1. 1.9 Conventional Facilities
Project Overview
Linac Coherent Light Source
-Description
-Progress and Changes
-Issues & Good Things
-Response to Recommendations
1.1 Management, Global Controls
1.2 Injector
1.3 Linac
1.3 e-Beam
Transport
Far
Experiment
Hall (underground)
1.4 Undulator
Near Experiment Hall
1.5 X-Ray Transport/Optics/Diagnostics
1.6 Endstation Systems
1.9 Conventional Facilities

2. LCLS Design Parameters
Fundamental FEL Radiation Wavelength Å
Electron Beam Energy GeV
Normalized RMS Slice Emittance mm-mrad
Peak Current kA
ρ Parameter x x10-4
Bunch/Pulse Length (FWHM) ≤230 ≤ 230 fs
Relative Slice Energy Entrance < %
Saturation Length m
FEL Fundamental Saturation Exit GW
FEL Photons per Pulse
Peak Undulator Exit *
Transverse Coherence Full Full
RMS Slice X-Ray Bandwidth %
RMS Projected X-Ray Bandwidth %
* photons/sec/mm2/mrad2/ 0.1%-BW

3. Straight Ahead Spectrometer
1.2 Injector
RF Gun
10/2005 Shutdown
Load Lock
L0-1 & L0-2
3-m SLAC Sections
Gun Diagnostics
Laser Heater
Transverse RF Cavity
DL1 Bend
Straight Ahead Spectrometer

4. 1.3 Linac

5. 1.4 Undulator Systems

6. 1.5 X-ray Transport, Optics, and Diagnostics Layout
FEH
NEH
Flipper Mirror
Tunnel
FEE
FEL Measurements
& Experiments:
Low Power Imaging
High Power Imaging
Spectrometer
Calorimeter
Front End
Enclosure
Fast Close Valve
Slits
Attenuators
Shielding
FEH Optics:
Pulse-Split-&-Delay
Monochromator

7. 1.6 Endstation Systems Soft XR Atomic Physics Experiment (NEH hutch 1)
Computer network
Personnel Protection
Machine Protection
Prototype detector
Soft XR Atomic Physics Experiment (NEH hutch 1)
Optics: monochromator, focusing system
Laser system (higher power)
Sample System
Chambers (sample, diagnostics)
UHV system
Detectors (particles, e, ions)
Diagnostics (x rays, laser)
1.6 Endstation Systems
FEH
NEH
Tunnel
FEE

8. 1.9 Conventional Facilities
Sector 20 Injector Magnet Meas.
Bids in

9. 1.9 Conventional Facilities Title – II design underway
X-ray
Transport
(250m)
Far
Expt.
Hall
Near
Expt.
Hall
Undulator
Hall (175m)
Beam Dump (40M)
Front End (29m)
Linac-to-Undulator (227m)
Far
Expt.
Hall
2nd Undulator Line
3rd Undulator Line
Near Experiment Hall

10. 1.9 Conventional Facilities
Undulator
Hall (175m)
Beam Dump (40M)
Front End (29m)
X-ray
Transport
(250m)
Far
Expt.
Hall
Near
Expt.
Hall
Linac-to-Undulator (227m)
Central Lab Office Complex (CLOC)
Capacity >260
72,000 GSF Total
150-Seat Conference Room

11. LCLS – Revised Estimated Cost, Schedule
$315M Total Estimated Cost (includes $59.7M contingency)
$379M Total Project Cost
FY Long-lead purchases for injector, undulator
FY2006 Construction begins
FY2008 FEL Commissioning begins
FY2009 Q2 Construction complete – operations begin – CD-4
CD-2b
XFEL
Commissioning
CD-0
CD-1
CD-2a
Title I
Design
Complete
CD-3b
FY2001
FY2002
FY2003
FY2004
FY2005
FY2006
FY2007
2002
2003
2004
2005
2006
FY2008
FY2009
Project Engineering Design
Long-Lead
Procurement
Construction
Operation
CD-3a
CD-4

12. FY2005 – Start Long-Lead Procurements
Authorized
December 2004
President’s
Budget FY2006

13. LCLS Project – Safety Management
About to transit from administrative/design activities to construction activities
Training profiles must change accordingly
About to heavily exercise LCLS-SLAC synapses
Citizens’ committees
Matrix support from the SLAC organization
SLAC oversight
Coordination of LCLS activities at ANL, LLNL

14. Progress, Changes 1.1 Management 1.2 Injector 1.3 Linac
Safety organization in place
Division ISM Plan in place
Project Construction Safety Plan ready for implementation on first construction
LCLS Organization integrating with safety management organization across SLAC site
1.2 Injector
Finalized gun design, “build” strategy
Laser selected
Gun in fabrication at SLAC
Preparations for October:
vacuum connection to linac, waveguide (if time permits)
Injector laser tests at LLNL, ANL – temporal, transverse shaping
1.3 Linac
Revised construction schedule to make best use of shutdown time
X-band RF system – underway
Klystron construction >50%
Chicane Magnets vendor survey

15. 1.4 Undulator Systems Progress, Changes
Magnet Blocks Awarded
Magnet Poles Awarded
Strongback Awarded
Undulator Measurement Lab designed
RFP issued for room
On track for complete delivery of undulators by June 2007
Design Changes
Electromagnet quadrupoles
Aluminum surface in undulator vacuum chamber
Fixed supports in ANL scope
Planning production prototype tests

16. Damage experiments at DESY TTF-II Attenuator system design proceeding
1.5 XTOD Progress, Changes
Damage experiments at DESY TTF-II
Attenuator system design proceeding
combination of gas, solid attenuation
simplifies design
Front-end layout under revision
Low-pass filter mirrors before Near Hall
Gets rid of very hard spontaneous radiation
No direct line-of-sight to undulator

17. Scope revised to create soft x-ray atomic physics experiment station
1.6 Progress, Changes
Scope revised to create soft x-ray atomic physics experiment station
Plan to instrument additional stations:
“Major Item of Equipment” initiative for 4 stations
High Energy Density Physics Station will seek funding outside of DOE-BES

18. 1.9 Conventional Facilities
Title-II underway
Completion 30 November
Delay in selection of Construction Manager/General Contractor
Alternative plan for constructability review
Possible baseline change- Far Experiment Hall Layout
Nearly cost-neutral

19. FEH Alternative Layout Presented to Facility Advisory Committee &
Scientific Advisory Committee
151 ft

20. Issues
Cost/schedule- cross the fiscal year line in a dignified manner – carryover plus $30M/12
Injector, Linac- Plan the 2006, 2007 shutdowns
X-Ray T/O/D: Ramp up effort
X-ray Endstations- coordinate with MIE
CF: CM/GC award schedule, constructability reviews, Title-II
Startup- Not too early to start planning

21. Good Things Baseline budget/schedule in place
Consistent with ICE for conventional facilities
LCLS Management organization strengthened
Procurement cell, authorization in place
Safety- Staffing in place, integration with SLAC, processes revised in PEP startup
CM/GC contract structured nicely
Experiment teams getting ready
SLAC transformation underway

22. Action Items from 10 August 2005
Re-evaluate the project’s proposed baseline cost and schedule, and submit a revision to DOE/SC by October 15, 2004 – Done
Reviewed 12 November
Now the baseline
Initiate weekly project conference calls between LCLS, the DOE Stanford Site Office, and the Office of Science in August Done
Weekly teleconferences have been held weekly since the August review.
Conduct the next DOE Review in February/March 2005 – May 10,2005
Approval of CD-2B complete

23. Recommendations - Management
Revise lead times for Advance Procurement Plans – Done
Procurements on track but-
Construction manager contract award – 30 September
Dedicated procurement cell – Done
David McGiven Reports to Jerry Jobe
Co-located with LCLS
Totally dedicated to LCLS
Dedicated group leader, $2M authority
3 buyers/contract managers
Freeman, Patten, Villenueva
Admin. posted

24. Recommendations (cont’d)
Expedite the completion of Long Lead procurement items designs and issuing of procurement bid packages.- Done:
Project Management PMCS Award (Awarded February 2005)
Injector Drive Laser (Vendor selected, award on schedule – May 2005)
Linac BC1, BC2 Magnets (“MOU” strategy, no schedule risk)
Linac RF X-Band (“Make at SLAC” strategy, ahead of schedule)
Undulator Magnet Blocks (Awarded April 2005)
Undulator Magnet Poles (Awarded March 2005)
Undulator Titanium Strongbacks (Awarded March 2005)
Expedite the development, review and approval of the project Construction Manager Statement of Work and procurement bid package to meet project need date. - Done
Complete in early December 2004
Now under review at the DOE-SSO
This model has been used successfully on LBL’s Molecular Foundry
Selected for review by DOE-HQ prior to issuance of a request for proposals
The CM/GC APP has been revised
Risk mitigation strategy being implemented

25. Recommendations (cont’d)
Revise Advance Procurement Management Plan to make Project Procurement Lead responsible for the maintenance of the Project Procurement Tracking System - Done
The Advance Procurement Management Plan (APMP) has been revised to make the LCLS Procurement Manager responsible for tracking LCLS procurements. The APMP is now being further revised to reflect separate authority levels. A final version of the APMP is due June 30, 2005.
Re-evaluate the overall project costs and schedule by October 15, 2004, based on the Review Committee concerns associated with the limited project staff onboard now and early in FY-05 and due to the aggressive schedule for the project – Done
Develop a comprehensive project management staffing plan and work with the SLAC management to implement this plan within the first quarter of FY-05 - Done

26. Recommendations (cont’d)
Re-evaluate the overall project costs and schedule – Done
See Mark’s talk
Develop a comprehensive project management staffing plan and work with the SLAC management to implement this plan within the first quarter of FY-05 - Done
Presented at the CD-2b “Delta” Review on November 12, 2004
Memoranda of Understanding (MOU’s) have been written between LCLS and the relevant SLAC Departments (Klystron and Controls)
Additional MOU’s are in development between LCLS and the Conventional & Experimental Facilities Department (CEF) as well as with Metrology
In some cases where direct line management is desirable, key personnel have been transferred into the LCLS Division.

28. Recommendations (cont’d)
Reconsider the risks associated with implementing the OPC activities and the need for an OPC management reserve by October 15, Done
The OPC Management Reserve was revised with the November cost and schedule estimate from its original $500K to $5,461K for month-ending March This revision is now part of the Project Baseline.
Implement a uniform level of project controls for SLAC and the partner laboratories by the next SC Review. Done
Milestones, level of detail in PMCS is more uniform
Integrated cost and schedule system with a critical path. The LCLS Earned-Value Management System (EVMS) and Change Management is in and operating uniformly across the project.

29. Recommendations (Cont’d)
…the SLAC Director should communicate the long term importance of the LCLS Project and its scientific program to the SLAC staff as part of the future vision of SLAC. This information will support the LCLS Project staffing plan and the need to encourage the necessary talent to participate in the construction and operation of the LCLS. – (also 12 November recommendation) -Done
The heightened visibility of the LCLS Project at SLAC is evident in the very satisfactory staffing of the controls/computing group by SLAC personnel. Support is improving in the area of low-level RF and mechanical engineering, although power/electrical distribution engineering may need to be brought in from outside SLAC.
On January 18th and April 6th, 2005, in “All Hands” presentations (and memos), the SLAC Director communicated to the Laboratory the future of SLAC and the long-range DOE investment and commitment to SLAC in the form of the LCLS. These announcements had a discernable positive effect on staffing the LCLS

30. Recommendations (cont’d)
For the next SC Review there needs to be an agenda item on the role of the LCLS at SLAC and the operation of the LCLS in 2010 and beyond - Done
The role of LCLS at SLAC and the operation of LCLS in 2009 and beyond will be presented at the May SC Review. The 2006 President’s Budget allocates $30M to BES for the operation of the SLAC linac, and predicted that PEP-II B-Factory operations will cease by 2008 at the latest. SLAC management has begun planning the transition of the Laboratory to a multi-program organization.
Continue to enhance the risk assessment process and utilize the risk assessments when evaluating available contingency. Consider reviewing and updating the Risk Registry monthly, instead of semi-annually - Done
Risk assessments are reviewed/updated monthly during the regular LCLS Risk Management Meeting. Identified risks of sufficient magnitude (identified in the LCLS Risk Management Plan) are captured in the Risk Registry.

31. Linac Design is Mature and Stable
Single bunch, 1-nC charge, 1.2-mm slice emittance, 120-Hz repetition rate…
6 MeV
z  0.83 mm
  0.05 %
135 MeV
z  0.83 mm
  0.10 %
250 MeV
z  0.19 mm
  1.6 %
4.30 GeV
z  mm
  0.71 %
13.6 GeV
z  mm
  0.01 %
Linac-X
L =0.6 m
rf= -160 rf
gun
new
Linac-1
L 9 m
rf  -25°
Linac-2
L 330 m
rf  -41°
Linac-3
L 550 m
rf  -10°
Linac-0
L =6 m
21-1b
21-1d X
21-3b
24-6d
25-1a
30-8c
undulator
L =130 m
...existing linac
BC-1
L 6 m
R56 -39 mm
BC-2
L 22 m
R56 -25 mm
DL-1
L 12 m
R56 0
LTU
L =275 m
R56  0
SLAC linac tunnel
research yard
(RF phase: frf = 0 is at accelerating crest)

32. Recommendations (cont’d)
Reevaluate the schedule and schedule contingency based on the recommendations and findings in this report and provide an updated schedule to DOE by October 15, –Done
Subject of 12 November Review
Reevaluate near term critical procurement plans to reflect realistic procurement start dates and durations - Done
Analyze conventional construction contracting durations to accommodate potential complexity of the work. - Done

33. Recommendations (cont’d)
Bring on board a full time dedicated ES&H professional with a construction
background -Done
A full-time LCLS ES&H coordinator, Michael Scharfenstein, reports directly to the Project Director.
Richard Hislop (ANL) working on LCLS
Execute a plan, which allows LCLS management to take a more active role in developing the safety plan, and execution of the safety program after construction begins – Draft Done
LCLS is establishing processes that integrate ISM into the LCLS work scope, working closely with the SLAC ES&H organization
Will have a program in place by the start of work of the first contract
LCLS has also begun the development of a construction safety program
Develop a LCLS specific Construction Safety Plan (CSP) with Integrated Safety Management (ISM) at its core... A document should be in place prior to letting the first contract bid package – Will be implemented before first construction
LCLS has developed a draft Construction Safety Program that specifies work practices on the construction site consistent with ISM principles.

34. Recommendations (cont’d)
Review SLAC’s contract/procurement packages to assure that all LCLS ES&H requirements are included in the bid documents - Implemented
The contractor selection criteria and ES&H requirements are included in the construction procurement packages
Develop a contractor pre-bid and pre-construction LCLS ES&H orientation. December 2004 – In Process
The criteria for pre-bid and pre-construction meetings have been defined. An outline for a contractor ES&H orientation has been developed and is currently being reviewed by the laboratory for completeness.
Develop an ES&H procedure to be included in the Construction Safety Plan (CSP), as well as a QA/QC process for the partner laboratory’s equipment and their employees (coming to SLAC) to assure compliance with LCLS’ requirements - Agreed
Establishment of ES&H and QA requirements for acceptance of partner labs’ deliverables will be completed before the end of FY2005
Review the need for dedicated Laser Safety Officer (LSO) to support the LCLS’ safety team – Implemented for Injector Laser
Since April 2004, Sasha Gilevich has been the Injector Laser Safety Officer
SLAC has a site Laser Safety Officer
SLAC ES&H Coordinating Council will charter a Laser Safety Citizens’ Committee
The new Laser Group Leader will take an active role in management of laser safety

35. Recommendations (cont’d)
Review LCLS’ future safety requirements, Industrial Hygiene, Environmental, and the expected support from SLAC’s ES&H team - Done
In consultation with the SLAC ES&H Division and SLAC management, LCLS has a go-forward plan for safety management
Two safety professionals dedicated to the LCLS
Contract support for fire safety hazard analysis
These functions, supplemented by SLAC and ES&H Division support, will meet the needs of the LCLS.
Explore using an Owner Controlled Insurance Program (OCIP) instead of contractors supplying Workers Compensation insurance -In process
The estimated value of the conventional facilities contract is lower than that which generally warrants a stand-alone OCIP
The selected General Contractor will be approached to determine if their total volume of work would enable them to include the LCLS project in a rolling Contractor Controlled Insurance Program
The project is continuing to explore similar options that will motivate the GC to implement program elements common to those found in OCIPs.

36. 12 November Recommendations
LCLS management should make clear that the E-beam and X-ray Systems Managers are full line management positions - Agreed
The LCLS Project Management Plan clearly calls out the E-Beam, X-Ray and Conventional Facilities Manager as full line management positions.
Utilize the Consultant to the full extent needed– Agreed
Recruit the Procurement Team Leader on an expedited basis. Yup
Finalize the concept for and get the CM/GC under contract as quickly as can be done on a sound basis- Done
Get the FY05 procurements as far along as possible and as soon as possible so as to be ready to use FY05 BA effectively – Agreed
All FY05 Long-Lead Procurements are well underway
Evaluate the need and take the necessary steps to establish a LCLS procurement system that would support a request for procurement authority of order $2M - Done
Lay the preparatory work for hiring staff or transferring existing SLAC personnel so the new players can be brought on-board as soon as possible after funding is available. – Much Progress

37. End of Presentation