1. CIHR
INFORMATION
SESSION
May 30, 2019
1:30-3:30
MDCL 3020

2. ------snack break------
AGENDA
WELCOME (Dr Bramson)
CIHR INFORMATION
Changes at CIHR (Lori Burrows, CIHR UD, McMaster)
Project
Foundation
Timeline and Process (Project on RNet)
Timelines/Deadlines
Early review
Tips & Tricks (Panelists)
Tips on grant writing
Past & current peer review panel members
ECI Observer perspective
------snack break------
HRS INFORMATION
HRS NOW

3. CIHR University Delegate – Lori Burrows
CIHR Updates – Lori will now present the latest
news from CIHR

4. CIHR submissions to Health Research Services

5. HRS “intake” is for NEW “requests”
CIHR: Applying through Health Research Services (HRS)
Most CIHR applications are processed through the general “intake” system as a request, like most other granting agencies. For non e-approval competitions, please follow these steps:
Send your completed HRS Application Checklist and a complete draft of your application (including the budget) by to to be assigned to a Senior Grants Advisor (SGA). All HRS Advisors are reviewing CIHR at this time.
Receive feedback and any required institutional signatures (signature page and routing slip, support letters, etc.) from the Senior Advisor assigned to your application.
Make any changes/revisions you need to make to your submission.
Submit your application on ResearchNet ( recherchenet.ca/rnr16/LoginServlet?language=E) according to the application instructions found on ResearchNet.
HRS “intake” is for NEW “requests”
HRS intake is for NEW requests – someone will connect with you from HRS to complete any request as a separate and specific request; once someone has contacted you regarding the start of a new request, they are your connection to completing that request.
HRS facilitates regular CIHR submissions and application assistance in this same manner; start a submission on RNet for a CIHR competition and concurrently send a new request along with an HRS Checklist to intake to start the process of collaborating with HRS to obtain review, signatures and support letters/approvals.

6. CIHR: Applying through HRS (e-approval)
CIHR funding opportunities that require e-approval, such as PROJECT grants, have a different process:
You must choose McMaster as the “Institution Paid” in Application Details (do this first) for your online submission to be viewed.
e-approval applications must be approved by HRS on ResearchNet (RNet) before they are submitted to the agency.
A completed HRS Application Checklist sent to is required for each grant; this can be submitted any time before the INTERNAL deadline.
Your draft materials must be submitted to the institution via RNet, even when submitted for early review.
Only when all “tasks” are completed on RNet and display a green checkmark, can applicants “Submit” the application “to the institution” by the INTERNAL REVIEW deadline.
HRS reviews the application and returns comments via . HRS resets the RNet deadline to the FINAL CIHR deadline.
The applicant can revise, make changes, and upload any missing documentation between INTERNAL and FINAL deadlines.
Applicants must then RE-SUBMIT the application on ResearchNet for FINAL deadline.
HRS approves and submits the application to CIHR on the applicant’s behalf.

7. Timeline for CIHR 2019-09 PROJECT Grant
(Applicant action items are in green boxes)
Contacts:
HRS (Faculty of Health Sciences) use the intake for Checklist delivery; SGA assigned
ROADS (all other faculty submissions): Virginia Viscardi
Wednesday Aug 14, 2019
Registration* deadline – Applicant must ‘Register’ online using Research NET (RNet)
Aug 14—or sooner
Applicant will receive after submitting a Registration; can start a Full Application on RNet
(INTERNAL deadline is noted when Project Details are entered and McMaster must be chosen as Institution Paid)
Monday, August 19 by 12:00 noon ET on RNet for (early) full review
Tuesday, September 3 by 12:00 noon ET** on RNet (mandatory)
**RNet INTERNAL Deadline; Applicant must hit ‘SUBMIT ’ on Research Net; Checklist due in HRS/ROADS
Monday, September 9
Last day for HRS to return online application to Applicant
Wednesday, September 11 Applicant to hit ‘SUBMIT’ on RNet by 12:00 noon ET
January 22, 2020 (funding start date - April 1, 2020)
** Anticipated date for CIHR Announcement of PROJECT Grant competition results *
if you do not Register, you can NOT submit a full Application
** if you prefer an ADMIN review contact HRS by ing and hit submit by RNet deadline
** anticipated results may be delayed dependent on review timelines

8. HRS is happy to facilitate early review of CIHR Project applications.
Please submit your draft to the institution
via ResearchNet. Submit your HRS Application
Checklist to
and an advisor will be assigned and contact you.
The deadline to aim for an early application
review is August 19 at 12:00pm (noon).
MANDATORY INTERNAL review is Sep 3 by 12 noon on RNet

9. CIHR: Applying through ROADS
If your primary appointment is not in the Faculty of Health Sciences, your application should be submitted through the Research Office of Administration, Development, and Support (ROADS).
Please contact ROADS for their CIHR dates and processes. The CIHR contact at ROADS is Virginia Viscardi, Senior Advisor, extension 24519, or
ALL McMaster applications must be submitted using ResearchNET (RNet) by the INTERNAL and FINAL deadlines.
Sep 3 by 12 noon is the McMaster INTERNAL deadline for review and institutional approval.

10. Ashley Ibbotson
Senior Grants Advisor

11. CIHR Panelists (Q&A)
Michelle Ghert – CIHR funded; CBT peer review panel Chair Jeremy Hirota – CIHR funded, RS panel peer reviewer Nikhil Pai – CIC panel, ECI Observer Gurmit Singh – CIHR funded, PS peer review panel Chair Karun Singh – CIHR funded; NSB panel peer reviewer Deb Sloboda – CIHR funded; CIA panel peer reviewer Greg Steinberg – CIHR Foundation funded, CIHR Gold Leaf Prize winner Richard Whitlock – CIHR funded, RC2 peer review panel Chair Snack and coffee break

12. Snack Break
Please return by 2:45 to start the next half of the session

13. Health Research Services (HRS)
presents

14. Health Research Services
(HRS)

15. Research Administration at McMaster
MILO
McMaster Industry Liaison Office provides:
Negotiates with industry for sponsored research contracts, NDAs and MTAs
Obtains funding for collaborative research with industry and commercialization funding
Protect research work with patents, trade-marks and copyrights
Commercializes research
ROADS
The Research Office for Administration, Development and Support provides:
support to McMaster's research community through the funding application process
helps bring awarded projects into operation.
services all Faculties
HRS
The Health Research Services Office provides:
advice and administrative support to process operating and personnel grants,
manages research resources
and administers the ethics review process for medical research involving human and animal subjects.
supports Faculty of Health Sciences only
All 3 research offices help researchers access funding from external granting agencies.
The ROADS Development Unit supports researchers through the identification of funding opportunities, provision of information sessions, and review and editing of grant submissions.
The ROADS Administration and Support Unit provides assistance with selected budget development, assists in managing McMaster's allocation for identified programs, and ensures that researchers and the University are protected through funding agreements and compliance with agency and institutional policy.
MILO assistance to researchers to ensure that their inventions and discoveries benefit humankind by moving their research into society.

16. HRS INTAKE hsresadm@mcmaster.ca
GRANT
REVIEWS
ACCOUNT
REQUESTS
CHANGES
AGREEMENTS
Contact:
HSC 3H9
x 21027

17. Serena Jennings
Senior Grants Advisor

18. The Faculty of
Health Sciences
Research Grants
PROCESS

19. Do I need to obtain institutional review for my application even if the sponsor does not require institutional approval/signature(s)?
Yes, all external proposals for research funding from applicants and co-applicants need to be reviewed. Submit all materials via the HRS intake 2 weeks prior to the sponsor deadline.

20. What does HRS require before institutional signatures can be obtained on grants?
Completed HRS Checklist signed by the Principal Investigator and the Department Chair (and Trainee if applicable)
Application and/or Research Proposal
Budget and Budget Justification
Signature page signed by Principal Investigator and Department Chair (and Trainee where applicable)
Any additional sponsor requirements (i.e. letters of support, match funding)

22. What documentation does HRS need to set up a new account?
Sponsor Award Letter or Research Agreement
Application/Research proposal, including the signature page
Budget and Budget Justification (including overhead, where applicable)
A completed and signed HRS Account Request Form
Final or current approval of human ethics, animal ethics, biohazards (BHA), and/or health physics (if applicable)
OR, a waiver from the appropriate ethics board confirming that the funding study does not require certifications (not required for equipment grants). 
September-3-19

24. Muriel Gervais
Senior Grants Advisor

25. Applying for FOREIGN GRANTS

26. Including all United States Government
Foreign Grants
Including all United States Government
Securing foreign funding is difficult and you need to identify why your proposal is unique and of interest to a foreign body.
For all foreign granting please HRS intake as soon as you have identified an opportunity that you would like to pursue. Application preparation time can take longer than anticipated due to complicated sponsor online application portals and other requirements for foreign applicants.
While we require a two week window to review, getting in touch with us early for these is recommended.
Sarah McNiven-Scott – NIH Lead Shannon Biss – DoD Lead

27. Foreign Sponsor Systems
To apply for foreign funding including NIH and DoD, there are several online systems you need to navigate including,
Grants.gov - The on-line portal used by all federal grant-making agencies and their applicants to find and apply for federal grant funding.  
eRA Commons  - A system managed by NIH that allows applicants, grantees and federal staff to securely share, manage and process grant-related  information.
eBRAP – The Electronic Biomedical Research Application Portal (eBRAP) is an online system to submit, view and edit the content of pre-applications and applications, to receive communications from Congressionally Directed Medical Research (CDMRP), and to submit required documentation.
ASSIST – The Application Submission System & Interface for Submission Tracking (ASSIST) is a system used to prepare and submit your online application to NIH.

28. Financial Conflict of Interest (FCOI)
Many US funding bodies including NIH require a disclosure form concerning Financial Conflict of Interest. This is required for all key personnel involved on a grant. Compliance requires both Certification and the declaration and disclosure form.
Certification is completed through an online tutorial. This needs to be repeated every 4 years.
Declaration and Disclosure Form. - this needs to be completed prior to submitting an application; revised once annually when applicable funds are held, and immediately upon acquisition or discovery of a new SFI (Significant Financial Interest).
FCOI forms for all PI’s and other key personnel are kept on file at HRS.

29. Sarah McNiven-Scott
Senior Grants Advisor

30. Faculty of Health Sciences
AGREEMENTS
Faculty of Health Sciences

31. When Do You Need an Agreement?
You need an agreement when:
you are engaging an investigator at another institution (includes HHS and St. Joes) to be part of your project. (even if there are no $$ involved)
you are being engaged by an investigator at another institution to work on their project
you receive funds from a granting agency or industry to perform a specific project or service
you send or receive data or samples outside of McMaster

32. What Kinds of Agreements Are There?
Incoming
Grant Agreements
Service Contracts for Providing Services
Subgrant Agreements
Inter-Institutional Agreements
Data or Material Transfer
Outgoing
Service Contracts for Purchasing Services
Collaborative Clinical Studies.
Data or Material Transfers

33. How Do I Get an Agreement in Place?
Contract the Appropriate Office
At McMaster
Health Research Service (HRS) – Caroline Woods or
McMaster Industry Liaison Office (MILO) – Bertha Monrose
Office of Legal Services (OLS) – Christine Joo
Financial Affairs –Procurement – procurement/strategic-procurement-people/
At Hospitals
Research Administration – St. Joseph’s Healthcare -
Office of Integrated Research Services – Hamilton Health Sciences –

34. Is it McMaster or the Hospitals
Exceptions:
Grants that must be held at a specific institution due to Grant Agency Policy
Grant/Contract Submission
Is the Investigator Cross Appointed? No
Yes
Does the project involve patient data from HHS or St Joes
Held at the Institution of Appointment
Held at MAC No
Yes
Held at the Hospital
Is the project investigator-initiated by a McMaster faculty member No
Yes
Held at Institution with 60% of the Budget Expenses

35. Service Contract Administration at McMaster University
The flowchart below is meant to assist in deciding which McMaster office can support the review and negotiation of service contracts.
A service contract is a document between a service provider and a client, where the service provider agrees to provide certain services to a client.
Depending on the situation, McMaster University will either be the service provider or the client.
Within the service contract, service provider and client will outline their expectations and agree to terms and conditions.
Are you providing a service using McMaster University resources to an external organization?
Are you acquiring services from an external organization?
Service Contract Administration at McMaster University
Yes
Yes
Purchasing within Strategic Procurement manages and negotiates purchases (including services acquired by employees and departments) on behalf of McMaster University.
Will there be a research element* involved?
Please contact Strategic Procurement
Yes No
The research contract unit at MILO is responsible for administering research contracts from any source (government, industry, not-for-profit, etc.) so long as it involves a research element.
The Office of Legal Services provides assistance with the review and negotiation of services agreements when an employee/department provides a service for a fee and provides the results to a client where no intellectual input or value-added is provided by McMaster University and no publishable results are expected. Any fees paid to McMaster University for services rendered will be deposited into an operating account. For any services provided by McMaster University, the McMaster University Contract for Providing Services template should be used.
Please contact the McMaster Industry Liaison Office (MILO)
Please contact the Office of Legal Services (OLS)
*Research element for the purposes of this document means work that is collaborative in nature, intellectual property may be shared, research results may be used for further research purposes, publication is anticipated, and funds will be deposited into a research account.
For more information - urchasing_Resources.htm#pr_apr
For more information -
For more information -

36. Caroline Woods
Sr. Agreements Officer

37. HRS (Open Q&A) Any questions?
General inquiries can be sent to and vetted to the most appropriate expert.
Visit our website (slides from this session will be posted to the News section of the HRS website following this session)