1. PIIRS FY19 Key points for the advocacy community in CARE July 18, 2019

2. PIIRS FY19 - Why we do it Users of the data
Inform the general public, donors, staff and others, on the breadth and depth of CARE’s work.
Track progress in our organizational commitments
Allow CARE staff to obtain and summarize data, for uses inside and outside the organization.
Allow CARE staff to learn from their work and what others are doing.
Motivate the improvement of quality in our information, globally. HQ
Country
Region
$$$
External
Project

3. The FY19 PIIRS cycle
Continue building on the process from FY18 and previous FYs, and incorporating changes/improvements that are critical-feasible.
Note: In the next FY, we will start a process of exploring options for a digitized/expanded PIIRS, looking at technical and structural changes for an optimized/improved PIIRS process and tools (with support from CARE USA and involvement of different parts of the CARE world).

4. What Is the Timeline and Deadlines to Meet?
Meaningful utilization of the data
Tailored reporting for multiple audiences
Participatory validation/quality of data
Feedback from CARE offices to PIIRS
Timely data reporting from 90+ countries and 900+ projects
Annual process preparation: training, guidance, coordination.
March - June
15 July – 16 September
October
November onwards
REACH and COUNTRY
data
IMPACT/OUTCOMES
Timely data reporting from projects
BUT can also be submitted
any time during the FY
October – November – December
January onwards

5. Who do I contact if I Have Questions and Need Support?
Instructions, guidance, forms, tutorial videos and other
Recordings of the PIIRS FY19 Introductory sessions to take place in the week of July 22nd (in English, Spanish and French), explaining the FY19 process.
Skype helpdesk
From July 15 to September 16, you can send a SKYPE message anytime during the week to the SKYPE helpdesk. Members of the CI MEL group will process the questions and respond as soon as possible.
From July 15 to September 16, you can send an to PIIRS anytime during the week to the SKYPE helpdesk. Members of the CI MEL group will process the questions and respond every Wednesday (if not earlier).

6. Excel and SharePoint remain our main platform
For the helicopter: we´ll need to explore options that work within our IT-technology environment (e.g. SharePoint Forms, Azure, etc., etc.) and allow for faster and more ways of processing of data (with double counting, without double counting), creation of visuals “DIY”, potentially more frequency of data in CERTAIN questions, etc.

7. What Data Do I Have to Report?
How many initiatives do we implement around the world?
What sectors do our advocacy efforts focus on?
How many people did we reach directly and indirectly?
To what extent did our actions integrate the CARE approach and other key programmatic elements?
REACH
ONE form for EACH advocacy initiative
The data to be reported for FY19 covers the period from July 1st, to June 30th, 2019.

8. The REACH form (ENG-ESP-FR)
Project-initiative design
(Section 1)
Sectors and participants reached in the FY
(Section 2)
Strategy – PQ elements in the FY
(Section 3)
Abbreviation/acronym
Modality of implementation
In-kind assistance
Service delivery
Cash transfers/Vouchers
Technical Assistance to other organizations
Advocacy-influencing
Mass communication for behavioural change / Mass campaigning
Guidance on defining participants reached for each modality
Sectors
12 humanitarian
17 development
VSLA section
Cash and Voucher Assistance
Evaluation
Advocacy / Innovation / Scale up
Markers:
Gender
Governance,
Resilience
Climate change
Partnership /
Civil Society Strengthening
Best Strategies and Learning
Links to documents
Feedback and Complaints Mechanisms
Engaging men and boys
Consortium
Partners: organizations that have an explicit purpose of advancing women’s rights
Gender Marker new updated guidance / Resilience Marker new drop-down menus instead of buttons
For the helicopter: probably continue adding more disaggregation categories for participants (age, other), other questions (PSHEA) and a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better

9. The REACH form (ENG-ESP-FR)
Project-initiative design
(Section 1)
Sectors and participants reached in the FY
(Section 2)
Strategy – PQ elements in the FY
(Section 3)
Abbreviation/acronym
Modality of implementation
In-kind assistance
Service delivery
Cash transfers/Vouchers
Technical Assistance to other organizations
Advocacy-influencing
Mass communication for behavioural change / Mass campaigning
Guidance on defining participants reached for each modality
Sectors
12 humanitarian
17 development
VSLA section
Cash and Voucher Assistance
Evaluation
Advocacy / Innovation / Scale up
Markers:
Gender
Governance,
Resilience
Climate change
Partnership /
Civil Society Strengthening
Best Strategies and Learning
Links to documents
Feedback and Complaints Mechanisms
Engaging men and boys
Consortium
Partners: organizations that have an explicit purpose of advancing women’s rights
Gender Marker new updated guidance / Resilience Marker new drop-down menus instead of buttons
For the helicopter: probably continue adding more disaggregation categories for participants (age, other), other questions (PSHEA) and a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better

10. The REACH form (ENG-ESP-FR)
Project-initiative design
(Section 1)
Sectors and participants reached in the FY
(Section 2)
Strategy – PQ elements in the FY
(Section 3)
Abbreviation/acronym
Modality of implementation
In-kind assistance
Service delivery
Cash transfers/Vouchers
Technical Assistance to other organizations
Advocacy-influencing
Mass communication for behavioural change / Mass campaigning
Guidance on defining participants reached for each modality
Sectors
12 humanitarian
17 development
VSLA section
Cash and Voucher Assistance
Evaluation
Advocacy / Innovation / Scale up
Markers:
Gender
Governance,
Resilience
Climate change
Partnership /
Civil Society Strengthening
Best Strategies and Learning
Links to documents
Feedback and Complaints Mechanisms
Campaigns – public mobilization
Engaging men and boys
Consortium
Partners: organizations that have an explicit purpose of advancing women’s rights
Gender Marker new updated guidance / Resilience Marker new drop-down menus instead of buttons
For the helicopter: probably continue adding more disaggregation categories for participants (age, other), other questions (PSHEA) and a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better

11. Lets take a quick look at the main changes to the REACH form

12. If ONLY advocacy is selected YES (& others are NO), then no need to report direct or indirect participant numbers reached

13. Additional question in advocacy section on numbers of people mobilized for campaigning or mass mobilization

14. What Data Do I Have to Report?
What changes (impacts/outcomes) do projects and initiatives contribute to?
What’s our progress around the 2020 goals? (Global indicators)
HOW
What are the most successful strategies that drive that change? What are we learning about CARE’s contribution to change?
IMPACT/OUTCOMES
ONE form for EACH initiative that can demonstrate change.
Projects that measured impact during FY19 BUT ALSO any other that ended since FY15 to date.
CARE and partners have influenced policies, legislation, public programs, and/or budgets so they are more responsive to the rights, needs and demands of people of all genders in 178 projects or initiatives, across 53 countries
In 59 projects or initiatives in 33 countries, this influencing has led to actual impacts or outcomes for nearly 55.5 million people, with the potential for positive change for a further 169 million people if the policies or changes that we have influenced are fully implemented
CARE and partners’ contributions to change in these cases was either high (there is evidence to believe that the change would not have happened without our efforts) or medium (we contributed substantially, but along with other partners)

15. Impact data - global indicators
The IMPACT/OUTCOMES form (ENG-ESP-FR)
General information
(Section 1)
Impact data - global indicators
(Section 2)
Abbreviation/acronym
Details on donor(s), lead members and % funding
From Poverty and Social Injustice to Income Poverty and Access to Basic Services
Indicator 3: access to basic services identification: basic infrastructure services (water and sanitation), social services (education), other.
Humanitarian
Added # people affected
Indicator 4: each indicator now has HH size question, exact indicator used and size of impact calculation.
Influencing policies, budgets & programs(indicator 20)
Link to the compilation of advocacy wins/AIIR tools in the CARE world, to date
“outcome materialization” question to assess the extent to which the advocacy/influencing win has materialized in a policy/practice change
For the helicopter: probably continue adding more disaggregation categories for participants impacted (age, other), a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better and more specific space for supplementary indicators (WASH+, education, etc.)

16. Impact data - global indicators
The IMPACT/OUTCOMES form (ENG-ESP-FR)
General information
(Section 1)
Impact data - global indicators
(Section 2)
Abbreviation/acronym
Details on donor(s), lead members and % funding
Data controls (e.g. total impacted < women impacted + men impacted)
From Poverty and Social Injustice to Income Poverty and Access to Basic Services
Indicator 3: access to basic services identification: basic infrastructure services (water and sanitation), social services (education), other.
Humanitarian
Added # people affected
Indicator 4: each sector now has HH size question, exact indicator used and size of impact calculation.
Influencing policies, budgets & programs(indicator 20)
Link to the compilation of advocacy wins/AIIR tools in the CARE world, to date
“outcome materialization” question to assess the extent to which the advocacy/influencing win has materialized in a policy/practice change
For the helicopter: probably continue adding more disaggregation categories for participants impacted (age, other), a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better and more specific space for supplementary indicators (WASH+, education, etc.)

17. Lets take a quick look at the form

21. Flowchart for deciding outcome materialization score
a) Is the advocacy/influencing success focused on promoting better implementation of existing policy or practice, e.g. through accountability or participation, but without necessarily promoting formal changes in policy/guidelines etc.?
P-Participation & Accountability
YES NO
1 - It has not materialized in a formal policy change. It is mostly a process win NO
b) Has the advocacy/influencing success led to a formal change in policy or institutional practice?
YES
2 - Is yet to be put into practice or has no resources allocated for implementation
c) Is the policy/practice change that we have influenced being put into practice (and resourced, if necessary) NO
YES
3 - Actual impact cannot be measured/quantified (too abstract or hard to measure)
d) Is it possible to quantify the difference that this policy/practice change will generate in the life of the impact populations? NO
YES
4 - Actual impact is not quantifiable now, although likely to be in the future
e) Do we yet have quantitative data from trustworthy sources showing the actual impact this policy/practice change is having? NO
YES
5 - Change that is being implemented, with evidence of actual impact to date

22. What Steps Do I Follow to Organize the Reporting in My Country
What Steps Do I Follow to Organize the Reporting in My Country? – COUNTRY OFFICE
Reach data
Impact/Outcomes data
List the initiatives
Go back to the REACH data from FY18
Define who needs to be involved and make it a collaborative learning exercise: Project or Initiative Manager, Technical Expert, Finance Expert, Project MEL Specialist, Country MEL Specialist, CARE Member/Lead Member staff
Familiarize with the REACH forms and guidance:
The video tutorial
How to download and submit the form 
Guidance: PIIRS Definitions for Tracking, Counting and Reporting participants REACHED and IMPACTED
Gender Marker
Governance Marker
Resilience Marker
Fill the form, review and validate the data and then submit it to PIIRS
Write an to confirming the reporting has been completed.
Go back to the IMPACT/OUTCOMES data from FY15 to FY18 and the recently published advocacy wins compilation
Treat any potential double counting
Define who needs to be involved: Project or Initiative Manager, Technical Expert, Finance Expert, Project MEL Specialist, Country MEL Specialist, CARE Member/Lead Member staff
Familiarize with the tools and guidance
How to download it and submit the form 
Global and Supplementary Indicators for Measuring Change
CARE’s Advocacy and Influencing Impact Reporting (AIIR) Tool