Bigbury Parish Council

Bigbury Parish Council
Council meeting St Ann’s Chapel February 20th 2019 Richard Matthews - Clerk, Bigbury Parish Council

Richard Matthews - Clerk, Bigbury Parish Council
Agenda - Bigbury Parish Council meeting – February 20th 2019 A Meeting of Bigbury Parish Council will be held in the Memorial Hall, St Ann’s Chapel on WEDNESDAY February 20th 2019 at 7:30 p.m. The agenda is as follows: Declaration of Interest Apologies for Absence Approval of the minutes of the Parish Council Meeting held January 9th 2019 Matters arising from minutes of previous meeting held January 9th 2019 C. Cllr. Gilbert – Update on County Council and District Council matters Open session (members of the public are welcome to participate during this agenda item and may submit their views on any planning matter) Planning related matters (applications and update) 3833/18/FUL Nantucket, Parker Road, Bigbury-on-Sea, TQ7 4AT - Demolition of existing dwelling and replacement with #3 three bedroom detached dwellings with garden amenity space, shared parking and storage. Additional ‘line of sight’ drawings provided. 0032/19/FUL Holywell Stores, St Ann’s Chapel – Erection of single storey extension to form larger retail area, alterations to the shop front and repositioning of existing external staircase 4119/18/FUL Little Court, Bigbury TQ7 4AP – Two storey side extension and internal alterations. 0039/19/FUL, 0031/19/LBC Turtlefields, Bigbury TQ7 4AP – Installation of solar panels Update on Neighbourhood Plan including NHP Group six week consultation commences Saturday 2nd February 2019 Finance - Approval of payments to be made, presentation of finance statements Finance - Replacement of defibrillators – request for further funding to cover balance of funding needed (£111.75) Cllr. Case – Recent inspection and Play park renewal project / consultation Aune river patrol – request for funding Church gateway scheme – schedule of works from PCC Footpath – Memorial Hall to Easton access Clerk – Local Government Elections timetable of proceedings for Thursday 2nd May 2019 Correspondence received Agenda items for next meeting The next Parish Council meeting is scheduled for Wednesday March 13th 2019 at 7:30 p.m. Richard Matthews - Clerk, Bigbury Parish Council

Declaration of Interest

Declarations of Interest
Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting. Richard Matthews - Clerk, Bigbury Parish Council

Apologies for Absence Richard Matthews - Clerk, Bigbury Parish Council

Agenda - Bigbury Parish Council meeting – February 20th 2019
A Meeting of Bigbury Parish Council will be held in the Memorial Hall, St Ann’s Chapel on WEDNESDAY February 20th 2019 at 7:30 p.m. The agenda is as follows: Declaration of Interest Apologies for Absence Approval of the minutes of the Parish Council Meeting held January 9th 2019 Matters arising from minutes of previous meeting held January 9th 2019 C. Cllr. Gilbert – Update on County Council and District Council matters Open session (members of the public are welcome to participate during this agenda item and may submit their views on any planning matter) Planning related matters (applications and update) 3833/18/FUL Nantucket, Parker Road, Bigbury-on-Sea, TQ7 4AT - Demolition of existing dwelling and replacement with #3 three bedroom detached dwellings with garden amenity space, shared parking and storage. Additional ‘line of sight’ drawings provided. 0032/19/FUL Holywell Stores, St Ann’s Chapel – Erection of single storey extension to form larger retail area, alterations to the shop front and repositioning of existing external staircase 4119/18/FUL Little Court, Bigbury TQ7 4AP – Two storey side extension and internal alterations. 0039/19/FUL, 0031/19/LBC Turtlefields, Bigbury TQ7 4AP – Installation of solar panels Update on Neighbourhood Plan including NHP Group six week consultation commences Saturday 2nd February 2019 Finance - Approval of payments to be made, presentation of finance statements Finance - Replacement of defibrillators – request for further funding to cover balance of funding needed (£111.75) Cllr. Case – Recent inspection and Play park renewal project / consultation Aune river patrol – request for funding Church gateway scheme – schedule of works from PCC Footpath – Memorial Hall to Easton access Clerk – Local Government Elections timetable of proceedings for Thursday 2nd May 2019 Correspondence received Agenda items for next meeting The next Parish Council meeting is scheduled for Wednesday March 13th 2019 at 7:30 p.m. Richard Matthews - Clerk, Bigbury Parish Council

Matters arising from minutes of previous meeting held January 9th 2019

Matters arising (and/or still outstanding) from Parish Council meeting January 9th 2019 Air Ambulance night landing site – opening ‘ceremony’ - Pending Refurbishment of BT phone boxes – Pending Response received from BT November 21st 2018 With regards to the repaints, all our paint work is done during the better weather in the summer months so if our contractors have not painted the kiosks by now then I am very sorry but they won’t be done until the spring of next year at the earliest. I am sorry if you had hoped that they would be done sooner. Use of non BT phone box (one only at Old Post Office site) Condition of bus shelter boards Waves Edge building control – Cllr. Rosevear Richard Matthews - Clerk, Bigbury Parish Council

Planning related matters (applications and update)

Affordable housing scheme at St Ann’s Chapel We are still waiting for the planning application for the affordable housing scheme to be formally confirmed as valid by SHDC and for the application to be posted in the SHDC website. We have been informed that Wendy Ormsby is the case officer and I have sent her several s trying to find out why there has been such a long delay. Initially SHDC were waiting for the submission of the Heads of Terms of the Section 106 Agreement but this was, as far as I know, sent to the Council towards the end of January I was then informed by Wendy Ormsby on 7 February that the Council had not received the Contamination Report. This was, however, a mistake as it had been an Addendum to the Flood Risk and Drainage Statement, sent to the Council on 8 January This was confirmed to SHDC by the Architects the next day and as far as I am aware they now have everything required. I am also trying to set up a meeting with Wendy Ormsby to discuss the details of the application. I am sorry for this delay and will do all I can to ensure that the application is now progressed quickly and can be made available for inspection and for public consultation. The application has been allocated the reference number 4214/18/FUL but until it is validated is not available for inspection. Neighbourhood Plan The Regulation 14 Consultation of the Neighbourhood Plan commenced on Friday, 21 January The 6 week consultation period will expire on 8 March We had two community events to discuss the plan and to answer any questions. There were 17 attendees at the event held in the evening on Wednesday, 30 January 2019 and 21 attendees at the event held in the morning of Saturday, 2 February So far we have received very positive comments from the community with some people having completed a comments sheet or sent me an with their comments. Those received so far have been very helpful and we look forward to receiving further comments prior to the deadline. The Plan is available for view and downloading if required on the community website. A hard copy of the Neighbourhood Plan is available for inspection at the Holywell Stores and copies are also held by me, Bryan Carson, Beth Huntley, Jean Wright and Jill Gubbins. Comments sheets are on the website and hard copies are in the Holywell Stores and completed forms can be put in the posting box, which is also at the Holywell Stores. Alternatively, they can be sent by post or to me or any other member of the Steering Group. Richard Matthews - Clerk, Bigbury Parish Council

Bigbury Parish Council - receipts and payments three months ending 31st January 2019 61118 Friends - defibrillators 405.00 91118 Lloyds - interest received 1.17 BT group - Memorial Hall DD 27.90 5.58 141118 J Wright Hi Viz Jacket 4.00 Royal British Legion 379.50 B Carson 1187 95.00 9.00 Void 1188 Freedom Garden 1189 400.00 G Rosevear 1190 25.00 E Huntley 1191 S Smith 1192 C Case 1193 H Getley 1194 V Scott 1195 1196 161118 DC Fund 545.00 231118 91218 1.32 110119 1.24 90119 1197 Memorial Hall Hire 1198 55.00 South Hams CAB 1199 300.00 South Hams CVS 1200 Devon Communities Tog 1201 50.00 Richard Matthews - Clerk, Bigbury Parish Council

Bigbury Parish Council - bank reconciliation statement as at 31st January 2019 Bank reconciliation as at Jan 31st 2019 Payments & Receipts (above) Deposit account statement Current account statement Cheque 1178 not cashed Cheque 1199 not cashed -25.00 Cheque 1200 not cashed Richard Matthews - Clerk, Bigbury Parish Council

Bigbury Parish Council – supporting financial statements as at 31st January 2019 Cash Forecast as at Jan 31st 2019 Analysis of restricted funds as at Jan 31st 2019 Total cash available Restricted funds TOTAL Breakdown below Six months precept expenditure DCC P3 funding b/f 2015/2016 and 2017/2018 payment DCC Burial ground entrance and gates £1000 (10/07/15) SHDC Burial Ground £930 (16/03/15) 750.00 (Neighbourhood Plan) awaiting BACS to pay Cash held from 'Shrimps (recd 15th August 2018) For use on future youth related projects Analysis of reserved funds (precept generated) as at Jan 31st 2019 Reserved project funds £1000 The Warren (allocated in year commencing 1st April 2015) £1000 The Warren (allocated in year commencing 1st April 2017) Surplus £3000 Playpark (allocated in year commencing 1st April 2018) Defibrillator replacement fund (net £ ) Note £ held on behalf of Ringmore Parish S106 deposits held on behalf of Bigbury Parish Council by South Hams District Council Ring fenced for Affordable housing projects Ring fenced for Affordable housing projects (Holywell Stores site) Ring fenced for OSSR projects Outdoor spaces, sports and recreation Richard Matthews - Clerk, Bigbury Parish Council

Recommended payment – February 20th 2019
£ Clerk salary for three months Oct/Nov/Dec 2018 £ Clerk expenses for three months Oct/Nov/Dec 2018 £ Triangle design and print – Neighbourhood Plan Steering Group £ Devon Cow design graphic – Neighbourhood Plan Steering Group £11.26 SHDC map printing – Neighbourhood Plan Steering Group (paid by direct debit) £7.00 Ivybridge and District Association of Local Councils – annual membership fee £33.48 BT – line rental and broadband access Memorial Hall Paid by direct debit Richard Matthews - Clerk, Bigbury Parish Council

Joint project to replace three defibrillators in Bigbury Parish and two defibrillators in Ringmore Parish Cost of replacement £6,600 £ Reserved funds available as at 20/02/19 £ SHDC Communities Together award 07/02/19 £ Project shortfall £ (2/5) approved/released by Ringmore Parish Council 19/02/19 £ (3/5) requested from Bigbury Parish Council 20/02/2019 Order to be placed for new units in next two to three days Richard Matthews - Clerk, Bigbury Parish Council

See report - add as appendix to minutes
Richard Matthews - Clerk, Bigbury Parish Council

Aune river patrol – request for funding

Church gateway scheme – schedule of works from PCC

REFURBISHMENT OF GATEWAY AT ST LAWRENCES , BIGBURY
Provisional Scheme of Work (2) 1 Erect scaffolding around North Pillar, including ball collar, and make safe. 2 Assess status of North Pillar ball and implication for South Pillar ball. 3 (If necessary) remove ball(s). 4 Prepare frame and jack North Pillar to plumb vertical, with gates engaging. 5 (If necessary) refit ball(s). 6 Remove main and side gates for sandblasting. 7 Refurbish gates as required, including new handle for side gate. 8 Re-hang gates and paint (primer with black top coat and gold upper finials). PLC181127 Richard Matthews - Clerk, Bigbury Parish Council

Extract from minutes of meeting held September 20th 2017
Resident B requested clarity in respect of the sum of £5,000 that was allocated sometime in the past for renovation work on the church gates and pillars. Cllr. Rosevear stated that Parish Accounts balance sheet contained a restricted sum of £1,930 and that no additional funds were currently set aside. The Clerk indicated that the Parish Church Council was the body to identify the work that was needed, request quotations for the work and submit two quotations to the Parish Council who would then be in a position to discuss further assistance with funding. Cllr. Rosevear indicated such an approach would be considered and depending upon the funds required a number of potential sources could be available I.E. parish surplus, parish precept or grants. Extract from minutes of meeting held April 12th 2017 St Lawrence Church – repair of gates. Clerk confirmed that, to date, no formal request had been received along with at least two quotations. This was required before assistance with funding could be considered. Bigbury Parish Council – Standing Orders Orders with a value between £500 and £2,000 require a minimum of two quotations. For values above £2,000 three quotations are required Contracts exceeding £50,000 require additional safeguards and will follow proper practice Richard Matthews - Clerk, Bigbury Parish Council

Footpath – Memorial Hall to Easton access

Correspondence received

Entries are open for the prestigious 2019 Prince of Wales Award: the winner will receive £1,000 and a framed certificate. Applications are invited from community organisations, including schools and, small farm business diversification projects which are seeking to educate and involve young people in sustainable initiatives. Recent winners include a primary school and a village-based initiative to improve local facilities, a community shop, an allotment project, a health support group, an Exeter-based group developing community activities around their local park in Heavitree and last year’s winner was Wynstream Primary School, Exeter. The Judges will look at all applications within the wide criteria providing there is a sustainable element and visit the short-listed projects to assess which has made the most outstanding contribution to improving the lives of their community. Timetable for the Award: March 29 - Applications closed April The judging panel will visit those short-listed Friday, May 17 - The Prince of Wales Award will be presented at the Devon County Show Click attached document to find the attached application form Any queries, please telephone Lisa Moore (At Devon County Show) Richard Matthews - Clerk, Bigbury Parish Council

My records indicate that you currently have volunteers within your community that are interested in attending a City and Guilds Unit 2 (Chapter 8) Streetworks Qualification. Our contractor, Skanska, has agreed to deliver a training session on the week commencing 8th April 2019 (exact dates to be confirmed) at: Devon Highways Heron Road Sowton Industrial Estate Exeter Devon EX2 7LL. There are only 6 places available, and spaces will be allocated on a first come, first served basis, so I would be grateful if you could confirm interest and availability at your earliest convenience please. When attending the course, the volunteers will need PPE: Class 3 High-Vis Jacket, High-Vis Trousers, Safety Boots, Hard Hat and Gloves. In regards to the Hi Viz jacket & trousers there is no colour preference, most delegates are in yellow/orange. The gloves should be able to protect the volunteers in loading and offloading equipment or moving the signage/lights, there isn’t a grade, as such, required. The hard hat should conform to HSE requirements (which basically says not damaged, fits the wearer & from a reputable supplier). For a go to guide here is the link to the HSE PPE page. Kind regards Marie Brewster Highway Services Assistant Richard Matthews - Clerk, Bigbury Parish Council

Agenda items for next meeting

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