing and Improving
• Collaborating and Partnering
• Managing a Quality Service
For further information on the MMO competency framework please visit GOV.UK
Job Title: Data Protection, Records and Information Management Specialist
Grade: SEO
Location: Newcastle Upon Tyne
Vacancy Reference: 2401
Salary: £34,588 - £42,038 New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum
Candidate Information Pack

10. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
How to Apply
All of our jobs are advertised on the Civil Service Jobs website.
You must download and complete a copy of the MMO CV Template as part of your application. This should
then be attached to your application.
Please note:- Your application will not be sifted if you do not use the standard MMO CV Template.
Once the vacancy has closed, you will be ed a unique link to enable you to complete the Civil Service
Judgement Test. You will have 5 days to complete the test.
Sift and Interviews
Applications will be sifted using your Civil Service Judgement Test Score, and your CV to establish whether
you meet the essential criteria.
Please note:- Feedback will not be given at sift stage.
The interview will consist of a 10 minute presentation (topic to be confirmed in invite to interview) followed by
a 1 hour 15 min competency and technical interview.
Further Information
If you have any questions about applying for this role please contact:
Name: Anjan Pakhira
Tel:
Candidate Information Pack

11. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Indicative Timeline
Please note these dates are only indicative at this stage and could be subject to change.
If you are unable to meet these timeframes, please let us know by contacting;
Anjan Pakhira
Tel:
Week commencing
8 July 2018
Anticipated start date
Week commencing
10 June 2019
Week commencing
3 June 2019
Outcome
Interviews
20 May – 29 May 2019
Sift period*
19 May 2019
Closing date
April 2019
July 2018
Interviews will take place at .
* The sift will include an online situational judgement test as an initial sift, links to the test will be sent via .
Candidate Information Pack

12. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Appointment Term:
Location:
Working Arrangements:
Salary Range:
Pension:
12 months (with a possibility of permanency)
Newcastle Upon Tyne
Full time, Part time, flexible working arrangements.
With competitive maternity, paternity and parental leave we also recognise the importance of a good work-life balance and offer flexible working and a family friendly approach to work.
£34,588 – £42,038
New entrants to the Civil Service will start on the salary band minimum.
Existing Civil Servants applying on level transfer will transfer in on their current salary providing it is within the salary range. If you are on a lower salary then you will transfer in on the salary range minimum. Existing Civil Servants applying on promotion will transfer in on the salary range minimum.
There is no pay progression within the bands.
Your pension is a valuable part of your total reward package where:
The employer makes a significant contribution to the cost of your pension.
Your contributions come out of your salary before any tax is taken. This means, if you pay tax, your take-home pay will not be reduced by the full amount of your contribution; and
Your pension will continue to provide valuable benefits for you and your family if you are too ill to continue to work or die before you retire. For more information, visit
Candidate Information Pack

13. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Leave Allowance:
Training and Development:
Other Benefits:
30 days (pro-rated for part time staff), 10 and a half day’s public and privilege holidays and flexible working.
We are committed to investing in our staff and offer a range of work based training and qualifications, coaching and mentoring opportunities and a guaranteed five days of learning a year.
Childcare - the Civil Service recognises that many staff balance working lives with the demands of a family life and offers support with childcare and holiday play schemes costs by providing childcare vouchers for staff who meet the eligibility criteria.
Special leave.
Sick pay.
Salary advances.
Interest free season ticket and bicycle loans.
Defra discount scheme.
Employee Assistance Programme.
Eye care.
Trade Unions.
Mediation service.
Volunteering.
Staff networking pages.
Some sites also offer onsite facilities including fitness centres and staff canteens.
Candidate Information Pack

14. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Eligibility:
Nationality:
Reserved for UK Nationals:
This post is advertised to suitably qualified people in the external market, and to existing Civil Servants and those in accredited Non Departmental Public Bodies.
All jobs listed in our current vacancies are open to:
EC nationals
members of the Commonwealth, European Economic Area (EEA) and certain non-EEA family members
Candidates from the Commonwealth must be free from any restrictions to reside and take up employment in the UK.
As part of our selection process, successful candidates will be asked to provide, in confidence, evidence of entitlement to work in the UK and to provide references for your character and health. We will usually ask for documentary evidence of your nationality and other personal details to enable us to start taking up references, health and security clearance checks. We will tell you what you need to bring with you if you are invited to attend an assessment centre.
Certain posts, notably those concerned with security and intelligence, might be reserved for British citizens, but this will not normally prevent access to a wide range of developmental opportunities within the Civil Service.
This is not a reserved post.
Candidate Information Pack

15. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Security Clearance:
Conflicts of interest:
Pre-employment checks will be undertaken in accordance with the HM Government Baseline Personnel Security Standard (BPSS). The BPSS comprises verification of four main elements:
Identity
employment history for the last three years
nationality and immigration status, including the right to work
criminal records check for unspent convictions also known as a Disclosure and Barring Service (DBS) checks.
In some circumstances enhanced checks may also be required however candidates will be advised if this is the case.
Additionally, successful candidates are required to give a reasonable account of any significant periods (six months or more in the past three years) of time spent abroad.
The DBS checks are designed to provide clarity on any unspent convictions and therefore the provisions of the Rehabilitation of Offenders Act (1974) apply.
Candidates must note the requirement to declare any interests they may have that might cause questions to be raised about their approach to the business of the Department. They are required to declare any relevant business interests, shareholdings, positions of authority, retainers, consultancy arrangements or other connections with commercial, public or voluntary bodies, both for themselves and for their spouses/partners. The successful candidate will be required to give up any conflicting interests and his/her other business and financial interests may be published.
Candidate Information Pack

16. Candidate Information Pack
Welcome
Background
Vacancy
Process
Timeline
T’s & C’s
Equality and Diversity:
Civil Service Code:
The Marine Management Organisation is committed to being an equal opportunities employer. We value and welcome diversity. We aim to develop all our staff to enable them to make a full contribution to meeting the Department's objectives, and to fulfil their own potential on merit. We will not tolerate harassment or other unfair discrimination on grounds of sex, marital status, race, colour, nationality, ethnic origin, disability, age, religion or sexual orientation. We will promote and support the use of a range of flexible working patterns to enable staff to balance home and work responsibilities; and we will treat people fairly irrespective of their working arrangements.
Under the terms of the Equality Act 2010, we are legally required to consider making reasonable adjustments to ensure that disabled people are not disadvantaged in the recruitment and selection process. We are therefore committed to meeting, wherever possible, any needs you specify in your application. We will also consider any reasonable adjustments under the terms of the Act to enable any applicant with a
disability (as defined under the Act) to meet the requirements of the post.
We offer a Guaranteed Interview Scheme for people with disabilities (as defined by the Equality Act 2010) who meet the minimum criteria for appointment.
All civil servants are subject to the provisions of the Civil Service Code that details the
Civil Service values, standards of behaviour and rights and responsibilities.
For further information, visit GOV.UK.
Candidate Information Pack