1. HR Update: New HR automated processes launching in Spring 2018

2. Three automated processes are on the launch pad:
Automated staff background checks using
Launched February 1
Automated onboarding using
Launching mid-February
Automated benefits enrollment and self-service using
New hire enrollment launched February 1
Open enrollment launching April 2018
Here’s a bit more information about each…
PeopleAdmin
Onboard

3. A bit more about
Transitions our paper-based process to a paperless process.
The process is triggered within RICEWorks by recruiters using contact information pulled from RICEWorks applications.
Branded invitations are sent to applicants with instructions for secure submission of sensitive information.
Provides a dashboard view for HR to monitor the progress of the background check.
Provides faster overall completion times.
Offers integration to OnBase (HR personnel file document management).
Works entirely within a secure cloud-based system.
Requires no campus roll-out.
Let’s take a peek at HireRight…

4. Is triggered in the RICEWorks hiring proposal

5. The applicant receives an email invitation

6. A bit more about
PeopleAdmin
Onboard
Transitions our paper-based process to a paperless process.
The process is triggered within RICEWorks by recruiters using contact information extracted from RICEWorks applications.
Branded invitations are sent to applicants with instructions for logging into Onboard.
An individualized checklist of onboarding forms is presented to applicants for online completion, including digital signatures.
Provides a dashboard view for HR to monitor the progress of the onboard form completion process.
Provides faster overall completion times.
Offers integration to OnBase (HR personnel file document management).
Works entirely within a secure cloud-based system.
Requires no campus roll-out.
Let’s take a peek at Onboard…

7. Is triggered in the RICEWorks hiring proposal
PeopleAdmin
Onboard
Is triggered in the RICEWorks hiring proposal

8. The applicant receives an email invitation
PeopleAdmin
Onboard
The applicant receives an invitation

9. After login, the applicant views a “to-do” list
PeopleAdmin
Onboard
After login, the applicant views a “to-do” list

10. HR can monitor the status of checklist completion
PeopleAdmin
Onboard
HR can monitor the status of checklist completion

11. A bit more about Gives 24/7 access to enroll in and change benefits.
Eliminates paper in the enrollment and life event processes (health and welfare only, not retirement).
Gives employees full access at all times to benefit enrollment reports.
Provides tools to help employees decide which benefit may be best for them and their families.
Gives employees direct access to complete Evidence of Insurability if needed. No paper, no faxing, no mailing.
Provides document repository for all needed documentation (i.e. dependent eligibility verification, life event reasons documentation).
Provides for targeted and universal automated reminders and notifications.
Let’s look more closely at the BenefitFocus experience…

12. The Rice Web Portal for

13. Who do you want to cover?

14. Tell us about your dependents

15. Enrollment starts with health coverage

16. Enroll Dependents in coverage

17. Plan Selection Tool

18. Plan Selection tool: CDHP results

19. Plan Selection tool: HMO results

20. Plan Selection tool: POS results

21. Plan Selection tool: ACO results

22. So you want the HMO or ACO…Who will be your PCP?

23. Select a PCP

24. Complete health elections with medical FSA and dental elections

25. Cost summary for health options

26. Save Health Elections

27. Document dependent status

28. Document dependent status

29. Repeat for Dependent Care FSA, LTD, Life insurance, Spousal Life insurance, Child Life insurance

30. Employer Provided coverage appears automatically with an explanation of the benefit

31. Beneficiary Designation-Life insurance and AD&D

32. Beneficiary Designation-Life insurance and AD&D
Select a person, organization, trust or estate

33. Beneficiary Designation-Life insurance and AD&D
You can use a current dependent or enter someone else

34. Beneficiary Designation-Life insurance and AD&D: Additional information

35. Beneficiary Designation-Life insurance and AD&D:
Primary? Secondary?

36. Necessary forms will be completed during the enrollment process and submitted electronically to the carrier for review

37. Double checks in the system to minimize enrollment errors

38. Life Summary: Save

39. Other Coverage to select or consider

40. Links to additional information on Wellness and Commuter benefits

41. Almost there….

42. All Done!

43. Always Available: Summary enrollment report or employee detail report

44. Life Events
The portal will be the place for people to make changes to their health and welfare benefits
This includes life events
Assistance with any changes will be available at ext which will ring to the new benefits service center.

45. More to come on Annual Enrollment
There will be lots more ways to get employees comfortable with the new system prior to open enrollment:
Large Group meetings
Computer lab s
Service Center
Within the enrollment site
Rice Fest (April 10)
More to come on Annual Enrollment
at our next Admin Forum

46. And now - of course -
a brief quiz…

47. HireRight modernizes our background check process…
from paper to electronic
from paper to post-it-notes
from paper to fax
Background checks in HireRight are…
slower
instant
faster
HireRight background checks results are restricted to…
hiring managers
HR staff
anyone curious about a co-worker
The HireRight background check service is…
space-based
ground-based
cloud-based

48. The PeopleAdmin Onboard system process can only be initiated by…
department coordinators
HR staff
Rice IT staff
Onboard checklists consist of individualized sets of…
employment-related forms
tax-related forms
performance appraisal-related forms
Onboard forms support signatures created…
mentally
virtually
digitally
The Onboard event is triggered by HR recruiters in…
EstherWorks
BannerWorks
RICEWorks

49. BenefitFocus is currently rolled out to…
All Rice employees now
Employees who remember their Esther passwords
New hires now - then to all current employees during open enrollment
The new benefit enrollment platform will make it easier for new hires by…
Making their enrollment decisions for them
Providing information for employees to make the best decision for them and their families
Selecting their doctors for them
The BenefitFocus platform will make annual enrollment simple by…
Providing automated reminders and guidance specifically for you
Gives 90% discount on medical premiums for FY 2019
Allowing you to enroll any time you want
The new benefit enrollment platform will help employees all year long by…
Providing call center support M-F from 7:00 a.m. to 7:00 p.m.
Providing online benefit enrollment statements
System availability 24/7 anywhere internet is available
All of the above

50. Questions or comments? For more information, please email us at: or
PeopleAdmin
Onboard