1. UND’s Promotion & Tenure Process: Electronic Submission and Next Steps
Donna K. Pearson, Assistant Provost,
Katherine Terras, Chair of University P&T Committee, and
Stephanie Walker, Dean of Libraries and Information Resources

2. Levels of Review for Promotion & Tenure
Vertical = hierarchy & order of levels, initiated at department level Horizontal = category of review
Promotion
Tenure
School of Medicine & Health
Sciences – Promotion & Tenure
Department Committee
Department Chair
College Committee
Dean
Dean & Vice President of Health Affairs
(Promotion requests for Assistant Professor to Associate Professor receive final action from the VP of Health Affairs.)
University Promotion & Tenure
Committee
Deans Committee
Provost & Vice President for Academic
Affairs
President
(Tenure and promotion requests from Associate Professor to Professor require action from the President.)
SBHE
SBHE (Tenure only)

3. Annual Timeline April January
Submit P &/or T intent notification to Chair & Dean’s office (no later than 04/15/2019 prior to academic year)
External Review Considerations (04/30/2019)
September
Applicants submit tenure and/or promotion files electronically (9/6/2019). Chairs make files available to Department Committee. (9/9/19)
Department Committee written record of votes due (9/30/19)
October
Department Chair’s recommendation is due (10/14/19)
Applicant has 3 complete business days to review his/her file & respond, if desired
Applicant file due to Dean on 4th business day (10/18/19)
College Committee given access to file material (10/25/2019)
November
College Committee submits advice along with written record of votes for and against promotion and/or tenure to the Dean (11/12/19)
December
Dean’s recommendation is due (12/5/2019)
Applicant has 3 complete business days to review his/her file and respond (if desired)to any material in the file
Provost’s Office makes promotion/tenure files available for review by University Promotion and Tenure Committee and Academic Deans (12/13/2019)
January
University Promotion and Tenure Committee reviews files and provides advice, along with written record of votes for and against promotion and/or tenure, to the Provost (1/24/2020)
February
Academic Deans review files and provides advice, along with written record of votes for and against tenure and/or promotion, to the Provost (2/3/2020)
Provost’s recommendations are made for promotion and/or tenure (on or about 2/14/2020)
Applicant has 3 complete business days to review his/her file and respond (if desired)to any material in the file
Provost’s written recommendation due to President on the business day immediately following the previous date on the timeline
March
President’s decision on promotion and recommendation on tenure are made and applicants are informed in writing (on or about 3/2/2020)
Spring
President’s recommendations are forwarded to NDUS and SBHE
SBHE decisions on tenure announced

4. UND’s Promotion & Tenure Process Tenure & Professional Development Plans: Aligning Department Guidelines and Faculty Handbook Policies
Timeline: Year 1 ( )
Year 2 ( )
Year 3 ( )
Year 4 ( )
Year 5 ( )
Year 6 ( )---- Submit Materials in September

5. University Promotion & Tenure Committee
Charge
Review promotion and tenure requests
Provide advice to the Provost & VPAA
Committee is comprised of one representative from each college/school
College of Arts & Sciences has two representatives – one faculty member in a hard science & one faculty member in fine arts or social sciences
Members are nominated by the Dean
Full professors (preferred)
Committee membership will be listed on the P&T website
Followed by Deans Committee
All deans review all applications for promotion and tenure
VPAA office support & assistance

6. Electronic Process at University Level
Quality control
VPAA Office reviews files that are submitted to ensure file format is consistent across university
Incomplete dossiers, dossiers with extra material, or dossiers ordered incorrectly are returned to the college/school for proper revisions
Material submitted to VPAA Office posted on secure Blackboard site
Information is sent to candidates once material is posted
Candidates have access to their individual file only
Academic Deans, University Promotions Committee, and Provost & VPAA and his staff are the only individuals with access to the files
Tenure and Promotion files and Tenure and Promotion Recommendation Forms will be posted to the site following the Academic Deans review of requests
Candidates remain updated throughout review process

7. Blackboard Site Notifications to Candidates:
Candidates remain updated throughout the university-level review process.
They are able to refer to the Blackboard site to view the updated Faculty Promotion Form
and/or Tenure Recommendation form following each level of review.

8. VPAA Promotion & Tenure Webpage

9. Best Wishes to All Questions?
Academic Affairs Office: