1. Seaford School District
Overview of the
Office of Administrative Services
Seaford School District

2. Organizational Chart

3. Nutrition Services Staff Eulinda Gallagher – Director
Bill Mengel – Supervisor
Donna Trader – Nutritionist
Jenny Mohler – Financial Secretary
Terri Genshaw – Secretary
*Cafeteria Managers
Work in collaboration with building staff

4. Nutrition Services Responsibilities
Nutrition financial and operations management
Federal compliance management
Federal reimbursement processing
Menu planning and nutritional management
Financial reporting
Cafeteria operations
Financial activities in First State Financial
Procurement and inventory management
Audits and reconciliations
Accounts receivable, accounts payable, pcard

5. Finance Office/Payroll
Staff
Eulinda Gallagher – Director
Angela Mitchell – Financial Secretary
Amy Steele – Financial Secretary
Michele Widen – Financial Secretary
Myra Huff – Secretary
Ron Hulliger – Mail Courier
All cross trained to complete each other’s functions. Specific assignments are:
Payroll
Angela – teachers, casual seasonal staff, coaches, substitutes, salary verifications, short term disability and worker’s comp pay out, and pension consultations and pension pay out
Amy – nutrition services, administrators, secretaries, transportation, substitutes, pension consultations and pension pay out
Michele – paras, substitutes, short term disability and worker’s comp pay out
Finance Office
Amy - Process FSF transactions, reports (quarterly financial reports, GAAP, Civil Rights, and personnel expenditure reports), eMarketplace maintenance, support CBOC, student activity accounts, prepare tuition billing, prepare salary notices
Angela – Process FSF transactions, reports (Affordable Care Act, time and effort, personnel expenditure report, GAAP, Civil Rights). P-Card Coordinator, insurance (athletic injuries), copier leases, property tax receipts
Michele – Process FSF transactions, audits, asset inventory, reporting (GAAP, time and effort, personnel expenditure report), utility usage, pension consultations and pension pay out.
Myra – receptionist for front desk at district office. Answers calls to DO phone number. Orders supplies and receives deliveries at DO. Confirm payroll and record supplemental pay. Filling and DO offices calendar

6. Finance Office/Payroll
Responsibilities
Budget development, management, and forecasting
Tax rate preparation and analysis
Financial reporting and audits
Procurement and contract management
Financial activities in First State Financial
Payroll administration

7. Buildings and Grounds/ Facilities Maintenance
Staff
Eulinda Gallagher – Director
Doug Henry – Building and Grounds Coordinator
Donna Hardesty – Secretary
Mike Mulvaney – Skilled Craftsperson (Plumber)
Mike Short – Skilled Craftsperson (Carpenter)
Ron Hurst – Skilled Craftsperson (HVAC)
Dylan Fox – Skilled Craftsperson (Electrician)
Shane Heinicke – Custodian (Night Maintenance Coordinator)

8. Buildings and Grounds/ Facilities Maintenance
Responsibilities
Facility use
Heating and cooling
Electrical
Plumbing
Construction and renovations
Snow removal
Security as related to modifications impacting buildings
Oversight of district owned vehicles (excludes busses)
Management of supplies and equipment
Maintenance of athletic fields, playgrounds and all other district land
Entry way access and controls (card swipes and keys)