1. LCLS Undulator Scope, Management, Organization
DOE Review of the LCLS Project
February 7 - 9, 2006
Stephen Milton
Argonne National Laboratory
Advanced Photon Source

2. LCLS UNDULATOR SYSTEM 33 rf Beam Position Monitors
33 Beam Finder Wires
Wire Position Monitor
Hydro static level system
Magnet Measurement Facility
33 Undulators
33 Quadrupoles/Correctors
EM air-cooled
10 Long breaks
22 Short Breaks
Supports with movers
5 DOF plus horizontal slider
Vacuum System
Al on SS (316LN)
“Rectangular” Cross Section

3. SHORT BREAK / LONG BREAK
Descoped

4. Global Schedule and Integration Vacuum and Diagnostics
May 2005 Organization
Undulator Physics
H.D. Nuhn
Undulator System
System Manager S. Milton
Chief Engineer G. Pile
CF Physics
J. Welch
Global Schedule and Integration
R. Boyce
Project Support
J. Alicz ES&H (ANL)
T. Barz QA
F. Clark PMCS (ANL)
F. Coose Project Analyst
J. Ingraffia Procurement
P. Mast PMCS (SLAC)
P.Styka Accounts
SLAC Integration
B. Youngman
Controls System
System Manager
B. Dalesio
System Layout
TBD
Magnetic Measurement
R. Ruland
Magnets and Supports
M. White
Vacuum and Diagnostics
D. Walters
Controls
J. Stein

5. Jan. 2006 Organization Undulator System SLAC Project Support
H.D. Nuhn Und. Physics
J. Welch CF Physics
R.M. Boyce Global Schedule
and Integration
Controls Systems Manager
B. Dalesio
E-beam Systems Manager
D. Schultz
SLAC Und. Manager
R. Pope
Undulator System
System Manager S. Milton
Chief Engineer G. Pile
Metrology
C. LeCocq
ANL LCLS Project Support
R. Hislop ES&H (SLAC)
T. Barz QA
F. Clark PMCS (ANL)
F. Coose Project Analyst
J. Ingraffia Procurement
P. Mast PMCS (SLAC)
P.Styka Accounts
Controls
J. Stein
Magnets and Supports
M. White
Vacuum and Diagnostics
D. Walters

6. ES&H and QA

7. ES&H and QA
Partial clip of the input form for specifying the ES&H and QA needs and oversite for all WBS elements.

8. Effort Management Online System Developed for the LCLS project
Yellow Sheet
Agreement between ANL LCLS Project, Division Directors, and Group Leaders about access to a particular individual over a particular period of time and for an defined amount of effort
Peach Sheet
Generated from the Yellow Sheet
Agreement between the CAM and the person requested to do the work
Defines work and cost codes to charge to
Green Sheet
Weekly effort reports from the people doing the work
Space provided for each assigned cost code and time spent on the work within that area
Weekly reminders just added
notification of CAM to approve once the individual has “closed” the sheet
Reports
Reports generated based on individual, cost code, or division

9. Example Yellow sheet

10. The main page that allows people working on the project to access their green sheets

11. An example filled out green sheet
An example filled out green sheet. These are done weekly by everyone working on the project.

12. Example Monthly Report for one person
Other reports are available that provide effort per cost code or within a single division.

13. Effort Management Comparison to the ANL system
ANL system uses estimates generated in the middle of the month by each individual
This in turn is compiled by hand by a variety of people from secretaries to division HR
This information is then passes on to the individual division offices, compiled again by hand and then entered into the ANL HR accounting system
The LCLS uses approximately 50 cost codes and 4 ANL Divisions in 2 different ALDships
Needless to say the above method, handled differently by different divisions, different individuals, and different ALDships leads inevitably to errors
We developed our own completely electronic system to provide a cross check to the official ANL system and manage/control our accounting

14. Questions?