1. How Engineering Finance Can Help You
Ordering goods/services
Booking travel
Conference registration
Claiming expenses

2. Engineering Finance Team
Room 101
Nanhyfer Building
Bay Campus
Call in and see us or

3. Paperless Ordering Process
Obtain quote from supplier/online basket screenshot
Complete Engineering Order Form
Submit both to

4. EXAMPLE Company Details Your Details Cost Quantity
Details of goods/service required
Grant code
EXAMPLE

5. EXAMPLE QUOTE

6. Orders above £25K require a tender
Procurement Rules
Orders below £2.5K one written quote (Orders on WEFO funded grants always require 3 quotes)
Orders above £2.5K three written quotes if not using a framework supplier
Orders above £25K require a tender

7. Framework Suppliers (as 22/3/19)
IT Equipment
Stone/Academia
Car Hire
Days
Travel
STA Travel
Stationery
OFFICE DEPOT
Chemicals
1 Sigma Aldrich
2 Fisher Scientific
3 Scientific Laboratory Supplies

8. Finance Team obtain grant holder authorisation and order the goods/service
You will receive confirmation when your order has been placed
Goods inwards team will contact you when goods are available to collect from the service yard (next to Engineering East)

10. Complete both pages of claim form Print & hand sign
(available from
Print & hand sign
Attach original receipts
Obtain supervisor’s signature
Drop off in Engineering Reception or bring to Room 101 Nanhyfer Building
Finance Team will obtain Head of College signature and forward to Central Finance for payment - student expenses are paid every Tuesday

11. EXAMPLE

13. If in doubt please just ask
If in doubt please just ask! Call in or Engineering Finance Team Room 101 Nanhyfer Building Bay Campus