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Exploring Microsoft Word

Published byŁucja Borkowska Modified over 5 years ago

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Presentation on theme: "Exploring Microsoft Word"— Presentation transcript:

1 Exploring Microsoft Word

2 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Overview Word processing software is used to create documents Create a document Save a document Display a document on monitor and edit as necessary Print document any time in draft or final form This is a overview of why we use word processing software and the tasks to perform. Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing. Exploring Microsoft Office XP - Microsoft Word Chapter 1

3 Basics of Word Processing
Word Wrap Hard Return vs. Soft Return Insertion Point Toggle Switches Insert Mode vs. Overtype Mode Deleting Text Word Wrap - text automatically wraps text from one line to the next without pressing the enter key Hard Return - created by the user when the enter key is pressed Soft Return - created by the word processor as it wraps text from one line to the next Insertion Point - Flashing vertical line that marks the place where text will be entered Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case. Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode., Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos. Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook) Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook) AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered. Exploring Microsoft Office XP - Microsoft Word Chapter 1

4 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Word 2000 Screen Title bar Minimize Restore Close Toolbar Menu bar Task Pane Ruler Office Assistant Status bar Scroll bar Exploring Microsoft Office XP - Microsoft Word Chapter 1

5 Standard and Formatting Toolbars
Standard Toolbar Formatting Toolbar Exploring Microsoft Office XP - Microsoft Word Chapter 1

6 Exploring Microsoft Office XP - Microsoft Word Chapter 1
The File Menu Commands New Open Close Save Save As Save as Web Page Page Setup Print Preview Print Exploring Microsoft Office XP - Microsoft Word Chapter 1

7 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Save As Dialog Box Folder Where Stored File Type File Name Exploring Microsoft Office XP - Microsoft Word Chapter 1

8 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Open Dialog Box Folder Where Stored File Type to Display File to be opened Exploring Microsoft Office XP - Microsoft Word Chapter 1

9 Troubleshooting: Normal View
No Margins Displayed Horizontal Ruler Displayed Normal Button Exploring Microsoft Office XP - Microsoft Word Chapter 1

10 Troubleshooting: Print Layout View
Horizontal Ruler Displayed Vertical Ruler Displayed Print Layout Button Margins Displayed Exploring Microsoft Office XP - Microsoft Word Chapter 1

11 Troubleshooting: Show/Hide Codes
Nonprinting Hard Returns Nonprinting Space Code Exploring Microsoft Office XP - Microsoft Word Chapter 1

12 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Spell Check Suggestions Ignore Ignore All Add to Dictionary Change Change All Exploring Microsoft Office XP - Microsoft Word Chapter 1

13 AutoCorrect and AutoText
Tools Menu AutoCorrect Options Command AutoCorrect AutoText Add button Other Options Exploring Microsoft Office XP - Microsoft Word Chapter 1

14 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Thesaurus Tools Menu Language Command Thesaurus Look Up Meanings Replace Cancel Exploring Microsoft Office XP - Microsoft Word Chapter 1

15 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Grammar Check Tools Menu Spelling and Grammar Command Grammar Suggestions Ignore Once Ignore Rule Change Cancel Exploring Microsoft Office XP - Microsoft Word Chapter 1

16 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Save Command Save As Command Backup Options Backup Procedures Quit Without Saving File Options Exploring Microsoft Office XP - Microsoft Word Chapter 1

17 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Overview Editing - change the contents of your document Formatting - change the appearance of your document Change basic typography elements such as fonts Use shortcuts There are many ways to accomplish the same task Exploring Microsoft Office XP - Microsoft Word Chapter 1

18 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Select-Then-Do Cut command Copy command Paste command Drag-and-Drop Clipboard Undo command Redo command Exploring Microsoft Office XP - Microsoft Word Chapter 1

19 Find, Replace, and Go To Commands
Find command Replace command Selection bar Go To command Case sensitive search Case insensitive search Whole word replacement Automatic replacement Wild card Exploring Microsoft Office XP - Microsoft Word Chapter 1

20 View Menu: Normal View No Margins Displayed Horizontal Ruler Displayed
Normal Button Exploring Microsoft Office XP - Microsoft Word Chapter 1

21 View Menu: Print Layout View
Horizontal Ruler Displayed Vertical Ruler Displayed Print Layout Button Margins Displayed Exploring Microsoft Office XP - Microsoft Word Chapter 1

22 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Typography (1 of 2) Typography Typeface Times New Roman Arial Courier New Serif typeface Sans serif typeface Exploring Microsoft Office XP - Microsoft Word Chapter 1

23 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Typography (2 of 2) Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Exploring Microsoft Office XP - Microsoft Word Chapter 1

24 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Page Setup Command File Menu Page Setup Command Margins Portrait orientation Landscape orientation Exploring Microsoft Office XP - Microsoft Word Chapter 1

25 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Page Breaks Soft page break Hard page break Column break Continuous Exploring Microsoft Office XP - Microsoft Word Chapter 1

26 Paragraph Formatting (1 of 6)
Alignment Indents Left indent Right indent Special indent First line indent Hanging indent Spacing Before After Exploring Microsoft Office XP - Microsoft Word Chapter 1

27 Paragraph Formatting (2 0f 6)
Tabs Tab Stop Position Default Alignment Leaders Set Clear Clear All Exploring Microsoft Office XP - Microsoft Word Chapter 1

28 Paragraph Formatting (3 of 6)
Hyphenation Hyphenate Don’t Hyphenate Ctrl+Shift+Hyphen Exploring Microsoft Office XP - Microsoft Word Chapter 1

29 Paragraph Formatting (4 0f 6)
Line Spacing Single 1.5 lines Double At Least Exactly Multiple Exploring Microsoft Office XP - Microsoft Word Chapter 1

30 Paragraph Formatting (5 of 6)
Windows and Orphan Control Controls Soft Page Breaks Exploring Microsoft Office XP - Microsoft Word Chapter 1

31 Paragraph Formatting (6 0f 6)
Borders & Shading Borders Color Width Apply to Shading Patterns Exploring Microsoft Office XP - Microsoft Word Chapter 1

32 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Column Formatting Columns Presets Numbers Width & Spacing Equal Column Width Line Between Apply To Exploring Microsoft Office XP - Microsoft Word Chapter 1

33 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Overview Enhancing a document Microsoft Media Gallery Insert Symbol Microsoft WordArt Drawing toolbar Internet resources Copyright Use Wizards and templates Mail Merge Exploring Microsoft Office XP - Microsoft Word Chapter 1

34 An Enhanced Document (1 of 2)
Objects: Microsoft Media Gallery Clip art Sound Files Photographs Movies Microsoft WordArt WordArt toolbar Exploring Microsoft Office XP - Microsoft Word Chapter 1

35 An Enhanced Document (2 of 2)
Format Picture command Picture toolbar Crop Sizing handles Insert Symbol command AutoCorrect AutoFormat Exploring Microsoft Office XP - Microsoft Word Chapter 1

36 Exploring Microsoft Office XP - Microsoft Word Chapter 1
The Drawing Toolbar Draw button Pointer AutoShapes Line Arrow Rectangle Oval WordArt Diagram/Chart Picture Clip Gallery And More… Drawing Toolbar Exploring Microsoft Office XP - Microsoft Word Chapter 1

37 Microsoft Word and the Internet
World Wide Web (WWW) Hyperlink HTML Save As Web Page command Exploring Microsoft Office XP - Microsoft Word Chapter 1

38 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Copyright Protection Copyright Public domain Fair use exclusion Footnote Endnote Insert Footnote command Exploring Microsoft Office XP - Microsoft Word Chapter 1

39 Wizards and Templates (1 of 3)
Formatting Text Graphics Wizard Agenda wizard Fax wizard Resume wizard Exploring Microsoft Office XP - Microsoft Word Chapter 1

40 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Calendar Wizard (2 of 3) Exploring Microsoft Office XP - Microsoft Word Chapter 1

41 Fax Wizard (3 of 3) There are plenty more Wizards & Templates available! Exploring Microsoft Office XP - Microsoft Word Chapter 1

42 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Mail Merge (1 of 3) Main Document Data Source Merge Fields Exploring Microsoft Office XP - Microsoft Word Chapter 1

43 Exploring Microsoft Office XP - Microsoft Word Chapter 1
Mail Merge Wizard (2 of 3) Tools Menu Letters and Mailings Command Mail Merge Wizard Exploring Microsoft Office XP - Microsoft Word Chapter 1

44 Mail Merge Wizard Steps (3 of 3)
Select document type Select recipients Write the letter Select data source Insert the fields Print the letter Task Pane: Mail Merge Wizard Steps Exploring Microsoft Office XP - Microsoft Word Chapter 1

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