1. Local Mileage Reimbursement Training
Payroll Services
Local Mileage Reimbursement Training

2. Completing Required Travel Forms
Always download forms from CCSD Intranet Support Site:
All forms should be TYPED
6-digit Employee ID # should be on all
travel documents
All signatures should be signed in ink
other than black
County-funded trips-
Originals routed to Payroll Services
Copies kept for your records
Student Activity-funded trips-
All documents maintained at school

3. Local Travel: Mileage, Parking & Tolls
FS-156 Employee Expense Statement for Local Travel Reimbursement
Use this form on a daily basis to calculate the mileage traveled between District schools/facilities.
The FS-156 is also used for mileage and parking reimbursements incurred for local travel to non-CCSD facilities, i.e. one-day conferences
County policy requires that travelers submit expenses substantiating the amount, date, use and business purpose of expenses, within 30 calendar days after completion of the trip or event.
The FS-156 form must have applicable GL Account indicated.
Expenses submitted more than 60 calendar days after completion of the trip or event, will be included in the traveler’s IRS Form W-2 as taxable income per IRS regulations.

4. FS-156 Employee Expense Statement Local Travel Reimbursement
Use to request reimbursement for local mileage, parking and toll expenses
Mileage Calculator located on Form Bank
MapQuest good resource for calculating mileage
Ensure GL Account and signatures completed

5. Local Travel Reimbursement: FS- 156
Form should be completed and signed by the employee at the end of a specific trip or at the end of each month
Form must be submitted to the employee's Principal or Department Head for review and approval before it is submitted to Payroll Services for reimbursement
Applicable funding area or department must also review and approve all travel expense reimbursements prior to sending request to Payroll Services
Forms not properly completed and/or approved will be returned to the approving supervisor, thereby, delaying reimbursement to the employee
Student Activity Fund reimbursements: Principals approve all FS-156's when reimbursement is made from Student Activity Funds. It is then submitted to the Local School Bookkeeper for reimbursement.

6. Travel Resources

7. Contacts for Travel Procedures
Primary Contact:
Payroll Travel Representative
Additional Contacts:
Rhonda Elsberry, Payroll Accountant or
Kim Coonfield, Manager, Payroll Services or