1. Data Pipeline Town Hall July 11, 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Summer Town Hall Calendar RITS/EDIS End of Year Graduation Guidelines Special Education EOY Special Education Discipline Student October School Discipline and Attendance Teacher Student Data Link

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency
Interchanges
Student
Special Education IEP
Special Education Discipline

10. Open Data Pipeline Collections
8/17/2019
Open Data Pipeline Collections
Snapshots
End of Year
Special Education Discipline
Special Education EOY
Coming Soon

11. Summer Town Hall Calendar

12. Town Hall Summer Calendar
In the months of June, July, and August, Town Hall will meet every other Thursday.
Here are the remaining summer Town Hall dates:
July 25th
August 8th and 22nd

13. RITS/EDIS

14. RITS/EDIS TRAINING The new and improved RITS/EDIS System went live on
July 1, 2019!
We have had a few items that needed to be addressed; we are working on them just as quickly as possible.
Thank you for your patience and understanding as we work to perfect both the RITS and EDIS Systems.
Please continue to or call with items that are not working as they should. If you need to include PII please use Syncplicity or give me a call.

15. RITS/EDIS TRAINING
We have tried to accommodate all RITS/EDIS Users by traveling to nine sections of the state of Colorado
Tuesday, August 13, Yuma School District - Training from 9-12
Thursday, August 15, Meeker School District - Training 1-4
Friday, August 16, 2019 – Montrose School District – Training 9-12
Monday, August 19, 2019 – Jefferson County School District – Training 9-12
Tuesday, August 20, 2019 – Poudre School District – Training 8:30 – 11:30
Wednesday, August 21, 2019 – Archuleta School District – Training 1-4
Thursday, August 22, 2019 – Academy 20 School District – Training 1-4
Thursday, August 29, 2019 – Eads School District – Training 1-4
Friday, August 30, 2019 – Kim Reorganized School District – Training 9-12

16. The need to modernize and update the RITS/EDIS System New Reports
RITS/EDIS TRAINING
What will be covered in this training:
The need to modernize and update the RITS/EDIS System
New Reports
Ways to acquire a SASID/EDID
New Suffix Field
RITS/EDIS READ
RITS/EDIS Batch
New look and feel

17. RITS/EDIS TRAINING
SIGNING UP FOR TRAINING To sign up for the RITS/EDIS Training please go to the following link:

18. Looking forward to seeing you in August!
RITS/EDIS TRAINING
Please contact me should you have difficulty registering for the training or have any questions.
Looking forward to seeing you in August!
Debbie Puccetti
RITS/EDIS Consultant

19. Student End of Year

20. Thank you for working on the End of Year Collection!
Student End of Year
Thank you for working on the End of Year Collection!
Best Practices for EOY Data Cleaning:
Clear interchange errors (Target Date: June 27th)
Take a snapshot and review snapshot errors
Clear snapshot errors (Target Date: July 25th)
The target dates are recommended dates – having an error free EOY snapshot saves you lots of effort as the next school year gets started.
Reminder - students have until August 31st to complete graduation requirements for the school year.

21. Student End of Year
Best Practice for uploading interchange files:
Wait for a confirmation from Data Pipeline
The will show you the number of errors in your upload
You’ll want to resolve ALL errors in your interchange files
Check your error reports
Upload files in the correct order, otherwise you will get unnecessary errors
Upload Student Demographic File
Upload Student School Association File
Upload Advanced Course Completion File
Duncan Anderson

22. New Exit Codes for Concurrent Enrollment Students
Student End of Year
New Exit Codes for Concurrent Enrollment Students
23 - previous graduate did not complete a postsecondary program
24 - previous graduate completed postsecondary program
96 - graduated and completed a postsecondary program
Remember to use the retention code of ‘2’ for 12th Graders being retained for P-Tech and ASCENT. This coding ensures they are included in your 4-year graduation cohort rate.

23. Student End of Year
Clarification Regarding Adjustment Date Adjustment Year – The adjustment year must match the year in the Exit Withdraw Date for the Exit Withdraw Type being adjusted. The adjustment year cannot be in the currently reported school year. Enter a four-digit year. Do not enter an eight-digit school year.

24. Student End of Year 2018-2019 Online Resources
Errors on the interchange level?
Errors on the snapshot level?
Trainings
Training Materials:
If you would like a more detailed walkthrough of the EOY process or have specific questions, please contact Amanda to schedule individualized training.

25. Graduation Guidelines

26. Graduation Guidelines
Districts have the authority to adapt the college and career demonstrations necessary to earn a standard high school diploma to accommodate for: English learners, gifted students and student with disabilities.

27. Graduation Guidelines Data Collection
A required collection starting the school year.
The Graduation Guidelines is a separate interchange file.
Districts are required to enter one passing score for English and one passing score for Math.
The file layout mirrors the Graduation Guidelines menu and is available on the Student Interchange web page at .
CDE reports would assist districts in meeting the graduation guidelines requirements.
Amanda Callinan: ,

28. Special Education EOY

29. Special Education EOY Important Dates
July
September
Wednesday July 10: Date to have Special Education IEP Interchange errors resolved and at least one Special Education EOY Snapshot created
Wednesday September 4: All exception requests received by CDE
Tuesday September 10: Complete Snapshot! All interchange and snapshot errors resolved
Sept Sept. 13: Initial Report Review
Friday September 13: Complete Snapshot – any necessary changes made and errors resolved
Sept. 16- Sept. 24: Cross LEA Validation
Tuesday Sept. 24: All duplicates resolved and complete error-free snapshot
Sept. 24 – Oct. 1: Final Report Review
Wednesday Oct. 2: Final Submission and Reports Due to CDE
Special Education EOY - Lindsey Heitman - (303)

30. Special Education EOY- Snapshot issue and IEP file issue
Snapshot is turned off. Those that ran one yesterday and today are still running and they are going to let them finish in order to monitor the problem
IEP files are not uploading for some reason as of yesterday around 3:00
Apologies and thank you for your patience!
Special Education EOY - Lindsey Heitman - (303)

31. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s! Thank you. 
Resources
Special Education IEP Interchange:
Special Education EOY Snapshot:

32. Special Education Discipline

33. Special Education Discipline Important Dates
July
August
Wednesday July 10: Date to have Discipline Action Interchange (DIS role) and Special Education IEP Interchange (SPE role) errors resolved
Thursday August 15: All exception requests received by CDE
Thursday August 22: Complete Snapshot! All interchange and snapshot errors resolved
Aug. 22- Aug. 29: Report Review
August 29: Final Submission and Reports due
**Be sure you’ve created a snapshot as of June 5th or after

34. Special Education Discipline Resources
Resources posted: Special Education Discipline Interchange: Special Education Discipline Snapshot:
Questions?
Contact: Lindsey Heitman
(303)

35. Student October

36. Student October
With the passing of the new full-day kindergarten legislation (HB and HB ) districts have had a lot of questions regarding Student October Coding so here’s the guidance so far.
If a student or students will be enrolled in a full-day kindergarten program then you would want to use the 80 funding code.  If they will be enrolled in a part-day program then they will still be coded to 82.  Some districts still plan to maintain half-day options so those students will be funded at the .58 rate.  If your district is transitioning to all full-day then the 80 code is appropriate.

37. Student October
CDE has sent informational letters to superintendents, fiscal leads, and Colorado Preschool Program (CPP) directors regarding implementation actions needed with respect to House Bill and House Bill HB provides funding for full-day kindergarten should districts choose to offer it, and HB provides $25 million in formula based- grants related to conducting full-day kindergarten or preschool education programs.
ECARE positions that have been used to fund full-day kindergarten will now be used to provide preschool for additional at-risk preschoolers.

38. Student October
ECARE
Can districts use two ECARE slots for full day preschool? Yes, this is an old rule.
Can districts use one CPP and one ECARE slot for full day preschool? Yes, this is a new addition as of this year.
Can districts use their own funding for half of full day preschool and then either a CPP or ECARE slot for the other half a day of preschool to make it a full day? Yes, as long as they don’t charge families funded by CPP for that 2.5 hour (half-day) position. This can be AM or PM but CPP is free for those that qualify. If they do not have a funded position to make a full-day (CPP+CPP, CPP+IEP, CPP+ECARE, ECARE+ECARE), it’s up to the district if they want to fund a full-day of preschool and how they want to fund it. Sometimes districts just offer the half-day with no option for a full.
Funding code 83 for 007 grade level will be closed but funding code 83 will be left open for 004 grade level preschool.   

39. Student October
For Full Day Kinder Only (grade level 007)
Funding code 83 is closing as is funding code 81
Adding funding codes 80, 91, 92
For grade levels 006 and 007 for Colorado Preschool Program (CPP)
Funding codes 83 and 89 are closing

40. Student October
Questions For questions regarding CPP and ECARE, please contact Heidi McCaslin at or For questions regarding funding, please contact Tim Kahle at or

41. Student October Student October Trainings Now Scheduled!!!
You can check out the Student October Training Schedule at:
*Please note that this year in addition to the webinar trainings there will be in-person EL trainings in conjunction with CDE’s office of Culturally and Linguistically Diverse Education which we highly encourage you to attend along with your EL counterparts.  To register for these trainings go to: For registration questions you can contact Doris Brock-Nguyen at the following: Phone: ,
 Here’s a brief description of the in-person trainings:
The Culturally and Linguistically Diverse Education and Data Services offices at CDE are teaming up to offer full-day training sessions in August to assist with the identification procedures and Student October Count coding of English learners (ELs). The WIDA Screener, and English proficiency assessment, is given to new district students in grades to help educators identify EL students.  This training offered by CDE will allow participants to prepare for WIDA’s certification requirement for administering and scoring the WIDA Screener. This training will also include EL coding instructions to help ensure that districts receive the correct funding amount and have the data for accountability purposes. Participants will review Data Pipeline and COGNOS reports for accuracy and will be able to address common problems and questions that appear in both the Student Demographic and Student School Association files.
**Please note you only need to register for the in-person trainings but not for the webinar trainings listed on the training schedule. 

42. Student October
Audit Trainings Now Scheduled!!! Webinar: Student October Count Audit Resource Guide Overview of Changes/Updates for 2019 When: Tuesday, August 6, 2019 (10:00am-10:45am) Thursday, September 12, 2019 (1:00pm-1:45pm) Webinar: Introduction to Funding and Audit Documentation Requirements Wednesday, August 7, 2019 (1:00pm-3:00pm) Tuesday, September 10, 2019 (10:00am-12:00pm)

43. There is now an updated 2019-2020 Audit Resource Guide
Student October
There is now an updated Audit Resource Guide
It’s highly recommended that when submitting data for Student October Count that this guide is referenced. Among other things, it contains information on what is allowable, what documentation is needed and so forth. It can be found at:  

44. Additional Student October Count Resources
The Student October Timeline at: 
*Please note that the official count day is October 2nd this year!
The Student October Snapshot File Layout at:  ilelayout
The student interchanges will be opening in mid-July. For resources and file layouts please go to: 

45. Additional Student October Count Resources
Also, the Title I team has put together a handy fact sheet on Title I for those of you who would like more information about that program here at:  efactsheet
You can also visit the Title I interchange page for more resources: 

46. Student Discipline and Attendance

47. https://www.surveymonkey.com/r/6V5BS8P Status
Thank you to finishing the data collection!
Please provide feedback in the SDA Survey at:
(will also be ed to the SDA Respondents)
Additional Questions/Comments:
please contact Annette at or

48. 2019-2020 Collection Updates Reminder
Discipline by Action file:
Addition of SASID/LASID field. This is OPTIONAL and for LEA purposes only to assist with reporting (one record per sasid/lasid)
Discipline by Student Demographic file:
Firearm (GFSA) file:
Attendance file:
No longer included in SDA- will be a student-level snapshot
School Discipline and Attendance – Anette Severson – (303)

49. 2019-2020 Updates Attendance Data
Attendance Data File will no longer be included in SDA
Instead, there will be a new Attendance Snapshot
Attendance data fields are being added to the Student School Association file to accommodate new snapshot:
6 new fields: Total Days Attended, Total Days Excused, Total Days Unexcused, Total Possible Attendance Days, Total Days Missed Due to Out of School Suspensions, and Habitually Truant Status
Attendance information will be reported per student record, as opposed to aggregated at student demographics level
Student School Association file updated and posted at:
New Attendance Data Snapshot layout posted at:

50. Teacher Student Data Link (TSDL)

51. Thank you to finishing the data collection!
Status
Thank you to finishing the data collection!
If you completed it, please provide feedback in the TSDL survey at:
(will also be ed to the completed TSDL Respondents)
Additional Questions/Comments:
please contact Annette at or

52. 2019-2020 Collection Updates Reminder
TSDL Interchange will open this fall
All districts are required to report TSDL data for students in grades 6 – 12 only
File layouts are posted and available at:
Teacher Student Data Link– Anette Severson – (303)

53. Thank You
Next Town Hall:
Thursday, July 25, a.m.-10 a.m.