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The Emergency Food Assistance Program (TEFAP)
Cindy O’Brien, Program Manager May 2019
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What will I learn today/ Why am I here?
What TEFAP is FNS/DHS/Food Bank/Agency roles Funding Distribution Home Consumption Prepared meals Agency Responsibilities
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What is TEFAP? Program provided through the United States Department of Agriculture (USDA) USDA/FNS DHS Food Bank Agency Participant Supplements the diets of eligible recipients by providing foods at no cost
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Entitlement Funds DHS receives food purchasing and administrative funds Based on a formula of the number of people unemployed and the number of people below the poverty level DHS provides administrative funds to food banks Helps offset costs of receiving, storing and distributing product Helps keep shared maintenance costs low
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FFY19 Entitlement (full year):
1.12 million in administrative funds 1.85 million in entitlement foods FFY19 Bonus (partial year) 2.7 million in bonus foods (dollars) Most funding happens at end of FFY No administrative funding Trade Mitigation – this year only 4.86 million: Jan – June 2019 Some administrative funding
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Distribution Exclusively to Needy Persons through:
Household Consumption Eligibility requirements Prepared Meals Assumed to meet all eligibility requirements Agency assumes responsibility
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Household Consumption
Pantry distribution Self-declared eligibility Income Residency Household size Attest once per year Subsequent access documented
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TEFAP Application Two page application
Only document needed to receive TEFAP Additional information cannot be required Example: Proof of ID, address Must be clear HH is eligible for food if meet requirements and signs form Do not alter the form in any way
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TEFAP Eligibility Form
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Prepared Meals No income guidelines for recipients
Agency must demonstrate: Serve a predominantly needy population Predominantly = at least 51% Needy = 185% of poverty level
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Predominantly Needy No one way to demonstrate
Recipient may not be asked to provide income solely for this purpose One example: The socioeconomic data of the area where agency is located, or draws recipients
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Distribution Post hours of operation
Only provide to eligible participants Must distribute foods in original packaging No distribution after the BIUB date 21 day rule May not sell, exchange or use for personal gain
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Must allow proxy distribution
Donation jars may not be present during distribution Cannot require recipients to: Participate in any activity Become a member of an organization Need written permission to: Dispose of USDA foods Redistribute foods to another agency
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Storage Distribute within 5 months of receipt Do not stockpile product
Follow general requirements Required temperature ranges Food off floor Out from the wall Away from cleaning products Clean, organized area
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Civil Rights Protected classes:
Race, color, national origin, sex, disability, age, retaliation Post one “And Justice for All” poster in prominent location Complete Civil Rights training Orientation Annually thereafter
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Civil Rights Include the USDA nondiscrimination statement on:
All agency resources used to inform the public Website (either the full statement or a link) Know agency complaint process
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Religious/Faith Based Organizations
Post “Written Notice of Referral Rights” Placement next to AJFA poster is encouraged Provide referral letter to other services upon request Obtain both forms from food bank
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Record Retention Three years (plus current year) What is needed:
Federal Fiscal year (Oct – Sept) What is needed: TEFAP form Subsequent access Food Orders Civil Rights Referral letters All things related to distribution
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Review and Agency Reviews
Eligibility Determinations Both your agency and the participant Food Distribution How does your agency distribute foods Different criteria for USDA/Non USDA? Food Storage, Inventory and Warehousing Ordering practices Temperatures Cleanliness Civil Rights Poster Training
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Questions??
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