1. Part 2 County of Ventura Emergency Action Plan
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 (left mouse click here) Welcome to the County of Ventura’s Emergency Preparedness Training.
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2. SEAP Training Course
This training is being provided to all (Insert Agency) employees located in the (Insert building and or floor) to inform you of the specific information you will need in the event of an emergency.
Please pay close attention.
Your safety and survival is our GOAL!

3. Topics Regulations Support Staff Roles & Responsibilities
Evacuation Route – Map Locations
Emergency Assembly Area
Emergency Kit Supplies
Resource Contact Information
Emergency Broadcast Information
SEAP Location
Summary
Questions?
Quiz
Topics we will cover are…..
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4. Regulations
The County of Ventura is obligated to meet regulations set by the Occupational Safety and Health Administration (OSHA) which are outlined in the Code of Federal Regulations (CFR) Title 29 (Subpart L, ).
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Ventura County is obligated to meet specific regulations set for emergency preparation by the Occupational Safety and Health Administration (OSHA) which are outlined in the Code of Federal Regulations (CFR).
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5. Roles & Responsibilities
Support Staff
Emergency
Plan
Roles & Responsibilities
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Each building has specific duties and information regarding who, when and where to report during an emergency. Each department/division in the building will be required to appoint someone to fill the following roles....
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6. The Building Coordinator
Reviews each Departments’ Building Emergency Plans (BEP)
Coordinates evacuation education training
Serves as the communication liaison between Agencies and building occupants
The Building Coordinator.
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The Building Coordinator reviews each Departments’ Building Emergency Plan and retains a copy to be used by emergency responders.
Coordinates evacuation education for all building occupants.
In addition, he or she serves as the communication liaison between service agencies and building occupants during an emergency or disaster.
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7. Building Coordinator’s Contact Information
Building Name: (Insert Name)
Building Coordinator: (Insert Name and location)
Building Coordinator’s Contact Information: (Insert phone numbers and address)
 (left mouse click here) Everyone should know the name of their building and their Building Coordinator...
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Your Building Name: (Insert your building name here, e.g., Hall of Justice, Administrative Building, etc.)
Your Building Coordinator: (Insert your Building Coordinator here)
The Building Coordinator’s Address: (Insert your Building Coordinator’s address or location here)
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8. Alternate Building Coordinator’s Contact Information
Alternate Building Coordinator: (Insert Name and location)
Alternate Building Coordinator’s Address:
(Insert contact information)
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There is also an Alternate Building Coordinator. He or she has the same responsibilities as the Building Coordinator.
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Your Alternate Building Coordinator: (Insert Alternate Building Coordinator name)
Alternate Building Coordinator’s Address: (Insert Alternate Building Coordinator address)
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9. Additional Support Staff Roles & Responsibilities
Assembly Area Runner
Evacuation Guide
Assembly Area Coordinator
Evacuation Manager
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Additional responsibilities are given to your
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Each Agency/Department will assign individual staff members for these positions as needed. They will each have different tasks and responsibilities that they need to perform. These positions are extremely important and invaluable during an emergency situation.
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Employee

10. Evacuation Guide Assist with a building evacuation during an emergency
Alert other occupants on their way out of the building
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The Evacuation Guide is a building occupant assigned to assist with a building evacuation during an emergency.
The Evacuation Guide is responsible for alerting other occupants on their way out of the building.
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Evacuation Guide: Insert Name(s) & Phone #’s

11. Assembly Area Coordinator (AAC)
Takes roll at the Emergency Assembly Area
Determines if workers are missing
Reports to the Evacuation Manager
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The Assembly Area Coordinator (AAC) is assigned to take roll at the Emergency Assembly Area (EAA) after a building evacuation.
The AAC determines if workers are missing
(It is recommended that the AAC have a list of the current personnel along with a contact list of relatives and/or friends to be called, if needed, during an emergency situation.)
Then the AAC reports the information to the Evacuation Manager at the Facility Incident Command Center. The Evacuation Manager will then summon safety personnel for search and rescue, if necessary.
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Assembly Area Coordinator: Insert name & phone #

12. Assembly Area Runner Assists the AAC
Takes critical information back and forth
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The Runner assists the Assembly Area Coordinator (AAC)
The AAC will notify the Assembly Area Runner of the status of the evacuation and attendance information. The Runner then takes the information to the Assembly Area Coordinator located at the Facility Incident Command Center. He awaits further instruction/information to be sent back to the AAC.
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Assembly Area Runner: Insert name & phone number

13. Evacuation Manager Manages Facility Incident Command Center Red Flag
Interfaces with Emergency Responders
Command
Center
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The Evacuation Manager manages the Facility Incident Command Center by coordinating the emergency responder activities and information from the emergency relaying responders to the AAC(s) and others.
The Evacuation Manager establishes the location of the Facility Incident Command Center by placing a RED FLAG on the table.
The Evacuation Manager continues to interface with emergency responders on the status of the emergency and then by notifying the AACs of the status.
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Evacuation Manager: Insert name & phone number

14. Employee Responsibility
I need to
remember
this stuff!
How to act
What to do
Where to go
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It is important to know how to respond during an emergency situation. Not all emergencies require the same response.
It is also important to know what your responsibilities are as an employee such as how to act, what to do and where to go.
In this training, you will learn the tools you will need in order to be safe and prepared for an emergency situation.
Remember, preparation is the key to any emergency situation…...
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15. Evacuation Route - Map Locations
Base of Stairways
Elevator Landings
Inside public doors
Evacuation diagrams are important because they provide everyone with a verbal and visual layout of reporting areas and evacuation routes. They also contain information regarding fire alarm and fire extinguisher locations.
Evacuation diagrams are required to be posted throughout the building, at ………...
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16. Insert an Evacuation map for your building or use sample provided
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Discuss and familiarize the evacuation routes, location of extinguishers, pull stations, Evac chairs, e-phones etc.
Insert an Evacuation map for your building or use sample provided

17. Emergency Assembly Area (EAA)
Pre-designated safe location
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Your Emergency Assembly Area (EAA) is a pre-designated safe location away from the building where employees from your agency/department assemble after vacating a building. Report to the Assembly Area Coordinator (AAC) upon arrival.
NOTE: It is important that all personnel be accounted for.
Each individual department or agency has their own pre-designated assembly area. Your pre-designated area is located…
(Fill in your EAA location according to your BEP)
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18. Emergency Assembly Area
Hall of
Administration
Hall of Justice
Service Building N
Victoria Avenue
Hill Street
Parking
Lot A
Lot B
Lot C
Lot E
Lot F
PERMIT REQUIRED FOR PARKING
Webster Street
101 Freeway
Designed by Wendy M. Stanfel March 1999
Drag X
To EAA
Location
For Your
Building
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Insert a map of your Emergency Assembly Area if possible on this slide. If not, provide a copy of the diagram of your EAA to everyone with specific information pertaining to your department’s EAA location.
Emergency Assembly Area location information is also available to you in your Building Emergency Plan on page _____ (Fill in according to your own Building Emergency Plan).
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19. Emergency Kit Supplies
Three day supply of drinking water, food
Flashlight
Extra batteries
Radio
Blankets
First Aid Supplies
Duct Tape
Matches
Each Department Safety Coordinator should have an emergency preparedness kit available, containing….
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 (left mouse click here) drinking water, food, flashlight and extra batteries, a radio, blankets, first aid ....etc.
Be sure it is in a easy to carry container and to take it with you to the EAA when evacuating the building.
Refer to your BEP for an extended list of required supplies.

20. Resource Contact Information
Life-Threatening Emergency Numbers:
Public Phone Dial: 911
County Phone Dial: 8-911
Non-Life-Threatening Emergency Numbers:
Department Phone #
GSA Security
Environmental Health & Safety (RMA)
GSA Maintenance
HMAP Emergency Response Service (Hazardous Materials)

21. Emergency Broadcast Information
Emergency Alert System Information Number
KVEN Radio Station AM
KHAY Radio Station FM
KMLA Radio Station (Spanish) FM

22. Building Emergency Plan is located __Insert location__ for review

23. Summary Thank you... thank you very much! Summary
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In summary, prepare occupants in your building ahead of time for emergency evacuations.
Know your building and your evacuation routes.
Be aware of the needs of people with disabilities .
Pay attention during evacuation drills and participate.
Be PREPARED, Not SCARED
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24. Questions?  (left mouse click here) GRAPHIC- Turn page.
This course will instruct you on the proper procedures to take in the event of an emergency.
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25. Review Quiz Part 1 (Give out quiz & collect at end)
Who is the Assembly Area Coordinator?
What is the “All Clear” sign?
Where do you go when you evacuate your building?
What is the employee’s responsibility?
Review Quiz Part 1 (Give out quiz & collect at end)
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Q: Who is the Assembly Area Coordinator?
A: The person who takes roll call at the Emergency Assembly Area.
Q: What is the “All Clear” sign?
A: A green flag.
Q: Where do you go when you evacuate your building?
A: To the Emergency Assembly Area.
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26. Review Quiz Part 2 (Give out quiz & collect at end)
In what situation do you check closed doors for heat?
What “method” do you use during an earthquake?
When do you NOT use your cell phone in an emergency?
Name 3 kinds of information that can be found on the Evacuation Map?
Review Quiz Part 2 (Give out quiz & collect at end)
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Q: In what situation do you check closed doors for heat?
A: When evacuating a building during a fire.
Q: What “method” do you use during an earthquake?
A: “Duck & Cover”
Q: When do you not use your cell phone in an emergency?
A: When there is a bomb threat.
Q: Name 3 kinds of information that can be found on the Evacuation Map
A: Routes, Location of extinguishers, Pull Stations, Defibulator, E-Phones.
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27. This Concludes the Building Emergency Plan Training
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Pick up your Certificate of Completion

28. Brought to you by: General Services Agency Special Services Division
GSA
Brought to you by: General Services Agency Special Services Division
If you have questions or need additional information, contact your Supervisor, your Building Coordinator or
GSA Special Services/Security.
The End!