1. The Art of Scheduling
Pam Deegan
April , 2016

2. Steps to take to create the Schedule of Classes

3. # 1
After reviewing the college FTES cap, the executive team of the college determines the FTES goal for the year.

4. # 2
The CIO develops a FTES Plan for Fall/Spring and any intersessions to outline how the FTES target will be achieved. This is done in concert with historical information.

5. You need to analyze, analyze, analyze!
This is why you shouldn’t roll the schedule from last year.
You need to analyze, analyze, analyze!
Again and again
and again

6. # 3
The CIO develops a projected budget, and compares it with one developed by the CBO. All of this information is shared with the President and executive team, while still in planning stages, so all know the FTES target and the attendant costs.

7. A calendar is developed.
# 4
A calendar
is developed.

8. Sample

11. What is the plan for the centers??
# 5
Based on the aforementioned, the CIO creates a distribution chart of FTEF and FTES for each division/department working with the deans and chairs.
What is the plan for the centers??

12. WCH Allocations for 2015-16 Fall/Spring – 2015-16 WCH FTES Allotted
SCHOOL
Fall/Spring –
WCH
FTES
Allotted
Target
Arts and Letters
3,135
3,002
Library 24 22
Counseling 57 61
CTE
2,386
2,403
Math and Science
3,792
3,995.5
TOTALS
9,394
9,522

13. Actual WSCH/FTEF 75% Cap WSCH/FTEF 90% Cap WSCH/FTEF 95% Cap WSCH/FTEF
Anthropology
544
416
499
526
554
Astronomy
478
366
439
463
488
Automotive Technology
425
324
389
410
432
Biology
471
359
431
454
Communication
338
405
428
450
Counseling
467
382
459
484
510
Earth Sciences
394
473
525
Education
360
270
342
English
362
279
335
354
372

14. Resource Implications
Master Planning
Category
Fill Rate
Compared to
100% Fill
Course
Success
Rate
State X 1
90 % and above
X or better 2
Worst than 3
80 % - 89% 4 5
Less than 79% 6
Resource Implications

15. # 6
The Instructional team develops the schedule of classes, one that adheres to “best practices”, many of which follow.
The Best

16. Best Practices and Things You Have to Do –

17. WE SCHEDULE
FOR STUDENTS !!

18. Classes offered should be based on classes that students need, not historical patterns.

19. Important factors are being able to link schedule development with:
Student Ed Plans
Education Master Plan
CCC mission
Community needs
Student Equity Plan
SSSP Plan
Other?

20. Establish time blocks to maximize efficiency for students, teachers, and classrooms.
Stay in time blocks.

21. 2 Days Per Week –Full Term
3 Hour Lecture – 48 Hours
2 Days Per Week –
Full Term
4 Hour Lecture – 64 Hours
2 Days Per Week –Full Term
5 Hour Lecture – 80 Hours
Day
Time Block MW
7:30 am – 9:20 am
9:00 am – 10:50 am
11:00 am – 12:50 pm
1:00 pm – 2:50 pm
3:00 pm – 4:50 pm
5:00 pm – 6:45 pm
TTH
7:00 am - 8:50 am
Day
Time Block MW
8:00 am -10:20 am
10:30 am – 12:50 am
1:00 pm – 3:20 pm
3:30 pm – 5:50 pm
TTH
Day
Time Block MW
8 am – 9:20 am
9:30 am– 10:50 am
11:00 am– 12:20 pm
12:30 pm – 1:50 pm
2:00 pm – 3:20 pm
3:30 pm – 4:50 pm
5:00 pm – 6:20 pm
TTH
11:00 am – 12:20 pm
1 Day Per Week –
Full Term
Day
Time Block
MTWTH
2:30 pm – 5:20am
M or T or
W or TH
6:30 pm – 9:20 pm
Friday
ends before noon
Starts after noon

22. What Rules Need to be Followed with a Scheduling Matrix?

23. Wait
lists
Part of
Program
Capstone
class
Fill rate
Time of
Day/night
load
FTES/
FTEF
balance
Available
rooms

24. Look at the fill rate of your courses. What is a good fill rate?
Why use fill rates?
Why use fill rates

25. Look at wait list numbers

26. New Accreditation Standards
ACCJC wants to see your analysis of programs to assure that students can graduate on schedule -
Utilization of two-year plans for each program in the college
Analysis of IGETC/CSU Certification

27. Think in systems. Look at your program needs on a 2-year basis
Think in systems. Look at your program needs on a 2-year basis. Analyze, analyze, analyze

28. Course
Title
Spring 2008
Fall 2007
Summer 2007
Spring 2007
Fall 2006
Summer 2006
HORT 115*
Soil Science X
HORT 116*
Plant Science
HORT 117*
Plant Identification
HORT 121*
Landscape Management
HORT 126*
Landscape Irrigation
HORT 127*
Landscape Design
HORT 128*
Landscape Construction
HORT 134*
Plant Pest Control
HORT 110***
Basic Horticulture
HORT 111***
Intro to Agri-Bus Mgmt
HORT 118***
Arboriculture
HORT 130***
Adv Irrigation Design
HORT 132***
Turf Management
HORT 299***
Coop Work Exp
* Required Course; ** One of Two Courses Required; *** Select One Course

32. Publish and distribute copies of the plans to students interested in the programs Have transfer packages available too!

33. Spring 2014 Semester
ACC111 Accounting Principles I Credits
Fundamental theory of accounting principles and procedures. Prerequisites: None.
Section Location Delivery Dates Days Times Instructor Availability
Notes: Recommended Course Qualification is MAT092
Books: 1 book
30245
Dobson
Campus
In person -lecture
1/14/14- 5/9/14 TR
9 AM –
10:15 AM
Lewis
Open
10 of 36
Seats available F I X ✔ ✔

34. For progressive programs, think in pyramids.4 3 3 2 2 2 1 1 1 1

35. Be aware of your curriculum cycle so you can schedule what you want, when you want. Know that you need to calculate adequate time for area dean, state, and commission approvals.

36. Can’t start new programs.
On sanction??
Can’t start new programs.

37. Investigate student bottlenecks

38. Talk to your Counseling Faculty throughout your Scheduling Process

39. Know when to cancel and how to cancel. Let’s talk about process.
Classes

40. What are the advantages of assigning rooms
What are the advantages of assigning rooms?? (with 2 year analysis of room utilization)
Sample of Dates of migrating “rentership”
Department date
Instruction date
Others date

41. Monitor your enrollments and be ready to make appropriate adjustments.
Have a protocol for adding new classes or cancelling others.
** Look at MiraCosta’s enrollment management system, EDDI at

42. Examine the IGETC/other patterns for your college. Look by day/night
Examine the IGETC/other patterns for your college. Look by day/night. Look by location. Look at everything!

44. The End