1. Year-end Planning
Jeff Klein - BSC
Michon Bowen – Accounting Services

2. Key Information- Receiving
Receiving in CUBuyplus® completed by July 3 with a June 28 date will be automatically accrued and recorded in FY 19
Receiving date in CUBuyplus® must reflect actual date goods received on campus or services were performed
Receiving is the trigger to release an invoice for payment
Contact BSC for items that need to be partially received

3. Key Information- P-Card
P-Card cycle ends June 21
If the purchase doesn’t show up in the June P-Card cycle and belongs in FY 19, send an accrual journal entry to Kay Rasmussen.
Include invoice copy with the journal entry
Receipts due to BSC by June 25
digital receipts daily
Utilize BSCxxx mailbox process

4. Key Information- Retrofits
All invoices due to BSC by June 19
Retrofits (DPRs)
TERs
PO Invoices
Orders should be submitted by June 12 to ensure it gets through system and received by year end

5. Key Information- Accruals
Accruals will be made automatically when:
Items received in CUBuyPlus by June 28, but invoice not received

6. Key Information- Accruals
Manual Accruals are necessary if Retrofit invoice is not received in BSC by June 19
Send accrual entries to Kay Rasmussen by July 3– include invoice copy
Facilities – Project managers need to work with Maria Jerrell to ensure invoices are accrued for work done- problems in past
If an invoice is over $25K give to Maria, even up to August 15

7. Key Information- Accruals
Subcontract invoices - Grants
Usually come late
Contact Subs and get remaining FY19 invoices
Get estimate if invoice not available

8. Key Information- Billing
If you have sent bills for June services and haven’t received payment
Send an accrual entry to Kay Rasmussen
Include invoices

9. Key Information- Inventory
Perform physical inventory count on June 21st
Ijay Store
Pharmacy
Dental School
Send detailed spreadsheet to Kay Rasmussen by June 28th

10. Key Information- Journal Entries
Journal entries must be received by Kay by noon July 3 to be recorded in period 12
If you realize something significant needs to be accrued after July 3 (over $25,000), contact Michon – Ext 3986

11. Key Information- Closing Dates
Period 12 closes July 9 (Day 6)
Period 14 closes July 19th
If you realize something significant needs to be corrected after July 19th (over $100,000), contact Michon – Ext 3986