1. WPA RACE ORGANISERS’ WORKSHOP Saturday 18 May 2019
The Role of WPA re Technical Officials Suppliers Equipment Fees Fines

2. WPA and TOs Minimum of 5 TOs for a road race
2 Refs
2 Timekeepers
1 Results Official
Larger events require more Tos
Split finishes for 1200 in 10km and 2500 in others
Multiple distances on the day (Some may be shared)
The Referees may not come from the Club
But Results Officials and technically even Timekeepers may
WPA allocates TOs twice a year
February to July & August to January
Changes managed by WPA TO Committee (typically Kevin Harlock)
TOs are paid by the Club
Post event reports
Immediate participants and serious medical report
Full report within two weeks
Other Mandated Officials
Medical, Course Measurer, Safety Officer,

3. Proven Suppliers List WPA has a list of proven suppliers
It is far from exhaustive
Preferential rates and discounts have not been negotiated, that is up to the clubs
It is in fact really only a guideline for new Organisers
Speak to other Clubs for their ideas and sources

4. Equipment held by WPA Harold Johannes at equipment@wpathletics. co
Equipment held by WPA Harold Johannes at Available for free. Damages or losses will be charged for. Book a week or two in advance and return next working day after the event
Equipment 1
Kilometre boards 11
Finishing Sachets 2
Result boards: 12
Temporary license box 3
Stands for result boards 13
WPA Arch 4
Bibs 14
Blower 5
Flags 15
Generator 6
Cones 16
Gazebo 7
Do not litter signs 17
Iron pegs 8
Warning…Runners ahead signs 18
WPA Start banner 9
Direction Arrows 19
WPA Finish banner 10
Litter boxes 20
Orange fencing

5. More Items Available from WPA Unfortunately the following are not free Order from the office means Pearl Schouw at
Item
Source 21
Race entry cards (R0.20 each)
Order from the office 22
Bank Bags (R15 per 100 23
Safety Pins (R115 per box of 1000) 24
Timing clocks (R100 )
Supplied by time keepers (Kevin/Frikkie/Mandy) 25
Finishing Sachets (R2.00 for lost ones)
Supplied by time keepers
(Kevin Harlock)

6. Licence Fees Licences Temporary Licence fees Senior R140/Junior R30
<13km Snr R40 [Club earns R5]/Jnr R25 [R10]
13+ to 20km R50 [R10]
20+ to 35km R60 [R10]
35+ to 42,2km R70 [R10]
42,2+ in consultation with WPA
[Incentive to sell temps]

7. Road Running Entry Fees
0 t0 13km Jnr R50 Snr R70
13,1 to 20km R90
20,1 to 27km R110
27,1 to 35km R130
R35,1 to 49km R170
49,1 + in consultation with WPA (RRC)
Clubs may charge less
Clubs may also apply for exemption if they can show that they will honestly not break even.
Excessive prize money, non-discetionary donations, need to make large profits should not be transferred to the runners.

8. Fines TRANSGRESSION All Events CLUB FINES
CLUB FINES
Race Entry Form/Flyer not submitted for approval
R600-00
Use of race numbers without permission
R500-00
Race Cancellation MORE than 6 months before date.
10 x Entry Fee
Race Cancellation LESS than 6 months before date
15 x Entry Fee
Lack of Water
R300 per 1000 athletes per table plus R150 per table short
Short / Long Course due to organiser error
Bad Finish
Poor Marshalling
Poor Entry tables
Late Results (in excess of 3 weeks)
Failure to appoint qualified medical assistance with all necessary emergency equipment. R
Insufficient toilets
R500 per toilet less than 1 per 100 budgeted athletes
Failure to implement litter policy
Failure to clean route (club)
R500 for first offence
Failure to use a registered course measurer
2x Equivalent payment to WPA appointing the official
Failure to use registered technical officials
Charging in excess of the stipulated maximum race entry fees
The difference in income between the fee charged and the fee allowed
Awarding less than 15% of income of entry fees as prize money
The difference between the prize money awarded and 15% of entry fees based on number of participants from the previous year
ATHLETE FINES
Failure to display two numbers
2x Temp licence fee for first offence
Littering (individual)
Warning for first offence
R500 for second offence
Running without entering
2x Entry fee for a first offence plus disciplinary action by club.
Disciplinary action by WPA on 2nd offence.